12-142 - Valley Cities - MOU Joint Funding for Alive and Free Program

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Joint Funding MOU Page 2 of 7 funding. In the event that a claim or lawsuit is initiated by the Agency against any City for withholding payment, the City requesting the withholding of payment shall be responsible for settling or defending the claim or lawsuit. In addition, in the event of any settlement of or judgment on the claim or lawsuit, the City requesting that payment be withheld shall be fully responsible for the payment of such settlement of judgment and shall indemnify, defend, and hold harmless the other Cities for such settlement or lawsuit. 3. Funding Arrangement. a) Allocation. Each Participating City shall provide to the Lead City no later than March 31 st of each year, the total annual funding allocation approved for the Agency, as described in Exhibit A. No administrative costs shall be imposed by the Lead City to the participating Cities. Exhibit A will be updated each year to show the contracted Agency(ies), Lead City, participating Cities, and funding amounts for that calendar year. b) Return of Unspent Funds. Any monies that the Agency(ies) does not spend during the calendar year shall be proportionately returned to each Participating City. On or before March 31" of the next calendar year the Lead City will provide the unspent funds to each participating City. 4. Responsibilities of Lead City. A Lead City has been designated to act as the fiscal and administrative agent on behalf of the Cities for the Agency, as shown in Exhibit A. The responsibilities of the Lead City shall include the following: a) Send an invoice to each Participating City by January 30th of each year for their annual approved allocation to the Agency. b) Contract with the Agency each year, for the total funding allocated by the Participating Cities, detailing performance measures to be performed by the Agency for each City. c) Receive, review, and process the quarterly invoices and reports from the Agency. Quarterly reports shall describe services provided specifically to each City. Disputes regarding billings will be resolved among the Participating Cities. d) Provide copies of quarterly reports to the Participating Cities, if the reports are not provided directly by the Agency. e) Provide the Agency with a funding application and technical assistance as required. f) Perform an annual monitoring visit of the Agency, to include the participation of another Participating City. g) Maintain accounts and records which properly reflect transactions related to this MOU. 5. Duration. This MOU shall become effective when it is approved by a majority of the Cities and shall remain in effect through December 31, 2012, with automatic extensions annually, unless terminated as described in section 6.