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TO: <br />FROM: <br />BY: <br />City of Tukwila <br />INFORMATIONAL MEMORANDUM <br />Finance Committee <br />Peggy McCarthy, Finance Director <br />Vicky Carlsen, Deputy Finance Director <br />CC: Mayor Ekberg <br />DATE: November 14, 2018 <br />SUBJECT: 2018 Budget Amendments <br />ISSUE <br />Approve the 2018 budget amendments. <br />Allan Ekberg, Mayor <br />BACKGROUND <br />While amending the budget is only required when a fund, in total, is in danger of exceeding budget, it is a <br />best practice to adjust the budget to keep departments in the general fund from exceeding budget as <br />authorized through the biennial budget process. It is also a best practice to adjust budgets in other funds <br />to reflect changes in financial plans that occur throughout the fiscal year. <br />Many of the proposed budget amendments have been reviewed and approved by the Committee and/or <br />Council process as noted below in the discussion and in the Exhibit A. Budget amendments are being <br />proposed for the following reasons: <br />• Add budget for revenue -backed expenditures such as grants and reimbursable services. <br />• Adjust budget for carryover - initiative budgeted in one year but expended in the next year <br />(timekeeping/staffing solution). <br />• Adjust budget for new initiatives (SWAT vehicles via Fleet fund). <br />• Adjustments specific to the Public Safety Plan. <br />• Several administrative adjustments including debt service and true up of beginning fund balances. <br />The proposed amendments have been categorized into the following four groups: <br />No <br />Category Name <br />Category Description <br />1. <br />Existing Service <br />Levels & Plans <br />Adjust budget to reflect changes needed to maintain existing service levels <br />and plans including departmental under and over expenditures. <br />2. <br />Revenue Backed <br />Increase both expenditure and revenue budget for new programs or services <br />that have a dedicated funding source. <br />3. <br />Initiatives/Carry <br />Forward <br />Budget for new programs, enhanced service levels or system improvements. <br />4. <br />Public Safety Plan <br />Amendments specific to the Public Safety Plan. <br />The budget amendments are discussed below and are also listed in Exhibit A titled, "2018 Year End Budget <br />Amendment Detail." <br />11 <br />