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2. Committee By -Laws <br />The Committee discussed the draft by-laws. Staff noted that the by -taws require no fewer <br />than two meetings a year, and the staff recommendation is to meet a second time in <br />October 2017 when there will be more substantial expenditure reports to review. The <br />Committee agreed with that proposal. Mr. Coplen moved approval of the by-laws as <br />presented, and Ms. Jerwa seconded. The motion carried unanimously and the by-laws were <br />adopted. <br />3. Public Safety Plan 101 <br />Staff presented an overview of the Public Safety Plan, including background, description, <br />funding, community oversight, project schedule, outreach schedule, implementation to <br />date, engagement toots, and feedback received to date. <br />4. Financial Overview <br />The Committee reviewed a list of contracts associated with the Public Safety Plan to date, <br />including project management services, fire station location study, architectural design and <br />planning, and real estate broker services. A contract for program management quality <br />assurance was just approved by Council on June 26, 2017 and will be included with the next <br />Committee update. Mr. Coplen inquired about the commission for the real estate brokerage <br />services and suggested that staff look at the agreement to see if it would be worth further <br />negotiation, noting that 6% is above the norm if proceeds are not shared with a selling <br />agent. Mr. Coplen also inquired about cost controls on the fire station contracts and would <br />like further information about this. <br />5. Expenditure report(s) <br />The Committee reviewed a report of all Public Safety Plan revenues & expenditures to date. <br />Total actual revenues through May 31, 2017 are $36,749,466 from the voter -approved bond <br />and investment interest. Actual expenditures through May 31, 2017 are $143,125. On June <br />12, 2017, the Council Committee of the Whole discussed budget implications of fire station <br />programming considering realities of the current competitive construction market. Staff will <br />send the staff report and meeting minutes to the Committee. <br />VII. Miscellaneous <br />Trainings <br />Staff reminded the Committee of the required Ethics and Open Public Meetings Act trainings. Links <br />have been shared to training videos via email and certificates will be prepared when the <br />requirements have been fulfilled. Each Committee member signed a conflict of interest disclosure <br />form for filing with the City. <br />Report <br />3 <br />213 <br />