FIN 2019-11-25 Item 2A - Contract - Environmental Systems Research Institute (ESRI) for GIS Services

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TO: FROM: BY: CC: DATE: SUBJECT ISSUE Ci!Z of Tukwila Allan Ekberg, Mayor Finance & Safety Committee Joseph Todd (TIS) Roman Linsao (TIS), Tami Eberle-Harris(TIS) Mayor Ekberg November 25, 2019 ESRI Enterprise License Agreement (ELA) for GIS ESRI Enterprise License agreement expiring on 01/15/2020. BACKGROUND The Council approved the purchase of a two-year Enterprise License with ESRI at the end of 2017. The contract was valid from Jan 2018 — Jan 2020. The City of Tukwila has realized substantial growth in areas of GIS during the past two years. This proposal details the advantages of continuing the relationships and licensing for an additional two-year period. DISCUSSION By utilizing the ELA, we were able to expand GIS capabilities with limited staff resources by providing access to ArcGIS online to more staff members around the City, enabling self- service and productivity in several areas. GIS has been tightly integrated with Lucity Asset management and users are realizing the benefits of utilizing GIS in the field. ArcGIS Collector and web maps were rolled out for gathering GIS data in the field for Public Works (bus stops, signs and various other assets), dashboards were created for analyzing Code Compliance and Permitting, the use of Tukwila iMap was expanded, and we are currently developing a process for private GIS assets to be managed directly by Public Works staff. Planning and Development staff members report that the use of ArcGIS online has been integral to the Tukwila International Boulevard project, making it easy to collaborate with teams both within and outside of the City without having to print a single item. Some of the tools that have been extremely helpful are walkshed, demographic, and drive -time analyses. ArcGIS online has also made it easier to navigate files, ensuring that maps/data are centralized and easy to find, and has been helpful for providing maps/graphics to applicants, providing rough idea of feasibility of a site, potential building envelopes, etc. to help guide their projects. This is just one example of how having the ESRI Enterprise License Agreement has enhanced productivity and directly supported residents of Tukwila. Providing the Enterprise License Agreement is continued, additional opportunities will be realized. Expansion of the internal asset data collection efforts by Public Works and Parks staff will be possible. Staff will have access to tools to create and develop more dashboards to provide management with key metrics and reporting across multiple areas.