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2018 Fine Arts Show Debrief <br />Entry Form suggested revisions: <br />➢ Sizing should be 8 1/2 x 11" — this would allow for easier printing from website <br />➢ Address items on the entry that are unclear <br />➢ Create a Frequently Asked Questions (FAQ) to accompany the entry form <br />➢ Media should be noted for each entry <br />➢ Picture of each art piece being entered (either by the artist or upon receiving artwork for show) <br />— this will be good for history of show <br />➢ Make sure the form clearly states that everyone is welcome and it is not a juried entry <br />➢ Student entry information — this should be a separate form with different information, <br />opportunity to meet with judge <br />➢ Additional information about artwork that is for sale <br />➢ Potential informational meeting regarding art show details 30+ days in advance of artwork <br />acceptance <br />Artwork acceptance: <br />➢ Schedule two days for accepting artwork (not three); Wednesday, 12-5pm; Thursday 2:00- <br />7:00pm <br />➢ Two people are needed for these shifts <br />➢ Lobby is a good location, allows for easier acceptance of payments <br />➢ Staff should ensure that all accepted artwork has proper framing and hanging (have extra <br />hanging supplies on hand for artists to use if needed). <br />➢ 2 tags for each piece of artwork — use a spreadsheet to log -in each entry and generate the tags <br />(might be able to accomplish this with an electronic form). One tag on front and one on back. <br />➢ Generate a receipt for artwork entry — artist will use this form to claim the artwork at the end of <br />the show. In the past the receipt had information about the Artist Reception. Could also use <br />the payment receipt to reclaim artwork. <br />Artwork display: <br />➢ Panels and hangers <br />➢ Add some sort of indicator if the artwork is for sale and develop a process for connecting artist <br />with purchaser <br />Art Reception: <br />➢ Keep the food simple <br />➢ Pianist in center of the room was great <br />➢ Introduce judge and ask to speak about award winners <br />➢ 90 minutes is plenty of time for the reception (6:30-8pm) <br />Awards: <br />➢ Judge — Comment card on award winners so that others can see what set them apart <br />➢ Any constructive feedback for entries <br />➢ More categories (ask judge) <br />➢ Two cash awards and three honorable mentions for each category <br />➢ Personalized ribbons with TAC logo, but no year <br />➢ Have w-9 forms ready at show for award winners — complete before artist can pick up artwork <br />➢ Victory tour for award winners — showcase on TCC Art Walls, Westfield Mall and other locations <br />