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2. Documentation of any actions undertaken to assure equal employment <br />opportunities to all persons regardless of race, color, national origin, sex or <br />handicap. <br />D. Records Regarding Remedy of Past Discrimination <br />The Agency shall maintain documentation of the affirmative action measures the <br />Agency has taken to overcome prior discrimination if a court or Housing and <br />Urban Development (HUD) has found that the Agency has previously <br />discriminated against persons on the grounds of race, color, national origin or sex <br />in administering a program or activity funded in whole or in part with CDBG <br />funds pursuant to 24 CFR Part 121. <br />E. Additional Records <br />The Agency shall maintain separate files for each program exhibit including: <br />1. Notice of Grant Award; <br />2. Motions, resolutions or minutes documenting Board or Council actions; <br />3. Correspondence regarding budget revision requests; <br />4. Copies of all invoices and reports submitted to the County; <br />5. Bills for payment; <br />6. Copies of approved invoices and warrants; and <br />7. Records documenting that costs reimbursed with finding provided <br />under this Exhibit are allowable in accordance with the applicable <br />OMB Circular. Such records include, but are not limited to the <br />following. <br />a. Personnel costs payroll time sheets for actual salary and fringe <br />benefit costs; time sheets shall signed by a supervisor and, if <br />less than frill time, annotated to document percent of time <br />charged against this Exhibit. <br />b. Staff travel documentation of mileage charges for private auto. <br />C. Copy machine use, postage, telephone use, and office supplies <br />when these costs are shared with other programs and no invoice <br />is available, log sheets or annotated invoices. <br />8. Documentation of the solicitation process used to select vendors and <br />subcontractors along with original purchase orders and subcontracts. <br />III. ADDITIONAL REOUIREMENTS— NONDISCRIMINATION AND EOUAL <br />EMPLOYMENT OPPORTUNITY <br />lnterlocal Agreement for Minor Nome Repair <br />Page 10 of 15 <br />