HomeMy WebLinkAboutCOW 2006-08-14 Item 3D - Contract Supplement #1 - 2006 Overlay and Repair Program Management with KBA for $114,054 w COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER 06-089 IoRICL\AI" AGENDA DATE: AUGUST 14, 2006
AGENTDA TITLE 2006 Overlay Repair Program Construction Management Services
Supplement No. 1 with KBA, Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Oth:r
Mi Date 8/14/06 3ftg Date 8/21/06 Mtg Date Ali: gage :Utg Date Mtg Date ?ftg Dale:
SPONSOR Council Mayor Arlin Svcs DCD Finance Fire Le P&R Police PIP'
SPONSOR'S Construction Management Services have been negotiated with KBA, Inc. for the 2006
SUM?.IARY Overlay and Repair Program in the amount of $114,054.00. The scope of work includes
all construction management and inspection services during the 45- calendar day
construction contract.
REVIEWED BY COW Mt CA &P Cmte F&S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Conan. Planning Comm.
DATE: 7/24/06
RECOMMENDATIONS:
SPONSOR /AD_IILN. Authorize Mayor to sign supplement with KBA, Inc.
CoMMrrrnE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$114,054.00 $150,000.00
Fund Source: 104 Commercial Streets (page 44, 2006 CIP)
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
8/14/06
8/21/06 1
MTG. DATE I ATTACHMENTS
8/14/06 Information Memo dated July 17, 2006
Supplement No. 1 with Exhibits
1 Transportation Committee minutes from July 24, 2006
1
1
8/21/06
INFORMATION MEMO
To: Mayor Mullet
From. Public Works Director
Date: July 17, 2006
Subject: 2006 Overlay Program Construction Management Services Sunnlement
Project No. 06 -RWO1
Contract No. 06 -045, Supplement No. 1
ISSUE
Authorize the Mayor to sign Supplemental Agreement No. 1 for Construction Management
(CM) and inspection services for the 2006 Overlay Program.
BACKGROUND
In February 2006, the City of Tukwila advertised for CM qualifications and received nine
submittals. Council awarded two -year no -cost CM blanket agreements to KBA, CH2M Hill,
Jacobs and DMJM Harris. KBA, Inc., and Tukwila entered into Contract No. 06 -045 for CM
services. KBA was selected to work on the 2006 Overlay Program, based on past work on the
Boeing Access Road Bridge Deck Overlay A Supplemental Agreement has been negotiated to
cover the 45- calendar -day construction period and all CM and inspection services for a fee not to
exceed S114,054.00.
RECOtNMIENDATION
Authorize the Mayor to sign Supplemental Agreement No. 1 to Contract No. 06 -045 with KBA,
Inc., in the amount of S114,054.00.
attachment: Supplemental Agreement No. 1
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SUPPLEMENTAL AGREEMIENT NUMBER 1
TO
CONSULTANT AGREEMENT NUMBER 06-045
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and KBA, Inc., hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
April 17, 2006, and identified as Agreement No. 06 -045 All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby amended to include the scope of services as listed in
attachment A -1.
2. Payment, shall be amended as follows: The total amount of this supplement, with
markup and subconsultants, as detailed in Exhibit B-1, is: S114,054.00.
3 Time for Performance, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$114,054.00 without express written modification of the Agreement signed by the City
The maximum amount payable under this agreement as supplemented inclusive of all
fees and other costs is now S114,054.00.
DATED this day of J 20
CTTY OF TUKWILA CONSULTANT —KBA, Inc.
By:
Steven M. Mullet, Mayor l
Printed Namef Kvisten A. Betty. PE
Title: President
Exhibit A -1
Scope Of Work
Supplement No. 1, Contract 06 -045
2006 Overlay Program
City of Tukwila
On -Call Construction Manaaement Services
A. INTRODUCTION
The objective of this Agreement is to provide engineering services in support of the construction
of various Projects in the City of Tukwila. Work on each project will be authorized by Supplement
to this Agreement.
This Exhibit A -1 outlines a scope of work for Supplement No. 1 to Consultant Agreement No. 06-
045. The specific scopes of work for this project assigned under this Agreement will be a part of
Supplement No. 1
B. CONSTRUCTION ADMINISTRATION CRITERIA
Project administration will be accomplished and documented in accordance with the latest edition
and amendments of the following:
1 Washington State Department of Transportation/American Public Works Association
(WSDOT /APWA), Standard Specifications for Road, Bridge, and Municipal Construction.
(1994 and /or 1996 edition cited in the Project's Bid Documents.
2. WSDOT /APWA Standard Plans for Road, Bridge and Municipal Construction
3. Washington State Department of Transportation Construction Manual
4. United States Department of Transportation Manual on Uniform Traffic Control Devices
for Streets and Highways, as adopted and amended by the State of Washington, latest
edition
C. GENERAL SCOPE OF WORK
1 Participate in project meetings as identified by the CITY
2. Provide observation of the construction work in progress and monitor adherence to the
contract provisions.
3. Provide observation of the placement of materials.
4. Provide measurement and computation of pay items.
5. Provide review of contractor submittals.
6. Provide sampling and testing of materials (field and laboratory).
7 Prepare documents and records to assure the project is constructed in accordance with
Federal and State requirements.
S. Provide final records and record drawings.
D. DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
The following documents, exhibits or other presentations for the work covered by this Agreement
shall be fumished by the CONSULTANT to the CITY upon completion of the various phases of
the work:
One set of record drawings and one set of appropriate accounts, papers, maps,
photographs, or other documentary materials regardless of physical form or
characteristics, made or received by the CONSULTANT in connection with the
transactions of this contract, as requested during construction and upon completion of the
project, as required by the CITY
E. ITEMS AND SERVICES TO BE FURNISHED TO THE CONSULTANT BY THE CITY
The CITY will furnish the CONSULTANT copies of the plans, specifications, profiles, cross
sections, and other documents available to the CITY that will facilitate the construction
administration of the project.
F. ASSUMPTIONS
This work assumes that the project will be constructed within the time specified in the bidding
documents.
This work assumes that surveying and grade setting activities will not be needed.
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Minutes Transportation Committee 2
July 24, 2006
Page 2
C. Construction Management Services for 2006 Overlay Program
A supplemental agreement will be submitted to cover a 45- ca lendar day construction p for the 2008 Overlay
Program with MBA, not to exceed 5114,054 Unanimous approval, for.+ard to Commit of the Whole meeting.
D Turnover Documents for Cascade Glen alkla Hillside Homes
Mr Morrow noted that this had been discussed previously in committee, however, an inquiry was made that there
may be some additional infrastructure associated with surface water management (an additional pipe and siltation
pond that collects water from the hillside of Tukwila International Blvd). Originally, this pipe was considered private
infrastructure. Based on the inquiry, they reviewed the site and assessed that it would be appropriate to include this
as part of the tumover from Cascade Glen. Unanimous approval, forward to Regular Council.
Old Business
Mr Duffle thanked Mr Morrow and his staff fortheir work dealing with car washes being operated in the City Mr Morrow
related that soap and oil residue from car washes cannot be released into the surface water system which would then
enter streams /creeks. There was a complaint of a group of people operating car washes 4 -5 times a week in Tukwila and
neighboring cities. They are not operating as a business or for a nonprofit/charitable cause. Catch basins must be
'plugged off, the water recovered, and then pumped into the sewer system. The City will work with property owners to
insure that they have the proper infrastructure to operate car washes so the discharge will not run into the surface water
system. Mr Duffle related that it will be important to provide information to those groups who use car washes for
legitimate causes and to explain the reason why these procedures need to be implemented.
Ms. Carter reported on a broken water fountain on the Interurban trail near Costco and suggested that perhaps a spigot
could be added to allow people to fill water bottles.
Adjournment: 6 :20 p.m.
C Committee ChairApprov
inutes by DJ. Reviewed by GL
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