FIN 2017-10-17 Item 2A - National Criminal History Improvement Grant for Police Department

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City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Mike Villa, Chief of Police BY: Leon Richardson, Senior Manager CC: Mayor Ekberg DATE: 16 August 2017 SUBJECT: Disposition Research Specialist (Grant funded position) ISSUE There are multiple records that need to be updated due to processing errors which are resulting in Criminal History not reflecting accurately for some people. BACKGROUND Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is having issues placing the Tukwila case number in their system when booking people. This causes criminal history checks to not always show complete information. We have identified a significant amount of records that need to be researched and corrected. In 2016, we were awarded this grant and to date the Specialist was able to correct over 2,780 dispositions. Our 2015 compliance rate for dispositions has increased from 37.39% to 83.47%. As of 28 September 2017, we have received verbal confirmation that we have been awarded the National Criminal History Improvement Grant (NCHIP) from DOJ via WSP and anticipate we will receive official notification mid-October. We are asking for approval for the Mayor to sign the grant once it arrives. The reason for this is due to the grant cycle aligning with the federal fiscal year running October to October and us wanting to maximize the grant. ANALYSIS To stay current with incoming workload and maintain current level of service the Tukwila Police Records Unit needs to add one temporary FTE who will be assigned to research and correct SCORE booking information. FINANCIAL IMPACT The Tukwila Police Department is being considered for the awarding of a grant in the amount of $86,029 with a 10% match of $8,602.90. Federal Reimbursement (90%) $77,426.10. This reimbursement is at the discretion of the agency in that it can be Monthly, Quarterly or one lump sum at the end of the FY. RECOMMENDATION The Council is being asked to authorize the Mayor to accept the grant, approving 1 temporary FTE (full-time employee) for 2018, at the October 23, 2017 Special Meeting Consent Agenda.