CSS 2020-11-23 Item 1B - Update - Fire Department Third Party Analysis

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INFORMATIONAL MEMO Page 2 Dov Chelst, Ph. D. o Dov leads the auantitative portions of this oroiect. He has a PhD in mathematics from Rutgers and a BA in Mathematics and Physics from Yeshiva University. He has managed over 140 data analysis projects for city and county agencies. Xianfeng Li, Ph.D. o Li works with Dov on the data modeling and analysis. He earned his PhD and Masters in Polymer Science within the Institute of Chemistry from the Chinese Academy of Sciences in Beijing and a Bachelor's in Chemistry at Jilin University in Changchun. Mike lacona, M.P.A o Mike is CPSM's Senior Manager of Fire and EMS and leads the qualitative aspects of our relationship. He has 38 years of experience in the fire service with the last 17 years as a Fire Chief. He earned his MPA and did his undergraduate work in Urban Planning at Florida Atlantic University. DISCUSSION Elements of the partnership will be categorized into three areas: Administrative, Qualitative, and Quantitative. Updates are provided below for each and a project timeline will be updated to track progress. Administrative: • The agreement has been dated as September 8th, 2020 and was fully executed September 11th, 2020. • The execution of the agreement triggered the first of three invoices, this one in the amount of $15,999. Tukwila received the invoice on September 16th and terms are "due upon receipt'. The next payment will be invoiced "when the draft report is submitted" by CPSM. Qualitative: • CPSM's Mike lacona conducted 16 of 20 virtual interviews during the week of September 14th. Only four interviews remain and should be completed the week of September 21 St. All 20 virtual interviews were completed by September 25th. o A list of interviewees is provided as attachment "CPSM Interview Schedule" • Documents and memos relevant to the agreement's Scope of Services are being uploaded to CPSM's secure folders and will be reviewed and considered by the Consultant. Quantitative: • Call -Related Data: Administration and Legal have approved a dataset to be compiled from Valley Communications and FireRMS and uploaded to CPSM's secure folders. We expect Tukwila TIS to complete the first data upload of this kind the week of September 21St. See Project Activity Timeline below for a current accounting of project accomplishments. • Hours -Usage Data: This set is comprised of payroll -related data that will be analyzed by CPSM's quantitative team to satisfy several requests outlined within the Scope of Services. Tukwila City Attorneys, Human Resources, and other Staff are working to define the content of the dataset to comply with policy/legal constraints. Project Activity Timeline: • July 30th: Consultant Selection Committee received and reviewed proposals • August 4th — 15th: Selection Committee interviewed and scored consultants, ultimately selecting CPSM • August 18th: Scope of agreement agreed upon • August 28th CPSM/Tukwila Kick -Off Meeting held prior to contract signing to expedite the partnership with the hopes of delivering materials prior to end of year https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Fire/InfoMemo - Council Update 11-23.docx 4