CDN 2018-02-27 Handout Distributed at Meeting - Golf and Recreation 2018 Fleet Purchase

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City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Community Development & Neighborhoods Committee TO: Rick Still, Parks & Recreation Director FROM: Robert Eaton, Parks & Recreation Manager BY: Mayor Ekberg CC: February 7, 2018 – REVISED 2/27/18 PER COMMITTEE REQUEST DATE: Golf and Recreation 2018 Fleet Purchase Revisions SUBJECT: ISSUE Revisions to 2018 Fleet purchases for Golf and Recreation BACKGROUND There are a few revisions to the 2018 fleet purchases that both the Recreation and Golf divisions of the Parks and Recreation Department would like to make in order to provide better service. Staff performed an assessment that took into consideration factors such as, program or operational needs, actual equipment usage, condition of the equipment, life expectancy, and existing scheduled replacement year. The results of this assessment revealed a couple things; 1) some pieces are not getting used, 2) some pieces are in disrepair and will not make it till the existing scheduled replacement year, 3) some pieces are doing fine and do not need to be replaced at this time. Staff is desiring to right size the fleet at this time to be good stewards of the funds, provide a more efficient operation, and better serve the community through having the right equipment. Attachment A is the existing budget for 2018 fleet purchases. Golf has five pieces of equipment slated for replacement in 2018 and Recreation has one piece. DISCUSSION Referencing the 2017/18 Budget we will begin with the revisions for Golf then Recreation. Golf: (lines 31 – 35 on pg 335 of budget, Attachment A) Line 31 – Replace as scheduled Line 32 – Delay purchase (likely till 2020) Line 33 – Replace as scheduled Line 34 – Replace as scheduled Line 35 – Replace as scheduled As determined from the assessment, there are three pieces of equipment in great need of replacement that will not make it till their currently scheduled replacement years. P&R staff and Public Works Fleet staff have already talked about working together to revise that for the next budget cycle. Below is a table showing the financial impacts of the existing pieces of equipment identified in the 2018 budget. Note, line 32 is the aerator that staff are recommending pushing out.