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its f T it <br />Public Works Department - Henry Hash, Director <br />INFORMATIONAL MEMORANDUM <br />TO: Transportation and Infrastructure Committee <br />FROM: Henry Hash, Public Works Director Ad - <br />BY: Scott Bates, Traffic Engineering Coordinator <br />CC: Mayor Ekberg <br />DATE: November 9, 2018 <br />SUBJECT: 2017 Overlay and Repair Program <br />Project No. 91710401, Contract No. 17-141 <br />Project Completion and Acceptance <br />Allan Ekberg, Mayor <br />ISSUE <br />Accept the construction contract with ICON Materials as complete and authorize release of performance <br />bond. <br />BACKGROUND <br />The Notice to Proceed for Contract No. 17-141 with ICON Materials, Inc. of Pacific, Washington was <br />issued on August 14, 2017 for the 2017 Overlay and Repair Project. This overlay project provided hot <br />mix asphalt paving at five locations throughout the City and a portion of the parking lot at Fort Dent <br />Park. The street improvements included: pavement grinding; asphalt paving; removing and replacing <br />concrete curbs; gutters; sidewalks and ADA ramps; adjusting surface utilities to grade; and installing <br />roadway channelization. <br />ANALYSIS <br />Construction was physically completed on October 27, 2017. The budget for the 2017 Overlay & <br />Repair construction was $692,413.05 for Schedule "A" and "B" (Fort Dent). This included a 5% <br />contingency, which was not utilized. No change orders were executed. A performance bond is being <br />held for the retainage. In late 2017, after the paving weather window closed, it became apparent <br />cosmetic pavement warranty work was needed at Fort Dent and this work was recently completed in <br />2018. <br />Construction Contract Amount <br />Under -runs <br />Total Amount Paid <br />$659,441.00 <br />(96,278.62) <br />$ 563,162.38 <br />RECOMMENDATION <br />Council is being asked to formally accept and authorize the release of the performance bond, subject to <br />standard claim and lien release procedures, for the 2017 Overlay and Repair Project with ICON <br />Materials, in the final amount of $563,162.38 and consider this item on the Consent Agenda at the <br />November 19, 2018 Regular Meeting. <br />ATTACHMENTS <br />Notice of Completion Contract No. 17-141 <br />W:1PW Eng1PROJECTSA- RW & RS ProjectsVAnnual Overlay & Repair Programs12017 Overlay & Repair Program(9170401)1Construction\Contractor\Close Out to TC1Docs to TIClinto memo 2017 Overlay Closeout gl.docx <br />1 <br />