97-087 - Department of Genderal Administration - Interagency Agreement Plant Operations Support

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Exhibit A SCOPE OF WORK The purpose of the Plant Operations Support (POS) Program also called Consortium is to provide public agency /college/ school plant managers access .(by means of on -site, telephone, e-mail, FAX and meeting forums) to a clearinghouse and repository of lessons learned and best practices from previously funded facilities initiatives, technical and consultative plant operations related support (benchmarking and standardization data, industry- accepted practices, and liaison to state and federal regulatory agencies) via electronic (E -Mail, Internet, World Wide Web and FAX) and on -site media, brokering services to link agency facilities problems with consortium member solutions, and to avoid "re- inventing the wheel' by getting accurate and quick response to requests for assistance from its membership The program is supported by one -time subscription fees assessed on its membership, certain fees for services that exceed the scope of this agreement, and by grant funds. Department of General Administration will provide 1 One program manager FTE to coordinate consortium activities; identify and develop best practices and lessons learned, edit and publish a quarterly newsletter, provide consultative and technical program support via telephone, on -site or electronic media, coordinate assessment team activities, develop pertinent data bases and make available to membership; and provide focal point and advocacy center for legislative staff, broker services to link member problems with state, educational, municipal or national solutions, and administer and conduct program discussions, and forums as appropriate. The degree of availability of the manager is dependent on workload and number of consortium members. 2. Support staff and as- available technical and professional services assistance to support the POS program objectives and to expedite member requests. Support staff will administratively support the program manager and ensure program depth and continuity 3 Administration of the POS consortium web site; consisting of linkages to various facilities related sites in Washington state and nationally; on -line services for E -Mail correspondence and display of program materials, including the Shop Talk Newsletter, Best Practices series, pertinent data bases in ACCESS format; and other World Wide Web support initiatives. 4 Editor, graphic design and administrative staff and resources to write, design, publish and distribute (by use of US or Campus mail) a program quarterly, six -page newsletter titled Shop Talk. The newsletter will also be displayed on the POS program web site. The City of Tukwila will provide 1 Specified, one -time subscription fee, invoiced in period listed herein. 2. Distribution and mailing lists for receipt of POS program Shop Talk newsletter; e-mail addresses, key plant manager points of contact; and identification of facilities related resources that complement the goals of the POS program. 3 Facilities- related best practices and lessons- learned for the benefit of other program members. 4 A program contact to better develop and "tailor" the Plant Operations Support program to specific member objectives. This program contact will serve as member representative to the consortium and should be empowered to provide /authorize information release and resources as available. The subscribing member contact will, in a collaborative manner with the POS program manager detail methods by which his/her agency will provide products, data and other resources for the benefit of the program. 5 Challenges (problems) and issues that are appropriate for POS consortium resolution. 6 Participation in surveys, forums and related workshops that address POS program objectives. Department of General Administration and The City of Tukwila shall Conduct a program evaluation at the conclusion of the biennium to ensure that all objectives have been satisfied and to further develop the POS program. SS FORM Interagency Agreement 04194