2018-02-06 Finance Minutes - Laserfiche WebLink

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City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes February 6, 2018 5:30 p.m. Hazelnut Conference Room, City Hall Councilmembers: , Chair; Dennis Robertson, Kate Kruller Staff: Rachel Bianchi, Peggy McCarthy, Henry Hash, Vicky Carlsen, Bruce Linton, Sherry Wright, Jay Wittwer, Laurel Humphrey Guest: Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I.PRESENTATIONS II.BUSINESS AGENDA Contract Amendment: Fire and Park Impact Fees A. Staff is seeking Council approval of an amendment to Contract 17-147 with Berk Consulting, Inc. to add $20,000 and extend the term through April 2018 to allow completion of the Fire and Park impact fee study and update. The contract limit has almost been reached, and it is possible that none, or only a small portion, of the additional $20,000 will be needed for the additional services, which include presenting the study results to Council. Determining the level of service standards for Parks and Fire was more challenging than originally expected and required full Park and Fire facilities inventories. If approved, staff will report back to Committee how much of the additional budget authority was used. Chair Quinn stated that a thorough analysis of appropriate fire and park impact fees is very important, and the additional work will help the Council make a sound decision. Councilmember Robertson also spoke in favor of the amendment to complete the project. Councilmember Kruller is opposed to the amendment as she would like staff and the vendor to stay within the original scope and budget. She also requested a more detailed budget for the additional $20,000. DIVIDED RECOMMENDATION (QUINN, ROBERTSON IN FAVOR, KRULLER OPPOSED). FORWARD TO FEBRUARY 12, 2018 COMMITTEE OF THE WHOLE. Public Safety Plan Financing B. Staff presented a proposed strategy and timeline for the Committee to identify options and recommendations on how to fund the budget gap in the Public Safety Plan. There is a significant gap in construction costs and the original project budget due to market conditions in the region, and as schematic design progresses on the projects the City Council is receiving more reliable information on which to base its decisions. It will be important for the Finance Committee to thoroughly vet options and prepare to make recommendations to the Council around the time that schematic design is complete for the Justice Center, expected by April. Staff is seeking a common understanding of assumptions as well as Committee direction on various funding tools.