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INFORMATIONAL MEMO <br />Page 3 <br />opinion is not binding on the City, this opinion provides helpful guidance and would be <br />considered persuasive authority should a court ever examine this issue. <br />DISCUSSION <br />Staff would like Council concurrence for approving lodging tax funding request in 2017 and <br />beyond, as outlined below. This proposed process is consistent with adopted City Council <br />process for legislative items, RCW 67.18, and the AG's Office Informal Opinion. <br />1. Applications to use lodging tax funds are made directly to the LTAC, via its designated <br />staff member in the Mayor's Office. The City accepts applications on a rolling basis in <br />order to respond to proposed activities and events, which might arise during the year. <br />2. The LTAC reviews the applications for use of lodging tax funds at an open public <br />meeting or at several opening meeting, if the LTAC wants additional time to consider an <br />application. If LTAC recommends to the City Council that the application be approved it <br />must recommend a specific dollar amount. Should LTAC recommend an application not <br />be approved it will cease moving forward. <br />3. The application and LTAC's approval recommendation is then forwarded to Finance and <br />Safety for its review. <br />4. Finance and Safety reviews and then forwards its recommendation to the full City <br />Council. <br />5. The full Council reviews and then takes final action on the funding request. If the <br />Council concurs with LTAC's recommended amount, no further Council action on the <br />application is required. <br />6. If the Council desires to modify the amount to be provided to a specific requestor, the <br />City Council must provide 45-days' notice to the LTAC before taking final action. During <br />this 45-day period, the LTAC will meet and consider the City Council's modification and <br />either provide a comment letter to the City Council or choose not to comment. After the <br />45-day period had concluded, the City Council could take final action, after considering <br />the LTAC's comment letter. <br />7. The City enters into a service or sponsorship agreement with the requestor. If the <br />amount of the agreement is over $40,000 it would require review by the City Council, <br />following the City Council's adopted process for review of agreements. <br />RECOMMENDATION <br />Forward to the October 10, 2016 Committee of the Whole meeting for briefing and discussion. <br />Staff will bring a motion forward to the October 17, 2016 Regular Council meeting adopting a <br />process for approval of lodging tax applications. <br />ATTACHMENTS <br />2016 Lodging Tax Fund Application. <br />DCouncil Agenda Items\tWayors Office\LTAC Businesses\fvlemo 1, Process for lodging Tax Funds.docx <br />63 <br />