CDN 2017-02-27 Item 2B - Ordinances/Resolution - Boards and Commission Legislation

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City of Tukwila Allan Ekberg, Mayor TO: COMMUNITY DEVELOPMENT AND NEIGHBORHOODS COMMITTEE FROM: MAYOR EKBERG BY: CHERYL THOMPSON, EXECUTIVE ASSISTANT CC: DAVID CLINE, CITY ADMINISTRATOR DATE: FEBRUARY 14, 2017 SUBJECT: MUNICIPAL CODE UPDATE TO THE CITY'S BOARDS AND COMMISSIONS ISSUE To update the Municipal Code to incorporate best practices as guidelines for the City's Advisory Boards, Commissions and Committees. BACKGROUND The Municipal Research and Services Center has published a report outlining best practices for Advisory Boards, Commissions and Committees, a copy of which has been previously provided to you. City staff did an assessment of our Boards, Commissions and Committees and determined that it would be beneficial to the City to update the Chapters of the Tukwila Municipal Code that pertain to our Boards, Commissions and Committees. The purpose of the update to the Municipal Code is to provide for consistency and to incorporate the recommended best practices: Purpose, Member Qualifications, Appointment Procedures, Length of Appointment, Revocation of Appointment, Organization, Procedures for Conduct of Meeting, Meeting Schedule, Staff Assistance, Reporting Requirements, Evaluation Process and Bylaws/Rules of Procedure. Rather than having the terms for various boards and commissions expiring at different times throughout the year, we are proposing that all terms expire at the end of the calendar year. If the Council approves the proposed change in term expiration dates, all existing terms will be extended to December 31 of the year they are set to expire. The majority of the advisory groups have had the opportunity to review the proposed changes. DISCUSSION The following will summarize the proposed changes to each advisory group. Arts Commission The main changes to TMC 2.30 Tukwila Arts Commission were to add provisions for Revocation of Appointment, Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of Bylaws. Civil Service Commission The main changes to TMC 2.42 Civil Service Commission were to add provisions for Procedures for Conduct of Meeting, Staff Assistance and the adoption of Bylaws. Equity and Diversity Commission The changes to TMC 2.29 Equity and Diversity Commission are more substantial. Staff is proposing to change the name from Equity and Diversity to Equity and Social Justice and to modify the objectives of the Commission to include facilitating better understanding and 13