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FIN 2018-11-20 Item 2A - Agreement - 2019 Broker Services with RL Evans
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FIN 2018-11-20 Item 2A - Agreement - 2019 Broker Services with RL Evans
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1/14/2021 12:12:53 PM
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11/15/2018 10:25:19 AM
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Council Committees
Committees Date (mm/dd/yy)
11/20/18
Committee Name
Finance 2017-2020
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Agenda Packet
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City of Tukwila <br />Allan Ekberg, Mayor <br />INFORMATIONAL MEMORANDUM <br />TO: Finance Committee <br />FROM; Rachel Bianchi, Deputy City Administrator <br />BY: Erika Eddins, Human Resources Analyst <br />CC: Mayor Ekberg <br />DATE: November 14, 2018 <br />SUBJECT: Healthcare Broker Services Contract for R.L. Evans, Broker of Record <br />ISSUE <br />Execute a contract with R.L. Evans in the amount of $52,750 for healthcare brokerage services <br />regarding the active employee and LEOFF 1 retiree health plans in 2019. <br />BACKGROUND <br />The City of Tukwila's self -funded health insurance program was started in 1990. R.L. Evans <br />has been the City's broker since that time, helping the City to understand and manage the costs <br />of both the retiree and active employee health insurance plans. R.L. Evans also assist the City <br />in negotiating competitive prices on Life, Long-term Disability, and Stop -Loss Insurance and <br />providing customer service with complex plan administration and compliance. <br />DISCUSSION <br />The past four contracts with the broker have offered one-year terms with an annual $1,250 <br />increase. The proposal provided for this renewal offers two options, a one-year agreement at <br />$52,750 (an increase of $1,500); or a three-year agreement with a $250 a year discount as <br />follows: annual fee of $52,500 in 2019, $53,750 in 2020, and $55,000 in 2021. <br />The small increase for the one-year term reflects a service change from the broker for taking on <br />a new partnership with a third -party benefit provider. That relationship allows for the broker to <br />pass on potential insurance discounts to the City, as well as increased customer service to us in <br />plan administration and compliance. With the transition occurring in the Human Resources <br />department and time needed to evaluate the service provided by the broker, renewing the <br />contract at the one-year proposal allows for future flexibility. <br />FINANCIAL IMPACT <br />A one-year guarantee for 2019 provides for a $1,500 increase over the 2018 fee for an overall <br />contract expense of $52,750. It is expected that any fees and commissions collected in 2018 will <br />offset against the fees that occur in 2019. The contract expense is within 2019 budgeted <br />amounts. <br />RECOMMENDATION <br />The Committee is being asked to approve a one-year contract with R.L. Evans for Healthcare <br />Broker Services and forward this item to the subsequent December 3, 2018 Regular meeting <br />Consent agenda. <br />ATTACHMENTS <br />R.L. Evans Contract with Exhibits A and B: Scope of Services and Method of Payment <br />1 <br />
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