2018-04-23 Transportation and Infrastructure Minutes

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City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes April 23, 2018 5:30 p.m. Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Quinn, Zak Idan Staff: David Cline, Henry Hash, Steve Carstens, Dave Sorensen, Jack Pace, Jaimie Reavis, Cyndy Knighton, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I.PRESENTATIONS II.BUSINESS AGENDA BNSF Flagging and Inspection Cost Increases A. Staff is seeking Council for the remainder of the Boeing Access Road over BNRR Bridge Rehabilitation Project. An Overpass Agreement currently in effect allows the City and its contractor to work in the BNSF right-of- way and pays for the required railroad flagging and inspection services performed by BNSF. The original flagging and inspection fees were estimated at $149,428, and the additional $300,000 was calculated based upon average charges from the previous six months. The project contingency is sufficient to cover this additional cost. Committee members expressed concern about the change in cost and asked staff to communicate with BNSF to ensure there are no further increases. The Committee decided to place this item under New Business at the May 7, 2018 Council meeting rather than the Consent Agenda to give staff opportunity to explain the change. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING. Bid Award: 2018 Overlay and Repair Program B. Staff is seeking Council approval to award a construction bid to ICON Materials in the amount of $955,945.50 for the 2018 Overlay and Repair Program. Construction will include pavement repairs and an asphalt overlay at four locations in the City as determined by the pavement condition index rating on which all roads in the City are evaluated. ICON was the low bidder and constructed last program and staff was very happy with their work. Chair McLeod heard from a resident with professional experience in road paving who shared personal opinions about the responsive bidders. Chair McLeod asked what compels the City to go with the lowest responsive bidder and staff replied this is state law. Unless the City has a specific negative experience with a company, it cannot legally turn down the lowest responsive bid. Councilmember Quinn noted that funding of this program should be evaluated with regard to the 2019-2020 budget. The Committee decided to place this item under New Business rather than the Consent Agenda of the May 7, 2018 UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING. Regular Meeting.