CSS 2024-07-08 Item 1A - Contract Amendment #1 - Additional Accurint Virtual Crime Center Modules with LexisNexis Risk Solutions

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City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Eric Dreyer, Chief of Police BY: Todd Rossi, Investigations Commander CC: Mayor McLeod DATE: June 19, 2024 SUBJECT: Accurint Virtual Crime Center ISSUE In 2019, the Police Department contracted with LexisNexis Risk Solutions for the use of their Accurint Virtual Crime Center (VCC) product suite. Since 2019, the subscription has been renewed on an annual basis with the total annual costs split into monthly payments. The Police Department would like to subscribe to additional modules available within the VCC increasing the total annual subscription cost from $16,336.40 to $20,400. Per the proposed contract, the annual subscription cost will increase 4% per year after the initial 12-month term. BACKGROUND In 2016, the Police Department contracted with Spillman Technologies to replace Justice, the aging records management system (RMS) that had been in use for more than 20 years. Modules of the Spillman RMS included software developed by BAIR Analytics. BAIR Analytics was purchased by LexisNexis Risk Solutions, and Spillman Technologies was purchased by Motorola Solutions. Eventually the modules developed by BAIR Analytics were removed from the Spillman RMS. To maintain the capabilities offered by the module and additional analytic capabilities, the PD subscribed to the LexisNexis VCC offering in 2019. Due to the continued and increasing demand of electronic device analytic capabilities during investigations, solutions to meet the demand were sought. One of the solutions found, TraX and Virtual Pen Register, is offered by LexisNexis Risk Solutions as a module to their VCC. A second option evaluated, offered by PENLiNK, provides capabilities similar to TraX and Virtual Pen Register, however the annual cost is substantially more ($18,7701 for the 1st year and $14,275.43 for following years) TraX and Virtual Pen Register technology can quickly find and track cell phones and other mobile devices in real time. This is used during investigations when a judge has approved a search warrant for specific information. This tracking is crucial for locating suspects and their devices involved in serious crimes. TraX and Virtual Pen Register will provide the Police Department with vital investigative tools which will aid in the investigation and prosecution of the most serious crimes. FINANCIAL IMPACT The current contract signed in 2019 with LexisNexis Risk Solutions for the Accurint VCC product suite was in the base amount of $12,800 annually, with a 5% annual increase, leading to the current annual cost of $16,336.40 inclusive of fees. The addition of TraX and Virtual Pen register is $4,063.60, increasing the annual cost of VCC to $20,400 with a 4% annual increase after the initial 12-month term. Assuming this request is approved, and the Police Department continues to renew the contract with LexisNexis Risk Solutions over the next 5 years, the total cost to City will be $110,492.99 vs. the current anticipated expenditure of $90,268.93. The City Attorney's office has reviewed and approved this contract amendment.