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Home My WebLink AboutReg 2013-11-18 Item 4C - Grant Acceptance - Emergency Management from WA State Military Homeland Security for $58,102COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayore review Couny7 review 11/18/13 MG , ' ,,-/-.--- E Bid Award Mtg Date fl Public F 1 earing Mtg Date E Other Mtg Date SPONSOR E Council Mayor E HR E DCD Finance Fire IT E Pe7R E Police PW SPONSOR'S The City was awarded the U.S. Department of Homeland Security (DHS) Emergency SUMMARY Management Performance Grant (EMPG). The grant is for local jurisdictions with emergency management programs to support and enhance the agency's Emergency management program. The grant requires a 50% percent match which is satisfied by staff salaries and the Emergency Management budget. There are no additional costs to the City. The Council is being formally asked to accept the grant in the amount of $58,102.00. REVIEWED BY fl COW Mtg. E CA&P Cmte Utilities Cmte E Arts Comm. DATE: 11/05/13 11 F&S Cmte Transportation Cmte Comm. 0 Planning Comm. CHAIR: ROBERTSON pi Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Emergency Management, Fire and Finance Department Unanimous Approval; Forward to Consent Agenda on 11/18/13 ITEM INFORMATION ITEM No. 4.C. 1 STAFF SPONSOR: MARTY GRISHAM ORIGINAL AGENDA DATE: 11/18/13 AGENDA ITEM TITLE Washington State Military Department and U.S. Dept. of Homeland Security Grant Acceptance of the Emergency Management grant CAT] GORY Discussion Mtg Date E] Motion/ Consent Mtg Date 11/18/13 E Resolution MtsDate I— Ordinance Mg Date E Bid Award Mtg Date fl Public F 1 earing Mtg Date E Other Mtg Date SPONSOR E Council Mayor E HR E DCD Finance Fire IT E Pe7R E Police PW SPONSOR'S The City was awarded the U.S. Department of Homeland Security (DHS) Emergency SUMMARY Management Performance Grant (EMPG). The grant is for local jurisdictions with emergency management programs to support and enhance the agency's Emergency management program. The grant requires a 50% percent match which is satisfied by staff salaries and the Emergency Management budget. There are no additional costs to the City. The Council is being formally asked to accept the grant in the amount of $58,102.00. REVIEWED BY fl COW Mtg. E CA&P Cmte Utilities Cmte E Arts Comm. DATE: 11/05/13 11 F&S Cmte Transportation Cmte Comm. 0 Planning Comm. CHAIR: ROBERTSON pi Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Emergency Management, Fire and Finance Department Unanimous Approval; Forward to Consent Agenda on 11/18/13 COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $ $ Fund Source: Comments: No additional City funding required, MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 11/18/13 Informational Memorandum dated 10/10/13 Washington State Military, Homeland Security Grant Agreement FACE SHEET Minutes from the Finance and Safety Committee meeting of 11/5/13 1 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance & Safety Committee FROM: Martin F. Grisham Emergency Manager DATE: October 10, 2013 SUBJECT: Emergency Management Performance Grant (EMPG) Acceptance ISSUE The City of Tukwila Emergency Management Division has been awarded an "Emergency Management Performance Grant" (EMPG) in the amount of $58,102.00. BACKGROUND This is the third year the city has been awarded this grant. The grant comes from the Washington State Military Department and US Department of Homeland Security. DISCUSSION • The grant is a 50/50 matching grant. We have met and exceeded the match. • The grant period runs from June 1, 2013 to August 31, 2014 • This is an annual grant that we apply for every year. • This grant award is approximately $24,000 less than last year, and will continue to decrease in 2014 and beyond. FINANCIAL IMPACT • The majority of this grant will be used to fund 50% of our CERT Coordinator /Public Educator, bringing the position to a FTE in 2014. • Rest of the grant will be used for equipment and supplies to support Emergency Management programs. RECOMMENDATION The Finance and Safety Committee is being asked to forward this item to the November 18, 2013 Regular Meeting Consent agenda. ATTACHMENTS "Face Sheet" of Washington State Military Department, Homeland Security Grant Agreement # E14 -122 3 4 Washington State Military Department ANT AGREEMENT FACE SHEET 1. Sub - grantee Name and Address: City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 -2544 2. Grant Agreement Amount: $58,102 3. Grant Agreement Number: E14 -122 4. Sub - grantee Contact, phone /email: Martin Grisham, (206) 971 -8740 marty.grisham @tukwilawa.gov 5. Grant Agreement Start Date: June 1, 2013 6. Grant Agreement End Date: August 31, 2014 7. Department Program Manager, phone /email: Sierra Wardell, (253) 512 -7121 sierra.wardell @mil.wa.gov 8. Data Universal Numbering System (DUNS): 010207504 9. UBI # (state revenue): 179 - 000 -208 10. Funding Authority: Washington State Military Department (the "DEPARTMENT ") and the U.S. Department of Homeland Security (DHS) 11. Funding Source Agreement #: EMW- 2013 -EP- 00050 -S01 12. Program Index # & OBJ /SUB -OJ 733PT NZ 13. CFDA# & Title: 97.042 EMPG 14. TIN: 91- 6001519 15. Service Districts: (BY LEGISLATIVE DISTRICT): 11, 33, 37 (BY CONGRESSIONAL DISTRICT): 7, 9 16. Service Area by County(ies): King 17. Women /Minority- Certified ?: Owned, State X N/A • NO • YES, OMWBE # 18. Agreement Classification Services X Public /Local Gov't Other 19. Contract Type (check all that apply): X Grant (RCW 39.34) X Agreement • Personal Services • Client • Contract • Intergovernmental • Interagency • Collaborative Research • A/E • 20. Sub - Grantee Selection Process: X "To all who apply & qualify" Bidding 21. Sub - Grantee Type (check all that apply) Organization /Individual Organization /Jurisdiction X SUBRECIPIENT • Competitive • Private • For - Profit X Public • Sole Source • NE RCW • N/A • Non - Profit • Filed w /OFM? • Advertised? • YES ONO • VENDOR • OTHER 22. PURPOSE: Provide U.S. Department of Homeland Security (DHS) Emergency local jurisdictions and tribes with emergency management described in the Work Plan. Management Performance Grant (EMPG) funds to programs to support and enhance those programs as IN WITNESS WHEREOF, the Department and Sub - Grantee acknowledge and accept the terms of this Grant Agreement, including all referenced Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Grant Agreement as of the date and year written below. This Grant Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan (Exhibit C); Milestone Timeline (Exhibit D); Budget (Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Grant Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of an inconsistency in this Grant Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 2. Work Plan 3. Special Terms and Conditions 4. General Terms and Conditions, and, 5. Other provisions of the grant agreement incorporated by reference. WHEREAS, the parties hereto have executed this Grant Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE APPLICANT: Signature Dan Swisher, Chief Financial Officer Washington State Military Department BOILERPLATE APPROVED AS TO FORM: Brian E. Buchholz (signature on file) 9/16/2013 Assistant Attorney General Date Signature Date Jim Haggerton Mayor APPROVED AS TO FORM (if applicable): Applicant's Legal Review Date Form 10/27/00 kdb DHS - FEMA - EMPG -FFY 13 Page 1 of 28 City of Tukwila, E14 -122 5 6 FINANCE AND SAFETY COMMITTEE Meeting Minutes November 5, 2013 — 5:30 p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; De' Sean Quinn and Verna Seal Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Shelley Kerslake, Chris Flores, Marty Grisham, Jack Pace, Trish Kinlow, Bob Giberson, Gail Labanara, Laurel Humphrey Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Grant Acceptance: Emergency Management Performance Staff is seeking Council approval to accept a $58,102.00 Emergency Management Performance grant from the Washington State Military Department and US Department of Homeland Security. This is the third year that the City has been awarded this grant, which will be used to fund 50% of the CERT Coordinator /Public Educator position as well as equipment and supplies for emergency management programs. The grant requires a 50% City match which has been met and exceeded. MAJORITY APPROVAL. FORWARD TO NOVEMBER 18 REGULAR CONSENT AGENDA. B. Interlocal Agreement: Regional Fire Training Consortium Staff is seeking Council approval to enter into an Interlocal Agreement with the Kent Regional Fire Authority (KRFA) that would renew the City's participation in the South King County Training Consortium. The Tukwila Fire Department has belonged to this consortium since January 2012 and it has been of great benefit to the City. After reviewing the last two years of participation, the KRFA is proposing a new fee of $13,800.00 to be applied to overhead and administrative costs. In addition, the two .75 FTE Training Division Captains assigned to the training facility will be increased to .85 FTE. The Fire Department's training budget will absorb these costs, which represent a compromise from the original proposal by the KRFA. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. Ordinance: Amending Tukwila Municipal Code Section 2.68.026, Municipal Judge Salary Staff is seeking Council approval of an ordinance that would fix the salary for the Municipal Judge as required by the Revised Code of Washington. This proposal increases the Judge's position from .75 to .85 FTE and calculates the salary at .85 of the salary set for District Court Judges in the Salary Schedule annually adopted by the Washington Citizen's Commission on Salaries for Elected Officials. Benefits will also be prorated at 85 %. It is the Mayor's intention to reappoint Kimberly Walden as Municipal Judge, which will be subject to confirmation by the City Council by a separate action later this month. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. D. Ordinance: Amending Revenue Generating Regulatory License (RGRL) Fee Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code 5.04.02 to exempt residential rental properties with 4 or fewer units from the Revenue Generating Regulatory License (RGRL) fee and eliminate the existing RGRL exemption applicable to residential rental properties with gross annual receipts of less than $12,000. This simplified process will have the benefit of reducing Code Enforcement staff time associated with explaining the fee as well as with identifying criteria under the 7