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City of Tukwila <br />Thomas McLeod, Mayor <br />INFORMATIONAL MEMORANDUM <br />TO: Planning and Community Development Committee <br />FROM: Nora Gierloff, DCD Director <br />BY: Lee Sipe, Acting Building Official <br />CC: Mayor Thomas McLeod <br />DATE: June 4, 2024 <br />SUBJECT: Permit Review Contract Amendments <br />ISSUE <br />Two contracts for permit review by consultants are nearing their maximum amount and need to <br />be increased in order to prevent building permit issuance delays. <br />BACKGROUND <br />The Building Division uses private consultants to assist with review of development permits. <br />BHC Consulting LLC provides plan review and inspections for larger projects or when the <br />workload is too high for City staff to maintain response timelines. Reid Middleton provides <br />structural review in a more cost-effective manner than the City hiring an in-house engineer. <br />DISCUSSION <br />During the budget process staff estimates the cost needed for these permit services over the <br />next two years and contracts for that dollar amount. We are experiencing higher permit <br />volumes/values than anticipated and so need to increase the contracts in line with the City's <br />needs. BHC is willing to extend their contract through 2025 at the current rates. Reid Middleton <br />has not developed their 2025 fee schedule, so that will need to be addressed separately before <br />the end of 2024. <br />FINANCIAL IMPACT <br />Staff is proposing to amend the "not to exceed" amount for the two contracts from $150,000 to <br />$300,000 each. Only the amount needed to keep up with review of future permit submittals will <br />be spent. The funds for these services come from the permit fees paid by applicants for plan <br />review and inspections and do not impact the general fund. <br />RECOMMENDATION <br />The Council is being asked to approve these contract amendments and forward these items to <br />the Consent Agenda at the June 17, 2024, Regular Meeting. <br />ATTACHMENTS <br />A. Amendment to contract 23-002 with BHC Consulting <br />B. Amendment to contract 23-003 with Reid Middleton <br />55 <br />