The URL can be used to link to this page

Home My WebLink AboutCOW 2009-01-26 Item 3B - Bid Award - Precision Earthworks for Foster Golf Course Reclaimed Water Pipeline Extension for $103,385.41I CAS NUMBER 09-009 1 MTG. DATE 01/26/09 02/02/09 J 02/02/09 09 -009 EXPENDITURE REQUIRED $103,385.41 COUNCIL A GENDA SYNOPSIS Meeting Date 01/26/09 02/02/09 3M Prepared by 1 Mayor's review Council review TEM INFORMATION ORIGIi ALAGENDADA1E: JANUARY 26, 2009 AGENDA ITEM TITLE Bid Award for Interurban Water Reuse Foster Golf Links Reclaimed Water Pipeline Extension Project CA'IEGORY Discussion Motion Resolution Ordinance BidAzvard Public Heanng Mtg Date 01/26/09 Mtg Date Mtg Date Mtg Date Mtg Date 02/02/09 Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal n P&R n Police PW SPONSOR'S This project will allow Foster Golf Links to use King County reclaimed water for irrigation. SIJMM RY The project was advertised on November 17 and 28, 2008 and seventeen bids were opened on December 31, 2008. The low bid of $103,385.41 was from Precision Earthworks, Inc. of Mukilteo, Washington, who has previously done this type of work satisfactorily for public agencies. The Council is being asked to award the contract to Precision Earthworks, Inc. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm. DAIE: 01/13/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CONMITI iEE Unanimous Approval; Forward to Committee of the Whole _COST= IMPACT FUND _SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $110,000.00 $0.00 Fund Source: 401 WATER FUND (PAGE 90, 2009 CIP) Comments: Construction costs will reimbursed in full by King County, U Transportation Cmte RECORD OF COUNCIL ACTION MTG. _`ATTACHMENTS 01/26/09 Informational Memorandum dated 01/07/09 City Clerk Bid Opening Results Bid Tabulation Exhibit B from Agreement 08 -062 with King County (for reimbursement) CIP Page 90 (2009 CIP) Minutes from the Utilities Committee meeting of 01/13/09 ITEM No. Other City of Tukwila TO: Mayor Haggerton Utilities Committee FROM: Public Works Directory( INFORMATIONAL MEMORANDUM DATE: January 7, 2009 SUBJECT: Interurban Water Reuse, Foster Golf Links Reclaimed Water Pipeline Extension Project 92 -WTO6 Bid Award ISSUE Award the Foster Golf Links Reclaimed Water Pipeline Extension Project to Precision Earthworks, Inc. Jim Haggerton, Mayor BACKGROUND This project will allow Foster Golf Links to use King County reclaimed water for irrigation The project was advertised for bids on November 17 and 28, 2008 and bids were opened on December 31, 2008. Seven- teen bids were received with the low bid of $103,385.05 from Precision Earthworks, Inc., of Mukilteo, Washington. The low bid was in error by $0.36 and will be corrected to $103,385.41. This error does not affect the bid results. The Engineer's Estimate was $129,258.00. ANALYSIS The bids were reviewed and minor mathematical errors were found. These math errors did not affect the bidding outcome of the project. References indicate that Precision Earthworks has done this type of work satisfactorily for public agencies. BUDGET BID RESULTS ESTIMATE BUDGET Construction $103,385.41 $129,258.00 $110,000.00 Contingency (10 10,338.54 12,925.80 0.00 Total $113.723.95 $142.183.80 $110.000.00 All construction costs will be reimbursed by King County per Agreement 08 -062, which was approved by Council on July 21, 2008. The original estimate for construction was $110,000, however, the agreement allows for up to $129,758.00 (see attached Exhibit B). The budget difference will be covered by the Water Fund until reimbursed in full by King County. Also attached is the 2009 CIP page 90. RECOMMENDATION Award the Foster Golf Link Reclaimed Water Pipeline Extension Project to Precision Earthworks, Inc. in the amount of $103,385.41 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. Attachments: City Clerk Bid Opening Results Bid Tabulation Exhibit B AG 08 -062 CIP Page 90 P.IPROJECTS A- WT Praect192Wr06 Fostff Go f Red azced WaiJrdot. emo bid award.da BIDDER NAME DATE STAMP OF RECEIPT Nordic Construction 12/18/08 1:50 PM A A Excavating Inc. 12/19/08 8:15 AM Construct Co. 12/19/08 8:35 AM Nor Tec Construction 12/19/08 8:37 AM Lloyd Enterprises, Inc 12/19/08 8:38 AM Swick Son Enterprises, Inc. 12/19/08 8:39 AM Higrade Bark, Topsoil and Rock, Inc. 12/19/08 8:40 AM Specialized Landscaping, Inc. 12/19/08 9:44 AM Precision Earthworks 12/19/08 8:50 AM Kar -Vel Construction 12/23/08 8:40 AM Talakai Construction 12/23/08 1:16 PM Dennis R. Craig Construction, Inc. 12/30/08 10:55 AM Shinstine Assoc. 12/30/08 1:45 PM VLS Construction Inc 12/31/08 8:33 AM Archer Construction 12/31/08 8:44 AM Washington Pipeline 12/31/08 8:47 AM Reed Trucking Excavating, Inc. 12/31/08 8:47 AM CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flaherty, CMC, City Clerk BID OPENING Foster Golf Links Reclaim Water Pipeline Extension 92 -WTO6 December 31, 2008 10:00 A.M. REVISED /CORRECTED BID TAB 01/08/09 DATED this 31 day of December, 2008. GRAND TOTAL ADDENDUMS APPARENT SECURITY Including Sales (4) LOWEST BIDDER BID REC'D? Tax Acknowledged (Rank Order) Y $248,990.90 Y 16 Y $125,241.00 Y Y $396,736.02 Y Y $117,611.00 Y Y $196,309.00 Y Y $147,150.00 Y Y $107,787.92 Y Y $144,161.22 Y Y $103,385.05 Y Y $150,638.00 Y Y $214,730.00 Y Y $144,583.05 Y Y $188,837.00 Y Y $189,189.12 Y Y $174,059.92 Y Y $179,839.10 Y $125,350.00 ENGINEER'$ ESTIMA 129,258.00 Y Y 4 17 3 14 8 2 6 1 9 15 7 12 13 10 11 5 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. Christy O'Flaherty, CMC, City Clerk FOSTER GOLF COURSE RECLAIMED WATER PIPE LINE EXTENSION BID RESULTS PROJECT #92-WT06 MIKE CUSICK PE 12/31/2008 Exhibit B Preliminary Cost Summary Reclaimed Water Line Extension Project P:IPROJECTSW- WT Projects192WTO6 Foster Golf Reclaimed WaterJnterlocal Exhibit B.doc Description 1 Cost Material and Labor Subtotal 91,447.00 Contingency 9,148.00 General Contractor Overhead 7,898.00 General Contractor Profit 5,528.00 General Contractor Mark -up on Subcontractors 875.00 Bond and Insurance 3,448.00 B &O Tax 545.00 Permit 2,378.00 General Conditions Allowance 8,491.00 GRAND TOTAL 129,758.00 08-062 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: FINANCIAL (in $000's) EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES FUND SOURCES Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected Utility Revenue TOTAL SOURCES Interurban Water Reuse LINE ITEM: 401.02.594.34. .21 PROJECT NO. 92 -WTO6 Develop water reuse along the Interurban corridor with Class A treated wastewater from the Eastside Reclamation Facility for irrigation, sewer flushing, sweeping, dust control, and other non potable uses. Using reclaimed water is an element of the City's Water Conservation Plan as well as the Cascade Water Transmission and Supply Plan. King County Department of Natural Resources (KCDNR) and the City are currently completing the assessment of crossing the river through an old 6" line in order to serve Baker Commodities. Future maintenance and operation of the new meters, tracking and preventing cross connections. KC Dept of Natural Resources will fund the construction portion of the installation of the reuse water line to the Foster Golf Course pond. The City will be responsible for design and construction management. Through Estimated 2007 2008 2009 5 13 110 13 5 110 110 110 0 0 0 13 5 0 0 0 0 0 0 0 18 13 5 110 0 0 0 0 0 0 128 Project Location 2009 2014 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2009 to 2014 2010 2011 2012 2013 2014 BEYOND TOTAL 5 0 0 123 0 0 0 0 0 0 128 90 UTILITIES COMMITTEE Meeting Minutes January 13, 2009 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Houagrdy, Chair; Joan Hernandez (filling in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Mike Cusick, Gail Labanara, Derek Speck and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:09 p.m. I. PRESENTATIONS No Presentations. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. Interurban Water Reuse Foster Golf Links Reclaimed Water Pipeline Extension Proiect Bid Award Staff is seeking full Council approval to award a bid in the amount of $103,385.41 to Precision Earthworks, Inc. for the Foster Golf Links Reclaimed Water Pipeline Extension Project. Throughout 2007, staff brought forward information regarding this pipeline extension to the Utilities Committee as well as full Council (see Utilities Committee minutes dated: 06/02/08, 04/07/08, 02/19/08). The project will involve extension of the current reclaim water pipeline from Interurban Avenue South to the existing pond at Foster Golf Links for the use of reclaimed for irrigation. The lowest bidder, in this competitive process, was Precision Earthworks; who have previously worked with the City, but have since expanded their services. King County will not reimburse construction costs associated with this extension to the City until the project is complete. UNANLMOUS APPROVAL. FORWARD TO JANUARY 26 COW. B. Tukwila Village Northfield Car Wash Demolition Bid Award Staff is seeking full Council approval to award a bid in the amount of $35,109.34 to Pacific NW Earthworks, LLC, for the Tukwila Village Northfield Car Wash Demolition. As with the bid above, this was also a very competitive process in which 21 bids were submitted. Pacific NW Earthworks, has not worked with the City before; however, all references have been checked and cleared. Staff distributed a new tabulation sheet (page 8), to replace the original, incorrect tabulation sheet (page 8) which was included in the agenda packet. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW. III. MISCELLANEOUS For a future agenda item, Jim Morrow suggested the Committee discuss the creation of a formal policy regarding residential and commercial water leak adjustments. Committee members concurred. Meeting adjourned at 5:42 p.m. Next meeting: Monday, January 27, 2009 5:00 p.m. Conference Room No. 1. Committee Chair Approval Minut�s�by fC ''Reviewed by GL.