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Home My WebLink AboutSpecial 2007-10-08 Item 2C - Final Acceptance - Fort Dent / Interurban Avenue South Sewer Extension by RL Alia Company for $718,735.44 COUNCIL AGENDA SYNOPSIS ITEM No. Meetin Date 10/08/07 S pe.c j' t~ ;;l...L.,. CAS NillvffiER: 0,- III I ORIGINAL AGENDA DATE: OCTOBER 8, 2007 AGENDA ITEM TITLE Accept as complete Fort Dent/Interurban Ave S Sewer Extension Project and release retainage. CATEGORY o Discussion ~ Motion o Resolution o Ordinance o Bid Award o Public Hearing o Other Mtg Date Mtg Date 10/08/07 iHtg Date lHtg Date iHtg Date Mtg Date i\Jtg Date: SPONSOR o Council o Mqyor DAdmSvcs DDCD o Finance o Fire o Legal 0 P&R o Police ~PW SPONSOR'S The contract with R.L Alia Company is complete for the Fort Dent/Interurban Ave S SUMMARY Sewer Extension Project. Construction began February 1, 2007 and was completed on September 7,2007. The contract installed 1,700 lineal feet of new sanitary sewer main and re-routed the sewer flow from Sewer Lift Station #5 north to Interurban Ave S. Two change orders were issued and overruns amounted to $77,286.72 for utility conflicts, contaminated soil and treatment, and additional traffic signal loops. This project is ready for final acceptance and the total contract amount was $718,735.44. REVIE\'VED BY o cow Mtg. o CA&P Cmte o F&S Cmte D Transportation Cmte ~ Utilities Cmte DArts Comm. o Parks Comm. D Planning Comm. DATE: 10/02/07 RECOM:MENDATIONS: SPONSOR/ADMIN. AcceDt contract as comDlete and authorize release of retainaQe. COlYfMITIEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT I FUND SOURCE ExPENDITURE REQUIRED AMoUNT BUDGETED APPROPRIATION REQUIRED $718,735.44 $798,000.00 $ Fund Source: 301 Parks (page 12,2007 CIP) Comments: MTG.DATE RECORD OF COUNCIL ACTION 10/08/07 MTG.DATE ATTACHMENTS 10/08/07 Information Memo dated September 27, 2007 Notice of Completion of Public Works Contract 07-006 Utilities Committee Meeting Minutes from October 2, 2007 ITEM INFORMATION INFORlVIATION MEMO To: Mayor Mullet Public W orks Directo~ September 27, 2007 Fort Dent ParklInterurban Ave. S. Sewer Extension Project No. 04-SW02, Contract No. 07-006 Project Completion and Acceptance From: Date: Subject: ISSUE: Accept the Fort Dent ParkJInterurban Ave. S. Sewer Extension project as complete. BACKGROUND: The Notice to Proceed for Contract No. 07-006 with R.L. Alia Company of Renton, W A was issued on February 1, 2007. This project installed 1700 lineal feet of new sanitary sewer main and re-routed the sewer flow from Lift Station #5, which serves Fort Dent Business Park and Family Fun Center, north to a gravity sewer on Interurban Ave. S. This contract was completed on September 7, 2007. There were two change orders in the total amount of $14,843.70 for utility conflicts, unsuitable trench foundation material, re-setting sewer main and manholes, contaminated soils removal and treatment, and additional traffic signal loops. The unit price bid item overruns were primarily due to more utility conflicts than expected and poor clay soils in the trench line. The sales tax rate increased from 8.8% to 8.9% on April 1 st, affecting the total sales tax amount paid. Closeout paperwork has been completed and verified, and the project is now ready for [mal acceptance. The contract cost is summarized as follows: Contract Award Amount Unit price bid item overruns Change Orders Subtotal Sales Tax Total Amount Paid (incl. retainage) $ 583,000.00 62,443.02 14,843.70 660,286.72 58,448.72 $ 718,735.44 RECOMMENDATION: It is recommended that this contract be forwarded to the Tukwila City Council on the Consent Agenda for formal acceptance and authorization to release the retainage, subject to the standard claim and lien release procedures. attachments: Notice of Completion of Public Works Contract C:\DOCUME- I\susan\LOCALS-1\Temp\XPGrpWise\Info Memo FDP ill 55 Closeout - RL Alia Company.doc . State of Washington Department of Revenue ~A PO Box 47474 REVENUE Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 600 149378 Date 9/7/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: ~~~~~~tt~~2J~~~;;"~~~',~~lne~& !Add City of Tukwila 6200 SouthcenterBoulevard Tukwila, W A 98188 i~;C'~7~':~' :~O'>cC" ==- "'-~--"';'~T';~'" c, ,- Assigned To Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Fort Dent ParklInterurban Ave S Sewer Extension (# 04-SW02) 07 -006 Contractor's Name Telephone Number R.L. Alia Company 425-226-8100 Contractor's Address 107 Williams Avenue S, Renton, W A 98057 Date Work Commenced Date Work Completed Date Work Accepted 2/1/07 9/7/07 Surety or Bonding Company Hartford Fire Insurance Company Agent's Address Parker Smith & Feek Inc. 2233 112th Ave NE Bellevue W A 98004 Contract Amount Additions Reductions Sub-Total Amount of Sales Tax Paid at 8.9 % (If various rates apply, please send a breakdown.) TOTAL Comments: See Pay Estimate for tax paid at 8.8% and at 8.9%. Finance Approval \J \ $ 583,000.00 $+ 77,286.72 $- 0.00 $ 660,286.72 $ 58,448.72 Liquidated Damages $ 0.00 Amount Disbursed Amount Retained $ 685,721.10 $ 33,014.34 $ 718,735.44 TOTAL $ 718,735.44 ~~~i'~~IiM{iM)r;-itt~11~!t~t~;UD;slill~Qig,()ffic~f-;-2~;:'qX?~;;;~-f'J;~:t~~ttt~l~l~'$1,1 Signature Type or Print Name Diane Jaber Phone Number (206) 433-1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, W A 98504-7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RET AlNED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype (ITY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov. REV 31 0020e (6-27-01) City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes October 2, 2007- 5:00 p.m. PRESENT Councilmembers: Staff: Guests : Joan Hernandez, Chair; Joe Duffie and Jim Haggerton Jim Morrow, Frank Iriarte, Pat Brodin, Bob Giberson, Mike Cusik, Ryan Larsen, Gail Labanara, Kevin Fuhrer, Derek Speck and Kimberly Matej Chuck Parrish and Jacek Pawlicki (King County resident) CALL TO ORDER: Committee Chair Hernandez called the meeting to order at 4:58 p.m. I. PRESENTATIONS No presentations. ll. BUSINESS AGENDA A. Solid Waste Update Staff reported on two updates regarding solid waste. First, King County has approved the proposed disposal rate increase for the King County Sold Waste Division (see Utilities Committee minutes dated May 22,2007). The new rates will be effective January 1,2008. King County will be sending written notification of the increase to all King County residents affected by the change. Staff reminded the Committee that the City will adjust our garbage rates according to the Consumer Price Index every April. The second update involves a draft letter to the Chair of the King County Council which will be forthcoming from Metropolitan Solid Waste Management Advisory Committee (MSWMAC). The letter addresses King County's request for a study to determine the cost effectiveness and feasibility of incineration technology verses waste export. The conclusion of the study resulted in the determination that of the two, waste export is the most cost effective choice. As a member of MSWMAC, the City of Tukwila will be included as a signatory on the letter recommending that no further resources be expended on the study of incineration technologies. INFORMATION ONLY. B. Levee Repairs Staff reported on a recent pipe repair, outside City limits in unincorporated King County, which penetrates the Tukwila levee. City staff assisted in coordinating the repair of two outfalls, one belonging to the Washington State Department of Transportation (WSDOT) and the other to Segale. When notified of the sand boils, Mr. Morrow reported that Segale started repair work immediately and replaced their section of the pipe and installed a new flap gate. WSDOT made repairs to their section also. Repairs required approximately 15 feet of excavation, and follow-up work will be completed in the spring with the installation of a slip line. Staff did an excellent job of coordinating the non-City project in order to protect the levee from possible damage. INFORMATION ONLY. C. Fort Dent ParklInterurban Avenue South Sewer Extension - Contract Closeout and Acceptance ~ The sewer extension project which serves Fort Dent Business Park and Family Fun Center is now -]\ complete. Staff is requesting Council approval for formal project acceptance and authorization to release retainage. The project went fairly well with two major change orders involving utility conflicts and soil concerns. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8 REGULAR CONSENT AGENDA.