Reg 2018-09-04 Item 2B - Presentation - Mid-Year Report from Public Safety Bond Financial Oversight Committee

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The Committee reviewed the original and revised revenue and expenditure budgets for the Public Safety Plan. Total actual revenues through July 31, 2018 are $39,446,760 from the voter -approved bond, fire impact fees, real estate excise tax, and investment interest. The total for actual and projected revenues is $117,745,139.00. The total expenditure budget change is $34,752,107. The City's bond rating was recently affirmed at AA stable. Mr. Reiswig asked how fire impact fees are estimated and staff stated that it is based upon past years and an assessment of current development. The City estimates fee revenue conservatively. The fire apparatus budget decreased because the Council's financing plan includes financing the apparatus through a State program in the out -years. Station 51 was originally slated to be the headquarters station and the revised budget reflects the change to Station 52. Mr. Reiswig asked how contingency is estimated and staff confirmed that it is a percentage of construction cost. Mr. Castillo and Mr. Coplen asked for clarification on the fire apparatus budget. Some equipment has already been purchased, and everything else on the schedule is funded through 2029. 4. Expenditure Reports The Committee reviewed actual Public Safety Plan expenditures through July 31, 2018, including a detailed list and current contracts. Actual expenditures through July 31, 2018 are $7,673,440.00. Mr. Goode asked why settlement agreement amounts vary and staff stated that the businesses have different values and the City hired an independent appraiser to provide information. Mr. Reiswig inquired how the City is tracking the "not to exceed" amounts in the contracts and if the full amounts will be used. Shiels Obletz Johnsen, the City's project manager closely monitors all contracts and the dollar amounts should be close to the actuals at this point. 5. Committee Charter The Committee is tasked with reviewing its Charter once per year and recommending any desired changes. Staff noted that one Committee responsibility is to review copies of performance or financial audits of bond programs, and while no specific Public Safety Plan report exists at this time, the annual audits for the City are clean. Mr. Coplen moved to renew the Charter as written and Ms. Jerwa seconded. The motion unanimously passed and the Charter was renewed with no changes. VI. Miscellaneous • The Chair and Vice -Chair will work with City staff on scheduling a report to the City Council. • Mr. Coplen expressed appreciation for the service Mr. Goldblatt, the Council's Public Safety Plan Program Management Quality Assurance consultant, is providing. He is impressed with Mr. Goldblatt's knowledge and experience. VII. Adjournment Mr. Goode moved adjournment and Mr. Reiswig seconded the motion. The motion carried and the meeting was adjourned at 4:32 p.m. Minutes by LH, Reviewed by AW 6