Planning Commission Bylaws (October 2017)

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Quasi-judicial public hearings determine the legal rights, duties or privileges of specific parties, decided in a contested case proceeding by non judicial decision -makers such as planning commissions, city councils and hearing examiners. The decisions made as a result of such hearings must be based on and supported by the record developed at the hearing. Therefore these types of hearings are subject to stricter procedural requirements than legislative hearings. The purpose of legislative public hearings is to obtain public input on matters of policy. They do not involve the legal rights of specific, private parties in a contested setting but rather affect a wider range of citizens or perhaps the entire City. If challenged, the decision reached at a legislative public hearing is only reviewed to determine if it is constitutional or violates state law. All meetings of the Planning Commission shall be governed by these by-laws. Where the by- laws do not state otherwise, the parliamentary rules and procedures contained in the current edition of Roberts Rules of Order shall apply. A. Schedule The Commission shall hold regular meetings according to the following schedule: The fourth Thursday of each month January through October and the second Thursday in November and December. The meetings shall begin at 6:30 p.m. unless modified. Should a regular meeting day be a legal holiday, the scheduled meeting shall be postponed to the succeeding Thursday, unless a majority of the Commission votes to select another day or to cancel the meeting. Any Commission meeting may be canceled by a majority vote or consensus of the Commission. The Chair or Vice -Chair may instruct the Secretary to cancel a meeting for lack of agenda items or lack of a quorum. B. Special Meetings Special meetings may be held by the Commission subject to notice requirements prescribed by State law. Special meetings may be called by the Chair in conjunction with the Secretary, the City Council, or the Mayor, or by the written request of any three (3) Commissioners by written notice emailed or delivered to each member of the Commission at least 24 hours before the time specified for the proposed meeting. Special meeting called shall state the subject(s) to be considered and no subject other than those specified in the notice shall be considered. No special meetings shall be scheduled between November 15th and the end of the year. The agenda for a special meeting need not conform to the Order of Business in Section C of this Article. C. Order of Business The order of business for each regular meeting of the Commission shall be as follows: 1 Call to Order 2. Roll Call 3. Amendment of Agenda if Necessary 4. Approval of Minutes Page 6 of 12