2017-05-01 Public Safety Minutes

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PUBLIC SAFETY COMMITTEE • . f 1 • Citv Council Public Safetv Committee Meeting Minutes May 1, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Jay Wittwer, Rachel Bianchi, Bob Giberson, Jack Pace, Nora Gierloff, Lauri Dunning, Mary Hulvey, Mike Villa, Bruce Linton, Laurel Humphrey Guests: D.J. Baxter, Shiels Obletz Johnson; Alexi Brown - Schmidt, resident CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. Contract: Real Estate Brokerage Services for Public Safety Plan Staff is seeking Council approval of an agreementwith Heartland, LLC in the amount of $60,000 plus 2.5% per real estate transaction for brokerage services for the Public Safety Plan projects. Heartland LLC was unanimously selected from three proposals received by the staff scoring committee. The proposed contract includes a standard broker commission of 2.5% of the gross purchase price for each transaction plus a fixed maximum fee of $60,000. Fees for subconsultant work by CLS for acquisition and eminent domain assistance will be credited against the commissions for up to $40,000. Chair McLeod asked if Heartland would have any conflicts of interest or prior relationships with project management, architects and quality assurance contractors. Staff replied that there were no conflicts, and that Heartland has worked with Shiels Obletz Johnson on the Seawall Project in Seattle. UNANIMOUS APPROVAL. FORWARD TO MAY 8, 2017 COMMITTEE OF THE WHOLE. B. Program Management Quality Assurance Request for Qualifications Staff is seeking Council approval of a Request for Qualifications and selection process for the Public Safety Plan Program Management Quality Assurance Consultant requested by the Council earlier in the year. If approved by Council, the RFQ will be issued May 10 with proposals due May 24. Staff proposes that the Public Safety Committee members serve on the interview panel during the week of May 29, with final selection occurring around June 2. Chair McLeod inquired if the Council could request more than quarterly reporting from the consultant. Staff noted that this would increase the contract price, but it is the Council's decision. The Committee requested that the scope of services be revised to state that the consultant will report to the Council between 4 -6 times per year, recognizing the potential increased cost. Councilmember Quinn requested that fiscal impact be added to the information memo before it goes to the Committee of the Whole. Because the Public Safety Plan budget did not include