FIN 2019-12-09 Item 2A - Grant Agreement - 2020-2021 WA State Office of Public Defense Grant

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City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: FINANCE COMMITTEE CC: Mayor Ekberg David Cline, City Administrator FROM: Cheryl Thompson, Executive Assistant DATE: November 25, 2019 SUBJECT: Office of Public Defense 2020-2021 Grant Agreement ISSUE The Washington State Office of Public Defense (WSOPD) has awarded the City of Tukwila grant funds in the amount of $80,000 for the Public Defense Program: $40,000 for 2020 and $40,000 for 2021. Council needs to approve execution of the grant agreement since the award exceeds the $40,000 threshold. BACKGROUND The City of Tukwila has applied for and received grant awards from the Washington State Office of Public Defense since 2013. The grant awards for 2013 — 2017 were for one year and ranged from $22,000 - $25,600. Effective 2018 WSOPD transitioned to a two-year grant application and award process and the City received an award for $74,000: $37,000 each year for 2018 and 2019. Additionally, in early 2019 the Office of Public Defense issued an amended agreement awarding the City of Tukwila an additional $11,000 for 2019. DISCUSSION On November 22, 2019 the City received notification that WSOPD has awarded the City $80,000 in grant funds for 2020-2021: $40,000 for each year. WSOPD has stipulated that the grant funds be used for to provide investigator services, interpreter services and social work assistance to the Public Defense Program. The attached Grant Agreement must be signed and returned to WSOPD by December 30, 2019 to accept the award and receive the funds. The City agrees to utilize the grant funds as stipulated by WSOPD and to submit three written reports to WSOPD as outlined in the agreement. Past grant awards from WSOPD have allowed the City to translate our public defense forms into six different languages: Spanish, Somali, Russian, Vietnamese, Hindi and Khmer; to provide interpreter resources to public defense attorneys for attorney -client appointments; to contract with a private investigator for public defense cases; to contract with a social services case manager to assist public defense clients in obtaining social service; to purchase portable work stations to provide confidential meeting space for public defense attorneys to talk with their clients during court sessions and to reimburse public defense attorneys for training costs for participating in trainings approved by WSOPD. These grant funds will allow the City to continue providing these services in 2020-2021. RECOMMENDATION The Council is being asked to send this item to the consent agenda at the December 9, Special Meeting. ATTACHMENTS 2020-2021 Grant Agreement