04-077 - King County Emergency Management - Equipment Grant

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Attachment C King County FFY02 DOJ Equipment Grant Chapter 6: Property and Equipment Acquisition of Property and Equipment. Recipients /Final Receiving Jurisdictions are required to be prudent in the acquisition and management of property with Federal funds. Expenditure of funds for the acquisition of new property, when suitable property required for the successful execution of projects is already available within the recipient or Final Receiving Jurisdiction organization, will be considered an unnecessary expenditure. Note: Equipment purchased using funds made available under Federal grants shall be year 2000 compliant and shall be able to process all time /date data after December 31, 1999. Screening. Careful screening should take place before acquiring property in order to ensure that it is needed with particular consideration given to whether equipment already in the possession of the recipient/final receiving jurisdiction organization can meet identified needs. While there is no prescribed standard for such review, recipient/final receiving jurisdiction procedures may establish levels of review dependent on factors such as the cost of the proposed equipment and the size of the recipient or final receiving jurisdiction organization. The establishment of a screening committee may facilitate the process; however, a recipient or final receiving jurisdiction may utilize other management techniques which it finds effective as a basis for determining that the property is needed and that it is not already available within the recipient's organization. The awarding agency's program monitors must ensure that the screening referenced above takes place and that the recipient/final receiving jurisdiction has an effective system for property management. Recipients /final receiving jurisdictions are hereby informed that if the awarding agency is made aware that the recipient/final receiving jurisdiction does not employ an adequate property management system, project costs associated with the acquisition of the property may be disallowed. Loss, Damage, or Theft of Equipment. Recipients /final receiving jurisdictions are responsible for replacing or repairing the property which is willfully or negligently lost, stolen, damaged, or destroyed. Any Toss, damage, or theft of the property must be investigated and fully documented and made part of the official project records. Real Property Acquired with Formula Funds. 1. Land Acquisition. Block/formula funds CANNOT be used for land acquisition. 2. Title. Subject to the obligations and conditions set forth in the award, title to real property acquired under an award or sub award vests, upon acquisition, in the recipient or final receiving jurisdiction. 3. Use of Real Property. The recipient and its final receiving jurisdictions may use real property acquired, in whole or in part, with Federal funds for the authorized Page 2 of 3