TIC 2018-08-27 Item 2D - Agreement - 2018 Concurrency Modeling with Fehr & Peers

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mob Ailan Ek& Public Works De p rtrnerrt Henry Hc. h, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director � J./. BY: CC: DATE: Cyndy Knighton, Senior Program Manager Mayor Ekberg August 24, 2018 SUBJECT: Concurrency Modelin2.29_18 Project No. 91810405 Consultant Agreement ISSUE Execute a consultant agreement with Fehr and Peers to provide transportation modeling services in conjunction with the City's Concurrency Management Program. BACKGROUND In December 2005, the City updated its Transportation Element as part of the state -required update to the Comprehensive Plan. In the Transportation Element, level of service standards were established and the City implemented the use of Traffic Impact Fees as a way for new development to pay for the impacts to the transportation network. Fehr and Peers was the consultant retained by the City in 2002 to develop the initial city-wide traffic model as well as updates used for the 2013 Transportation Element update, past concurrency reports, and occasional modeling efforts on a smaller scale. DISCUSSION Concurrency reports were created annually through 2008, but were discontinued when development activity slowed significantly. A major update to the traffic model was completed in 2012 to support the latest Transportation Element Update and no deficiencies in level of service were seen at that time. However, since 2012, development activity has increased throughout the City and we should return to routine (generally annual) Concurrency Reports. Fehr and Peers will update the traffic model to a 2018 baseline (current is a 2008 baseline) and project out to 2024. Any locations not currently meeting the City's Level of Service standard will be identified, as will any projected to fail the standard in 2024. This information will be used to prioritize capital roadway projects that may be needed to maintain a functional traffic network. Additionally, the Traffic Impact Fee list needs to be updated, including any new capital projects that may be warranted in the next six years. Fehr and Peers will provide assistance to staff to update the schedule, using data produced from the model update. FINANCIAL IMPACT As development occurs, each new development and redevelopment must pay a Concurrency Test Fee, which provides funding for this modeling work. Current available funds from the Concurrency Test fees is in excess of $194,000. The $90,020 Fehr and Peers consultant agreement is necessary to complete the update to the traffic modeling work and is funded from the concurrency fees. RECOMMENDATION Council is being asked to approve the consultant agreement with Fehr & Peers in the amount of $90,020 and to consider this item on the Consent Agenda at the September 4, 2018 Regular Meeting. Attachment' Consultant Agreement g, w ayor w:\pw eng\projects\a- rw & rs projects\concurrency & impact fees\info memo - consultant ag concurrency update 2018 - sm gl.docx 65