CDN 2017-09-11 Item 2B - Purchase - Emergency Purchase of Mower for Foster Golf Course

Browse Search

City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development & Neighborhoods Committee FROM: Rick Still, Parks & Recreation Director BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 5, 2017 SUBJECT: Emergency Purchase of Mower for Foster Golf Links ISSUE Replacement of failed winter -time mower for Foster Golf Links. BACKGROUND Foster Golf Links winter -time mower's transmission failed on August 25, 2017 and has several other issues wrong with it as well (e.g. hydraulic system breaking down, pump failure, metal debris in filters and valves causing valve damage, and the front and rear reels are bad and in need of repair to several of the parts in them). This mower (unit # 6609) is primarily used for "rough" mowing when the turf gets muddy in the wet season. It has four-wheel drive and receives a rougher than normal level of added wear and tear. The estimate for repairs totals over $9,000 and many of the parts are no longer available. Historically, because this mower is used for rough mowing compared to the precision mowing of many of the other mowers for greens and tees, an older model mower has been used. Purchasing a brand new mower for $45,000 does not seem cost-effective because of the type of mowing it will be used for and rotating the inventory can be done as mowers vary in types, sizes, and purpose (i.e. a greens mower cannot be used for rough mowing in the mud). There is currently a used but newer model mower at the local dealer for sale for $6,000. Staff work closely with this vendor often for parts and have checked it out and agree it would be a good replacement for mower unit # 6609 and is a good price too. DISCUSSION City Policy #300-02 states that a purchase of unbudgeted capital equipment of $5,000 or more requires approval by City Council, Although this was not a planned purchase in the 2017/18 Capital Vehicle Equipment Replacement Budget cycle, it is a budgeted and scheduled piece of equipment that has failed and needs to be replaced. There is currently $7100 funded to the replacement of mower unit # 6609, The used mower from the dealer is $6,000 and because it is a newer model than unit # 6609 parts are still available for future repairs as well. FINANCIAL IMPACT The out the door price was negotiated to $6,050 with the local Toro dealer that staff work with often RECOMMENDATION The Council Committee is being asked to approve the purchase of the used mower for Foster Golf Links out of the 501 Capital Vehicle Equipment Replacement Budget for a price of $6,050 to replace the failed mower unit # 6609. ATTACHMENTS Quote for Mower 7