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Home My WebLink AboutReg 2018-07-16 Item 4D - Resolution - Surplus Vehicle and Authorization of Sale to Town of WinthropCOUNCIL AGENDA SYNOPSIS Initials Meeting Date .Prepared by Mayor's review I Council review 1 07/16/18 HH /7// (' • i! 1 'i ❑ Ordinance it4g Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date 07/16/18 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police J PW SPONSOR'S The Fleet Department has identified two vehicles that have outlived their service life and SUMMARY are no longer needed by the City. The equipment is fully depreciated and from previous auction sales, is estimated to be valued at $4,721.00. Selling the vehicles to another municipality will eliminate the need to strip the equipment for a significant savings in labor. Council is being asked to approve the Resolution declaring the two vehicles as surplus and authorize their sale to the town of Winthrop. I ►1 Transportation ITEM INFORMATION ITEM No. 4D (STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 07/16/18 AGENDA ITEM TITLE Resolution Declaring two Vehicles as Surplus and Authorizing their Sale to the town of Winthrop CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date /4 Resolution ❑ Ordinance it4g Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date 07/16/18 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police J PW SPONSOR'S The Fleet Department has identified two vehicles that have outlived their service life and SUMMARY are no longer needed by the City. The equipment is fully depreciated and from previous auction sales, is estimated to be valued at $4,721.00. Selling the vehicles to another municipality will eliminate the need to strip the equipment for a significant savings in labor. Council is being asked to approve the Resolution declaring the two vehicles as surplus and authorize their sale to the town of Winthrop. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. DATE: 07/09/18 COMMITTEE CHAIR: THOMAS ►1 Transportation Cmte ❑ Planning Comm. MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL/FLEET Comments: Approximate value of two pieces of equipment is $4,721,00 MTG. DATE RECORD OF COUNCIL ACTION 07/16/18 MTG. DATE ATTACHMENTS 07/16/18 Informational Memorandum dated 07/06/18 Resolution Exhibit A - Surplus Equipment Sales History & Photos Letter dated June 25, 2018 from the town of Winthrop Minutes from the Transportation and Infrastructure Committee meeting of 07/09/18 19 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /41 BY: Bryan Still, Operations Manager CC: Mayor Ekberg DATE: July 6, 2018 SUBJECT: Resolution to Surplus & Sell Two Vehicles for 2018 ISSUE Approve a Resolution to surplus a 2007 Ford Crown Victoria and a 2005 Honda GL1800 motorcycle and authorize the sale to the town of Winthrop, WA. BACKGROUND & ANALYSIS The Ford Crown Victoria has 10,000 more serviceable miles and the motorcycle is near the end of its lifecycle. They are both in safe and serviceable condition and may be transferred to another public agency per the City's disposal policy No. 300-07, section 2C. FISCAL IMPACT The average proceeds from auctions dating back to 2013 has been $1,507 for the Ford Crown Victoria and $3,214 for the Honda GL1800 motorcycle. Selling the vehicles to another municipal police agency would eliminate the need to strip the police lighting and equipment from the vehicles. Not stripping the vehicles of equipment would save Tukwila approximately $3,504 in labor ($1,392 for the Ford and $2,112 for the motorcycle). The two pieces of equipment are fully depreciated and are currently valued at $4,721.00. Selling these pieces of equipment to the town of Winthrop in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION Council is being asked to approve the Resolution declaring the two pieces of equipment as surplus and authorizing their sale to the town of Winthrop and consider this item on the Consent Agenda of the July 16, 2018 Regular Council Meeting. Attachments Draft Resolution Exhibit A Surplus Equipment Sales History & Photos Letter dated June 25, 2018 from the Town of Winthrop W.1 Shared Copy OnlyUeft Morton - Fleetl2018 Auction 8 Se812018 Sell Equipmentlnto Memo 2018 Equipment to be Sold 061218 docx 21 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING A 2007 FORD CROWN VICTORIA AND 2005 HONDA GL1800 MOTORCYCLE SURPLUS, -AND AUTHORIZING THEIR SALE TO THE TOWN OF WINTHROP, WASHINGTON. WHEREAS, the City of Tukwila purchased seven patrol cars and three motorcycles to replace unit 1715, a 2007 Ford Crown Victoria, and unit 1083, a 2005 Honda GL1800 motorcycle; and WHEREAS, unit 1715 has a fair market value of $1,507 and unit 1083 has a fair market value of $3,214, and the two units are no longer needed by the City of Tukwila's Police Department; and WHEREAS, under statutory authorization provided in RCW 39.33.010, the City of Tukwila may sell the vehicles to the Town of Winthrop, Washington, on such terms and conditions that may be mutually agreed upon; and WHEREAS, the Town Council of the Town of Winthrop, Washington, has authorized the purchaseof units 1715 and 1083 for $4,721; and WHEREAS, the town of Winthrop's administration has sent an intent to purchase said equipment; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. Unit 1715, a 2007 Ford Crown Victoria (Vehicle Identification Number 2FAFP71 W47X111105); and unit 1083, a 2005 Honda GL1800 motorcycle (Vehicle Identification Number 1 HFSC47065A402545); both as illustrated on Exhibit A, are hereby declared surplus. Section 2. Mayor Authorized to Sell. The Mayor is hereby authorized to sell Unit 1715, a 2007 Ford Crown Victoria, and unit 1083, a 2005 Honda GL1800 motorcycle, both as referenced in Section 1, to the Town of Winthrop, Washington, for the mutually agreed upon full value of $4,721. W:\Word Processing\Resolutions\Surplus vehicles -to Winthrop WA 6-26-18 GL:bjs Page 1 of 2 23 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018• ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney Exhibit A: Photographs W:\Word Processing\Resolutions\Surplus vehicles -to Winthrop WA 6-26-18 GL:bjs Page 2 of 2 24 Exhibit A - Surplus and Sell Two Vehicles for 2018 Item 2011 Ford Crown Victoria Police Interceptor Sedan 4-Spd Auto 4.6L V8 A/C Repair Ford Crown Victoria Ford Crown Victoria 2010 Ford Crown Victoria Police Interceptor Sedan 4 -Door 2010 Ford Crown Victoria Police Interceptor Sedan 4 -Door 2001 Ford Crown Victoria Police Interceptor Sedan A/C 4-Spd 4.6L V8 Parts/Repair Ford: Crown Victoria Police Interceptor Sedan 4 -Door Ford: Crown Victoria Police Interceptor Sedan 4 -Door Ford : Crown Victoria Crown Ford : Crown Victoria Crown Ford : Crown Victoria Crown Honda : Gold Wing Honda : Gold Wing bidadoo Sales Report for City of Tukwila For Time Period All Time Generated 6/12/2018 8:03:26 AM PT Serial No. 2FABP7BV4BX177196 2FABP7BV3AX136699 2FAFP71V78X120342 2FABP7BV1AX136703 2FABP7BV3AX136704 2FAFP71W31X145060 2FAFP71WX2X157577 2FAHP71V38X139995 2FAFP71W27X111104 2FAFP71V98X165296 2FAHP71W03X144444 Average 1H FSC2202VA901404 1H FSC2204VA901162 Average Net Proceeds $1,186.25 $1,761.50 $2,190.75 $1,542.50 $2,328.15 $373.75 $985.50 $1,381.15 $1,295.75 $2,636.08 $895.78 $1,507.01 $3,033.65 $3,394.50 $3,214.08 Exhibit A for Surplus and Sale of Equipment for 2018 1715, 2007 Ford Crown Victoria 89,000 mileage vin: 2FAFP71W47X111105 Value: $1,507 1083, 2005 Honda GL1800, 80,191 miles Vin: 1HFSC47065A402545 Value: $3,214 W:\Shared Copy Only\Jeff Morton - Fleet\2018 Auction & Se11\2018 Sell Equipment\ Photos of Equipment to Sell 061218 docx 27 Post Office Box 459 Winthrop. WA 98862 June 25, 2018 TOWN OF WINTHROP Jeff Morton, Fleet Superintendent City of Tukwila 14000 Interurban Ave S Tukwila, WA 98168 RE: Interagency Purchase of Crown Vic and Honda GL1800 Dear Jeff: Phone (509) 996-2320 Fax (509) 996-9221 The Winthrop Town Council, at their June 20`h meeting, approved to purchase the City of Tukwila's surplus 2007 Ford Crown Victoria, in the amount of $1,507, and the surplus 2005 Honda GL 1800, in the amount of $3,214. Please invoice the Town of Winthrop for these items. The next Town Council meeting is July 3`d and I can have the payment approved and the check issued at that meeting if I receive the invoice by July 2"d Marshal Tindall will coordinate the pick up of these items for the Town of Winthrop. Let me know if you need anything more to proceed with this purchase. We appreciate the opportunity to purchase these surplus vehicles and thank you for your assistance. Sincerely, ✓I-7Vn,,L LL Michelle Gaines Clerk/Treasurer 28 Gateway To The North Cascades Ilighway www.townofwinthrop.com Transportation & Infrastructure Committee Minutes July 9, 2018 B. Resolution: Sale of Two Vehicles *Staff is seeking Council approval of a resolution that would surplus a 2007 Ford Crown Victoria and a 2005 Honda GL1800 motorcycle and authorize the sale to the Town of Winthrop, WA in the amount of $4,721.00. Selling the two police vehicles to another municipality saves the City the cost of stripping the police lighting and equipment, estimated at around $3,504. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR CONSENT AGENDA. C. Resolution: Surplus City Equipment Staff is seeking Council approval of a resolution that would authorize the sale of 22 pieces of surplus equipment. All are fully depreciated and currently valued at $47,300.00. Proceeds are returned to the corresponding department. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR CONSENT AGENDA. D. Memorandum of Aereement: 53rd Avenue South (South 144th Street to South 137th Street) Staff is seeking Council approval of a Memorandum of Agreement with Comcast for construction cost sharing to underground the Comcast Cable Communications system on the 53rd Avenue South Project. The project design team worked with utility providers to incorporate their system requirements and design into the project. The costs for the City to install Comcast facilities will be reimbursed by Comcast based on the different components of the system and the total cost to be reimbursed is estimated to be $97,450.91. This agreement benefits both parties as it would be inefficient to use separate contractors. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR CONSENT AGENDA. Miscellaneous: Sea Tac Airport _Study Budaet Proviso Staff updated the Committee on the status of the 2019 Budget Proviso for the SeaTac International Airport Impact Study. Since the Committee was last briefed on June 25, the City of Federal Way has agreed to contribute its share based upon the population distribution, although this has not been formalized in writing yet. Staff will brief the full Council and ask if there is support for Tukwila's contribution of $14,445.61 assuming Tukwila will give input into the scope as well as maintain an independent relation with the Department of Commerce. The City of SeaTac will serve as the fiscal agent on this project. FORWARD TO COMMITTEE OF THE WHOLE. E. Change Order: 42nd Avenue South Phase III and Gilliam Creek Culvert Replacement Staff is seeking Council approval of Change Order No. 3 with Active Construction, Inc. (ACI) in the amount of $2,428,504.03 for the 42nd Avenue South Phase III and Gilliam Creek Culvert Replacement Projects. If approved, this change order will resolve all outstanding claims and disputes arising from unexpected issues such as excessive ground water, utility conflicts, and weather. These challenges have resulted in construction delays and overruns, but substantial completion is expected to remain close to the originally planned date this Fall. Change Order No. 3 was agreed to by all parties following much negotiation, and represents a "Cost Plus" philosophy which means the contractor will be paid the true cost as welt as a percentage, in this case 14%, for their profit. Settling the project in this manner will save around $1 million. Funds for additional costs will come from the 104 Fund, Utilities, and Surface Water. Councilmember McLeod asked how the Surface Water fund will be impacted, and staff replied that there will still be money available for projects, although not as many as planned. Staff has already seen the benefit of this approach and communicating well with the contractor. UNANIMOUS APPROVAL. FORWARD TO JULY 9, 2018 COMMITTEE OF THE WHOLE. 29