14-020 - City of Kent - Briscoe-Desimone Levee Repair

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Flood Agreement No. G1300118 between the Washington State Department of Ecology and the King County Flood Control Zone District Project: Briscoe / Desimone Levee Improvements report, and receive Ecology Project Officer approval before payment can be released. NOTE: For payment requests, the RECIPIENT must use the Ecology forms contained in the Yellow Book. Otherwise, Ecology will return requests to the RECIPIENT for submittal on the correct forms. • Forms - http: / /www.ecy.wa.gov /biblio /9118A.html • Yellow Book - http:// www.ecy.wa.gov /biblio /9118.html • The RECIPIENT must maintain complete backup documents including but not limited to all invoiced costs and time sheets - signed and dated by employee and supervisor. The RECIPIENT must keep these expenses in grant files according to budget task for a period of three years after project completion and make them available at any time for inspection by the DEPARTMENT. • Requests for reimbursement must be submitted at least quarterly but not more than once per month by the RECIPIENT on state invoice voucher forms. Financial reports will be submitted 45 days after the quarter closes. The indirect rate must not exceed 25 percent of direct (staff) labor and benefit costs. This rate covers space utilities, miscellaneous copying, telephone, motor pool, janitorial services, records storage, rental, county fiscal and legal services, etc. Items not included in. this list must be reported with the first payment request and must remain consistent for the life of the grant. • Right to Audit: The Recipient agrees that payment(s) made under this grant shall be subject to reduction for amount charged thereto which are found after audit ex- amination not to constitute allowable costs under this grant. The Recipient shall refund by check payable to the DEPARTMENT the amount of such reduction of payments under completed or terminated grants.. • Final payment of grant projects is contingent on receipt of viable deliverables as listed in this grant agreement. A final invoice will be submitted 45 days after the final quarter of the grant agreement. 2. Budget (for RECIPIENT reporting and Ecology tracking purposes): The source of funds provided by the DEPARTMENT are from the 2011 -2013 Washington State Legislature, SB 6074, §3009 Capital Budget. State Funding is as follows: Maximum Eligible 100% State Project Cost: $7,000,000 Estimated Costs Work Item State Cost KCFCZD Cost Total Cost Task 1 Project Coordination & Administration $500,000 0 $500,000 Task 2 Right -of -way Plans & Property Acquisition 0 $400,000 $400,000 Task 3 Design Plans 875,000 0 $875,000 Task 4 Project Permits 25,000 0 $25,000 Task 5 Construction 5,600,000 100,000 $5,700,000 TOTAL PROJECT COST $7,000,000 $500,000 $7,500,000 Page 6 of 24