12-114 - eCityGov Alliance - Interlocal Joint Purchasing Agreement for Permit Tracking System

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12 -114 Council Approval 9/4/12 INTERLOCAL JOINT PURCHASING AGREEMENT This agreement is made this day of A" k r�2012, between eCityGov Alliance (the "Alliance an interlocal government agency, and the City of Tukwila (the "City a municipal corporation organized under the laws of the State of Washington. WHEREAS, the Alliance issued a Request for Proposal #09 -003 (the "RFP to assist Alliance members and subscribers in identifying qualified vendors that can offer permitting software solution for the City of Tukwila; and WHEREAS, the Alliance coordinated the Regional Permit System RFP to improve service to constituents by making services and information available online, to reduce member cost for providing these services, and to enhance service delivery; and WHEREAS, the RFP requires the vendors to guarantee discounts to future subscribers who enter into interlocal joint purchasing agreements with the Alliance per sections 4.2 and 23.1; and WHEREAS, the City desires to take advantage of the proposals submitted under the RFP as a future subscriber; and WHEREAS, the parties enter into this Agreement pursuant to Chapter 39.34 RCW; NOW THEREFORE, it is agreed as follows: 1. Purpose. The purpose of this Agreement is to allow the City to share in the price proposals submitted to the Alliance per RFP #09 -003 and incorporated by this reference. Such proposals guaranteed extension to future subscribers. 2. Financinu. No special budget or funds are anticipated or created. Additionally, there shall be no acquisition, holding, or disposal of real or personal property other than as specifically provided within the terms of this Agreement. 3. Administration. No separate legal entity is created to administer this Agreement. This Agreement shall be administered by the Brenda Holt, Permit Coordinator for the City of Tukwila. 4. The Citv's Responsibilities. The City of Tukwila shall evaluate on its own (and based on its own needs) proposals received in response to the Alliance's RFP and shall, if, in its sole judgment, it deems a proposal acceptable, enter into its own contract with the vendor(s). 5. The Alliance's Responsibilities. The Alliance shall extend the proposals received pursuant to the RFP to the City. The Alliance accepts no responsibility or liability for the performance of any vendor used by the City of Tukwila as a result of this Agreement. The Alliance and the other participating cities do not accept any I5� U La, DY��