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2. Committee By -Laws <br />The Committee discussed the draft by-laws. Staff noted that the by-laws require no <br />fewer than two meetings a year, and the staff recommendation is to meet a second <br />time in October 2017 when there will be more substantial expenditure reports to <br />review. The Committee agreed with that proposal. Mr. Coplen moved approval of the <br />by-laws as presented, and Ms. Jerwa seconded. The motion carried unanimously and <br />the by-laws were adopted. <br />3. Public Safety Plan 101 <br />Staff presented an overview of the Public Safety Plan, including background, <br />description, funding, community oversight, project schedule, outreach schedule, <br />implementation to date, engagement tools, and feedback received to date. <br />4. Financial Overview <br />The Committee reviewed a list of contracts associated with the Public Safety Plan to <br />date, including project management services, fire station location study, architectural <br />design and planning, and real estate broker services. A contract for program <br />management quality assurance was just approved by Council on June 26, 2017 and <br />will be included with the next Committee update. Mr. Coplen inquired about the <br />commission for the real estate brokerage services and suggested that staff look at the <br />agreement to see if it would be worth further negotiation, noting that 6% is above the <br />norm if proceeds are not shared with a selling agent. Mr. Coplen also inquired about <br />cost controls on the fire station contracts and would like further information about this. <br />5. Expenditure report(s) <br />The Committee reviewed a report of all Public Safety Plan revenues & expenditures to <br />date. Total actual revenues through May 31, 2017 are $36,749,466 from the voter - <br />approved bond and investment interest. Actual expenditures through May 31, 2017 are <br />$143,125. On June 12, 2017, the Council Committee of the Whole discussed budget <br />implications of fire station programming considering realities of the current competitive <br />construction market. Staff will send the staff report and meeting minutes to the <br />Committee. <br />VII. Miscellaneous <br />Trainings <br />Staff reminded the Committee of the required Ethics and Open Public Meetings Act trainings. <br />Links have been shared to training videos via email and certificates will be prepared when the <br />requirements have been fulfilled. Each Committee member signed a conflict of interest <br />disclosure form for filing with the City. <br />Report <br />The Committee discussed the Charter requirement to report to the City Council at least semi- <br />annually, which for 2017 would mean preparing a report based upon this committee meeting. <br />Committee members asked staff to assist with a draft or template for their review. Mr. Coplen <br />also asked staff to obtain additional clarification from the City Attorney regarding Committee <br />