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Allan Ekber ; Mayor <br />Pour ekc Hctor <br />INFORMATIONAL MEMORANDUM <br />TO: Transportation and Infrastructure Committee <br />FROM: Had Ponnekanti, Interim Public Works Director <br />BY: Cyndy Knighton, Senior Program Manager <br />CC: Mayor Ekberg <br />DATE: September 18, 2020 <br />SUBJECT: Development Review Support <br />Project No. 12001302, Contract 20-060 <br />Amendment No. 1 <br />ISSUE <br />Approval of an amendment to consultant agreement No. 20-060 with Cooper Zietz Engineers, <br />dba Akana, for ongoing review and approval of development permits in Public <br />Works/Department of Community Development. <br />BACKGROUND <br />The Public Works Development section currently only has one development review engineer <br />after a recent retirement of a long-time employee at the end of 2019. In the past, up to three <br />development review engineers have been employed full time. Akana was retained to assist with <br />development review earlier this year with a contract of up to $39,000. Review work was paid on <br />a "time and material" basis as individual permits were assigned to the consultant staff for review. <br />Approximately half of the original contract has been expended to date. <br />DISCUSSION <br />Public Works is experiencing staffing shortages for review and inspections and requires outside <br />assistance to complete the work associated with new and re -development activities. Prologis is <br />currently a very large development that is beginning to submit for development permits through <br />both Public Works and Community Development. To pay for the permit and inspection fees, <br />Prologis has established an account with Tukwila for $55,000, which will be drawn down by the <br />City as needed. This supplemental agreement with Akana is necessary to provide additional <br />engineering review support that is anticipated to be assigned, including work on Prologis <br />permits. <br />FINANCIAL IMPACT <br />The attached supplemental agreement is for a maximum of $100,000, an increase of $61,000 <br />from the original contract. Prologis-associated work will be charged against the $55,000 balance <br />account and the remaining $45,000 will come from other development permit fees. All costs are <br />pass -through expenses covered by permit fees and will not impact the General Fund. As the <br />contract is now over $40,000, Council approval is needed. <br />RECOMMENDATION <br />Council is being asked to approve Supplement No. 1 for $60,000 to Contract 20-060 with Akana <br />and to consider this item at the October 5, 2020 Regular Meeting Consent Agenda. <br />Attachments: Akana Supplement No. 1 <br />https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2020 agenda items/tic 09-21-2020/05. <br />akana consultant amendment/info memo - dev review sup ag #1 akana 9-18-20.docx 115 <br />