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<br />2.Committee By-Laws <br /> <br />The Committee discussed the draft by-laws. Staff noted that the by-laws require no fewer <br />than two meetings a year, and the staff recommendation is to meet a second time in October <br />2017 when there will be more substantial expenditure reports to review. The Committee <br />agreed with that proposal. Mr. Coplen moved approval of the by-laws as presented, and Ms. <br />Jerwa seconded. The motion carried unanimously and the by-laws were adopted. <br />3.Public Safety Plan 101 <br /> <br />Staff presented an overview of the Public Safety Plan, including background, description, <br />funding, community oversight, project schedule, outreach schedule, implementation to date, <br />engagement tools, and feedback received to date. <br />4.Financial Overview <br /> <br />The Committee reviewed a list of contracts associated with the Public Safety Plan to date, <br />including project management services, fire station location study, architectural design and <br />planning, and real estate broker services. A contract for program management quality <br />assurance was just approved by Council on June 26, 2017 and will be included with the next <br />Committee update. Mr. Coplen inquired about the commission for the real estate brokerage <br />services and suggested that staff look at the agreement to see if it would be worth further <br />negotiation, noting that 6% is above the norm if proceeds are not shared with a selling agent. <br />Mr. Coplen also inquired about cost controls on the fire station contracts and would like <br />further information about this. <br />5.Expenditure report(s) <br /> <br />The Committee reviewed a report of all Public Safety Plan revenues & expenditures to date. <br />Total actual revenues through May 31, 2017 are $36,749,466 from the voter-approved bond <br />and investment interest. Actual expenditures through May 31, 2017 are $143,125. On June 12, <br />2017, the Council Committee of the Whole discussed budget implications of fire station <br />programming considering realities of the current competitive construction market. Staff will <br />send the staff report and meeting minutes to the Committee. <br />VII.Miscellaneous <br /> <br />Trainings <br />Staff reminded the Committee of the required Ethics and Open Public Meetings Act trainings. Links <br />have been shared to training videos via email and certificates will be prepared when the requirements <br />have been fulfilled. Each Committee member signed a conflict of interest disclosure form for filing <br />with the City. <br /> <br /> <br />Report <br /> <br /> <br />