07-035 - WRIA 9 Forum / King County - Provision of Salmon Habitat Plan Implementation Sevices

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6. Billing and Payment Procedures The following protocols for billing and payment shall be followed. a. Participating municipalities shall notify the Service Provider, as fiscal agent for the WRIA 9 Forum, of the amounts approved by their legislative bodies by December 1 of the preceding year or as soon as possible thereafter; b Should some municipalities fail to approve their assessments and insufficient revenues be available to fulfill the approved scope of work, then the Service Provider shall consult with the Steering Committee and the Management Committee of the WRIA 9 Forum as soon as practicable, for the purpose of recommending adjustments necessary to the approved work program to meet the revenues anticipated, c. The Service Provider as fiscal agent will provide participating municipalities with three invoices, each representing one -third (1/3) of the total of their respective portions of the approved annual budget. The first trimester will end April 30 and the first invoice will be sent approximately May 15 The second trimester will end August 31 and the second invoice will be sent approximately September 15 The third trimester will end December 31 and the final invoice will be sent approximately March 15 of the following year Invoices will be considered past due if not paid within 45 days of invoice date. The Service Provider will disclose past due invoices or accounts at any time to the WRIA 9 Forum or its Management Committee. Participating municipalities may make a single payment for their respective portion of the approved budget at the start of the year or upon receipt of their first mvoice; d. By March 15 of the following year, the Service Provider as fiscal agent will provide participating municipalities itemized invoices reconciling the total annual expenditures for the previous year consistent with the approved budget with payments received from participatmg municipalities during the year, and providing credit where applicable; and e Participating municipalities wishing to inspect and review records maintained in connection with costs, billing, and payments for services provided under the interlocal agreement should contact the manager of the Finance and Administration Section of the Water and Land Resources Division of KCDNRP, who will make the records available in a timely manner at the offices of KCDNRP Memorandum of Understanding Between WRIA 9 Forum and King County DNRP 1/23/07 Page 3