07-078 - Tukwila et al - RAIN (Regional Automated Information Network) for Police Data Sharing

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G SECURITY 8 Nothing in this Inter -Local Agreement is intended to restrict the ordinary shanng of information between law enforcement agencies whether or not those agencies are members of RAIN 1 Each participating agency will be responsible for designating those employees who have access to RAIN This system has been developed with the capability to record each use of the system, including the identity of the individual accessing the system, and the time of the access to the system, and the information quened. 2. Each party is responsible for training those employees authonzed to access RAIN regarding the use and dissemination of information obtained from the system. Specifically, employees should be given a clear understanding of the need to venfy the reliability of the information with the contributing party before using the information for purposes such as obtaining warrants. H. GOVERNANCE An Executive Board, composed of the Sheriff/Police Chief/Agency Executive, or his/her designee, from each participating agency, shall govern the affairs of RAIN Each member of the Executive Board shall have an equal vote and voice on all board decisions. Unless otherwise provided, Roberts Revised Rules of Order shall govern all procedural matters relating to the business of the Executive Board. A presiding officer shall be elected by its members, together with such other officers as a majonty of the Board may determine The presiding officer, or any board member, may call sessions as necessary For a meeting to occur, a simple majority of the Executive Board (quorum) must be present. A simple majority of those present shall be required for passage when the Board votes on any matter A tie vote does not pass the matter In emergency situations, the presiding officer may conduct a telephone poll of Board members to resolve any issues. I. COMMITTEES 1 The Executive Board shall designate committees such as Users, Technical, and Legal Committees, as needed or appropriate. 2. The presiding officers of the committees shall transmit recommendations to the presiding officer of the executive board and meet with him/her as needed or appropnate. J DISCLOSURE REQUESTS A participating agency that receives a request for documents that the receiving agency interprets to include RAIN documents, (e.g., public disclosure, subpoena duces tecum, civil or criminal discovery motion) shall be responsible for responding to the request. If the receiving agency determines the law requires release of all or part of a RAIN document contributed by another participating agency, the receiving agency shall promptly forward a copy of the request to the contributing agency, notify that agency RAIN ILA 2007