2018-07-05 Finance Minutes - Laserfiche WebLink

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City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes *OFS Ƿț ǴǲǳǺ ǷȜǵǲ JȚGȚ (;T?FHON #IH@?L?H=? 2IIGț #CNS (;FF Councilmembers: , Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Williams, Rick Mitchell, Wynetta Bivens, Gail Labanara, Jeff Friend, Jay Wittwer, Henry Hash, Joseph Todd, Joel Bush, Trish Kinlow, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I.PRESENTATIONS II.BUSINESS AGENDA Contract: Gartner, Inc. for Information Technology Advisory Services A. Staff is seeking Council approval to renew a contract with Gartner, Inc. in the amount of $53,121.83 for information technology advisory services including vendor research, contract - term technology goals. Tukwila has contracted with Gartner for these services since January 1, 2018 in the amount of $39,137.50 and is seeking Council approval of a seven-month renewal. Funding for the contract renewal is budgeted in Professional Services, and it is expected that these services will result in cost savings for the City. The Committee asked clarifying questions and requested that staff update the memo with additional detail on expected savings as well as return with a six-month report on savings. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR MEETING AS NEW BUSINESS. Resolution Updating the 2012 Strategic Plan and Priority Based Budgeting Update B. Staff is seeking Council approval of a resolution that would amend the 2012 Strategic Plan to incorporate feedback collected from community members and City staff in 2018. Staff also briefed the Committee on the progress of the Priority Based Budgeting process. Departments have identified programs and allocated 2017 and 2018 budgets as a practice run. Once the Council adopts revisions to the Strategic Plan, staff can then score the programs against the strategic goals as well as an additional set of attributes recommended by the Center for Priority Based Budgeting and used by other cities. These program attributes will account for 25% of the scoring while the strategic goals will make up the other 75%. Departments will score their own programs, then validation will occur by peer review and administration approval. Department budgets will be presented to Council Committees starting in August, and then the full package presented to Council later this fall will include the results of the scoring process for Council consideration. UNANIMOUS APPROVAL. FORWARD TO JULY 9, 2018 COMMITTEE OF THE WHOLE.