SpecialMtg 2018-12-10 Item 2F - Public Safety Plan - Fire Stations Contract Amendment #2 with Weinstein Architects and Urban Designers for $383,462

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TO: FROM: CC: DATE: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Public Safety Committee Rachel Bianchi, Deputy City Administrator Mayor Ekberg November 28, 2018 SUBJECT: Architect's Amendment # 2 to Contract #17-068 for Fire Stations #51 & #52 ISSUE The City issued the architect's and engineering (A&E) contract with Weinstein Architects and Urban Designers (WAU) for the design of three fire stations in April of 2017. At that time, the contract was based on the City's original 2016 estimates for the three fire stations. The contract was amended July 2018 to reflect the updated construction costs, as well as the deletion of the new Fire Station 54. However, at that time the additional costs to stations 51 and 52 resulting from removing Fire Station 54 (approximately 5% per station) were inadvertently left out, resulting in the need to update WAU's contract to reflect the firm's actual fees, which are tied to the construction costs. In addition, there are some additional fees previously discussed with Council for making Fire Station 52 a drive -through station and retaining various alternates associated with each station. The Council is being asked to approve a contract amendment with WAU for the increase in the amount of $383,462 in order to compensate the A&E team according to the Washington's State's A&E Fee Guidelines for their services, as well as some additional services required to carry out the project designs. This increase is within the existing budget for Fire Stations 51 and 52. BACKGROUND In November of 2016, the voters in Tukwila approved the City's Public Safety Bond as a part of the overall Public Safety Plan. Included in the bond is funding for building three fire stations to reduce the risk of earthquake damage and provide equitable and improved response times. By early summer of 2018, the design team completed the programming, site analysis and estimating for the three stations. Last July, the Council directed the team to remove Fire Station 54 from the Public Safety Plan. The Schematic Design, Design Development and most of Construction Documents phases of station 51 has been completed. The Schematic Design phase of station 52 is well underway. For station 51, the GCCM is planning to bid the subcontractor packages starting in January, and the start of construction is scheduled to begin in late March. For station 52, the early site work is scheduled to start in summer of 2019, and the building construction will follow in the late fall/early winter. The total original contract amount was proportionally based on the construction costs (including tax and pre -construction costs) which was approximately $15.36M for three stations. The updated construction cost estimate for station 51 & 52 is approximately $ 20.1 M. This estimate includes the additional costs to accommodate the drive -through design for station 52, as well as all the alternates approved by the council. The previous contract amendment did not include the necessary fee increase to reflect the higher construction budget and must be amended to align with the Washington State's A&E Fee Guidelines. 15