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SPECIAL TERMS AND CONDITIONS OF THE CITY GRANT AGREEMENT <br />1. GRANT MANAGEMENT <br />The Representative for each of the parties shall be responsible for and shall be the contact person for <br />all communications regarding the performance of this Grant. <br />a. The Representative for OPD and their contact information are identified on the Face Sheet of <br />this Grant. <br />b. The Representative for the Grantee and their contact information are identified on the Face <br />Sheet of this Grant. <br />2. GRANT AWARD AMOUNT <br />The Grantee is awarded seventy-four thousand and 00/100 Dollars ($74,000) to be used for the <br />purpose(s) described in the USE OF GRANT FUNDS below. One-half of the award amount shall be <br />disbursed to Grantee in January, 2018 for use during calendar year 2018. The remaining one-half shall <br />be disbursed to Grantee in January, 2019 for use during calendar year 2019. <br />3. PROHIBITED USE OF GRANT FUNDS (as adopted in OPD Policy County/City Use of State Public <br />Defense Funding) <br />a. Grant funds cannot be used to supplant local funds that were being spent on public defense <br />prior to the initial disbursement of state grant funds. <br />b. Grant funds cannot be spent on purely administrative functions or billing costs. <br />c. Grant funds cannot be used for cost allocation. <br />d. Grants funds cannot be used for indigency screening costs. <br />e. Grant funds cannot be used for city or court technology systems or administrative equipment. <br />f. Grant funds cannot be used for city attorney time, including advice on public defense <br />contracting. <br />4. USE OF GRANT FUNDS <br />a. Grantee agrees to use the grant funds for the following: <br />i. Adding investigator services <br />ii. Providing interpreter services for attorney-client communications <br />iii. Social work services to assist public defense attorneys <br />b. Grantee agrees to obtain OPD's written permission before funds are used for any purpose <br />other than those listed in Section 4a above. <br />c. Grantee agrees to use the first disbursement of funds in calendar year 2018, and the second <br />disbursement of funds in calendar year 2019. If Grantee is unable to use the funds in the year <br />for which the funds are disbursed, the Grantee agrees to notify OPD to determine what action <br />needs to be taken. <br />d. Grantee agrees to deposit the grant check within fourteen days of receipt. <br />5. OVERSIGHT <br />a. Grantee agrees to submit written reports to OPD. The first report shall be submitted to OPD <br />no later than June 30, 2018 using the template found in Exhibit A. The second report shall be <br />submitted to OPD no later than December 15, 2018 using the template found in Exhibit B. The <br />Grant Agreement GRT18511 <br />Special Terms and Conditions Page 2 of 15 <br />4 <br />