Planning 2022-12-08 ITEM 8 - PLANNING COMMISSION BYLAWS - STAFF REPORT

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City of Tuk ila Allan Ekberg, Mayor Department of Community Development - Nora Gierloff, A1CP, Director STAFF REPORT TO THE PLANNING COMMISSION Prepared November 28, 2022 REQUEST: Consider amendments to the Tukwila Planning Commission Rules of Procedure (Bylaws) to bring them into alignment with two recent events pertaining to new training requirements for Tukwila Boards and Commissions and revisions to Tukwila City Council Rules and Procedures to reflect the feasibility of conducting remote meetings. Additional changes are also recommended to clarify the Commission's role and relationships, protocols, and actions. Amendment Process: Per Article IX of the current adopted Bylaws, amendment of the Rules of Procedure requires a two thirds vote of the members present at any meeting, provided notice of such proposed changes has been transmitted to the Commission not less than five (5) days prior to the meeting. STAFF: Nora Gierloff, AICP, DCD Director Nancy Eklund, AICP, Long Range Planning Manager ATTACHMENTS: A. Proposed Draft Amendments to the Rules of Procedure — marked up copy B. Proposed Draft Amendments to the Rules of Procedure — clean copy C. Rules of Procedure for Planning Commission and Board of Architectural Review, last updated 2017 (Original) BACKGROUND Effective in 2022, the City added an additional training requirement for all advisory body members: Equity Policy Training. This training requirement aligns with other requirements for training (Open Public Meetings Act, Public Records Act, and Ethics) in that it is required within 90 days of appointment and within 90 days of reappointment or every four years, whichever comes first. Equity Policy training was provided to all Boards, Commissions, and Committees in 2021, therefore only new appointees or those reappointed need to complete the training for 2022 and going forward. In reviewing the Planning Commission's Bylaws to include this update, staff identified several other areas where the language could be improved to be more accurate about the Commission's role, more streamlined by not including extraneous examples of process and procedures or made clearer by including explanatory descriptions or definitions. Explanations for substantive proposed amendments are listed in the comment bubbles to the right of the revisions in the draft version of the bylaws (Attachment A). Attachment B provides a clean version of the proposed amendments, and Attachment C provides the existing 2017 Bylaws. Tukwila City Hall • 6200 5outhcenter Boulevard • Tukwila, WA 98188 • 206-4,.-1800 Website.: TukwilaWA.gov 11