Planning 2021-01-28 Item 2 - Adoption of 12/10/20 Minutes

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PC Public Meeting 12/10/20 Page 4 started and stopped (due to COVID), and as a result it affected the schedule. She said she appreciated everyone's time and commitment. In terms of efficiencies, she said there is always room for improvements, and staff is open for suggestions. She said some of the key takeaways from staff's standpoint are, time is critical and if the meetings are running long and some of the comments are being repeated that it may be because of the virtual format. The PC are given the opportunity to ask questions after every step, and maybe they should reconsider how that is done. Staff is open regarding how to streamline the process and be more efficient. She said last year the year was kicked off with training with the City Attorney, and staff provided everyone a binder of the training materials. There was discussion regarding open meeting act, difference between quasi-judicial and legislative items etc. The PC were informed that for quasi-judicial matters Commissioners are not supposed to talk to each other outside the public hearing, or to the applicant. Those limitations do not exist for legislative matters for which the PC are making a recommendation to the City Council. She also asked the PC to please let staff know if they feel the sample motions that staff provides should be revised, or other ways staff can assist them make the meetings more efficient. She also asked if staff needs to include more training. Commissioner Watters made some final remarks as the outgoing Chair for the year. She said there was so much that went on this year. She said hopefully this will be their one and only crash course in virtual Planning Commission business, and pandemic conduct. She thanked everyone for the grace, patience, creativity, and fortitude through all of it, and said they got a lot done despite everything. They heard a lot of public comments, tackled a lot of tricky issues, and looked at packet material on the computer. She said she really appreciated everyone's willingness to be flexible, the consideration, and how much they got done was a big accomplishment this year. She said she was glad that even though things were tough that they were able to make a lot of important decisions for the City, and think critically about strategies, and everyone brought their perspective, she always appreciated learning from all of them. She said with the virtual setup and with all the help that staff gave them she hopes everyone was able to feel heard, and the process worked for them. And that they are getting better at it. She wished everyone a happy holiday, and to be safe. She closed by welcoming Commissioner Strander as the 2021 Chair. Adjourned 7:45 p.m. Submitted by: Wynetta Bivens Planning Commission Secretary Phone: 206-433-1800 • Email: MayorTukwilaWA.gov • Website: TukwilaWA.gov