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HomeMy WebLinkAboutCOW 2006-05-22 Item 4C - Interlocal Agreement - Regional Wi-Fi Feasibility Study with Valley Cities Using Department of Justice COPS More Grant COUNCIL AGENDA SYNOPSIS Initial- 05 22 06 mlm u...- ITEM No. Jle?ti/Z Dat~ p" redb-;. Jfa-. 9r's rt!.1iW 4-c CAS NU~lBE1C OG-Ob \ I ORIGINALAGE,'mA DATE: MAY 22,2006 AGE,''DA ITEM TITLE Interlocal agreement for cooperation in acceptance and use of Department of Justice/COPS More grant funds. CATEGORY I8J DisC1luion (8] Motion o fuJo/ution o Ordinanu o BidAward o Public Heanilg o Oth?r ~It,g Daf' OS/22/06 ,\It,g Do" 06/05/06 ,\It,gDat< ...1ftgDu/~ ,W,gDat< ~\lt.6 Daf~ ,\It,gDo:, SPGNSOR o Council OM,!)'or (8] Adm SV(o' ODCD o Fina1ic-~ o Fir< o Legal 0 P&R o Po/ic< OPW SPONSOR'S The grant allocation of $98/723.00 is earmarked for a valley cities regional wi-fj network Smi\L-\RY feasibility study. The study will focus on public safety usage as well as economic development and general public access. The interlocal agreement must be signed in order to release the funds to the Valley Cities group, which includes the cities of Tukwila, Kent, Auburn, Renton, Algona, Pacific, Fife, Sumner/ and Puyallup. REVIE\;;'ED BY o cow Mtg o CA&P Cmte I8J F&S Cmte o Transportation Cmte o Utilities Cmte o Arts Comm. o Parks Comrn. o Planning Comrn. DATE: 05/15/06 RECOMMENDATIONS: SPONSOR/ADWN. Authorize Mavor to sign agreement on 6/5/06-- Consent Agenda Cmi\IT!TEE Unanimous approval, forward to COW. COSTIMPACTfFUNDSOURCE E.XPE,~DITURE REQUIRED AMOUNT BUDGETED APPROPRIATIOX REQUIRED $0 $0 $0 Fund Source: GRANT FUNDED COlll/11ellts: This agreement aflows the city to receive funding; therefore" there will be no cost impact. MTG.DATE RECORD OF COUNCIL ACTION OS/22/06 MTG.DATE ATTACHMENTS OS/22/06 Information memo dated 5/22/06 from IT Manager Tukwila PD Grant Funding History 5/22/06 from Darrell Baskin, Asst. Chief Interlocal Agreement to include Project Abstract Finance & Safety Committee Minutes 5/15/05 ITEM INFORMATION To. From: Date: Subject: Finance & Safety Co=itt~ Mary :tvliotke, IT Manager (lYlifnrI May 22, 2006 Valley Cities Regional Wireless Network Project Issue An interlocal agreement is proposed for cooperation among valley cities in acceptance and use of a Department of Justice I COPS More Grant allocation. These funds are earmarked for a regional wi-fi network feasibility study Backl!round In early 2005, representatives from the valley cities met to discuss several regional issues that affect all of our cities. A co=on interest was wireless technology as a solution for public safety co=umcations and as a possible tool for economic development. Instead of each city developing individual wireless solutions, a regional approach seemed logical. Several meetings ensued, approaching the subject from both a technical and economic development viewpoint. In February 2005, Representative Adam Smith's office contacted the City of Auburn about the possibility of an earmark grant for funding a valley cities regional \vi-fi network. The valley cities include Tukwila, Kent, Auburn, Renton, Algona, Pacific, Fife, Sumner and Puyallup. In recognition of greater interaction between these cities, each city passed a resolution supporting the formation of a Valley Cities' Association. To this end, Tukwila Resolution #l593 was signed on November 7,2005 On behalf of the group, an application was made through Representative Adam Smith's office to request initial funding for a feasibility study for this project. For greater detail, the project abstract submitted with the grant application is attached for your review In February 2006, the Valley Cities Association was awarded grant funding in the amount of $98, 723.00 from the Department of Justice I COPS More Grant. Over the past few years, the City of Tukwila PD has obtained funding through several federal grant programs, including the COPSlMore grant fund, which has provided additional employees, equipment, and technological improvements. For further information and additional clarity, also attached is an informational memo from Darrell Baskin, Assistant Police Chief, regarding previous Tukwila PD grant awards. Discussion The grant funding is earmarked to answer the follmving questions: . What fiber, both City-owned and vendor-owned, is available in our cities for large businesses, especially high tech businesses? . "Vhat connectivity is currently missing in the downtown cores and through the industriallco=ercial sectors? . What is each city currently doing with wi-fi and how could we build a common wi-fi network to securely meet our business/public safety needs as well as the needs of economic development? . What would be the costs for a wi-fi network through the downtown cores and through industrial/commercial sectors? . What economies of scale could we get by connecting the entire valley with a combination fiber and wi-fi network and could it be centrally managed (possibly through ValleyComm)? . What other wi-fi initiatives are currently planned for this region? In order to receive these funds, each member city of the Valley Citie.s Association must assign a representative for management of the, grant; designate a staff person as the main contact to receive notices and payments; and agree to and sign the Interlocal Agreement. Recommendation Authorize the Mayor to enter into an Interlocal Agreement to accept and appropriate the Department of Justice I Cops More Grant funds for a Valley Cities Association regional wi-fi feasibility study Attachments: Proposed Interlocal Agreement, Initial Project Abstract, Tuk\vila PD Grant Funding History To: From. Date: Subject: tl Council r:~..,b Darrell Baskin, Assistant Chief, Tukwila P U May 22, 2006 ' Informational: Tu1.'wila PD Grant Funding Risto The Tukwila Police Department strives to seek out and participate in grant funding opportunities, whether they are federal, local or through private parties. Over the past few years the department has obtained the following federal grants. This list is not all-inclusive, but is illustrative of our commitment in this area. The grants are a mix of COPSlMore, Local Law Enforcement Block Grants (LLEBG), and Byrne Memorial Grants I Justice Assistance Grants (JAG). These grants have provided us with additional employees, equipment and technological improvements. YearlID Agency # Grant Date Closing Date Amount 1995CFWX2679 916001522 03101/1995 07131/2000 $808,512 1996LBVX3833 916001522 10/01/1996 09/30/1998 $54,377 1997CKV\IXK037 916001522 09/30/1997 03/31/2000 $49,924 1997PRWX0012 916001522 05101/1997 04/30/1999 $121,875 1999CMWX2487 916001522 04/01/1999 03/31/2001 $152,679 1999LBVX8590 916001522 10/20/2000 10/31/2002 $63,090 2000LBBX2756 916001522 02106/2001 02128/2003 $38,392 2001LBBX1355 916001522 10/05/2001 10/0412003 $54,236 2002LBBX2701 916001522 10/07/2002 10/06/2004 $38,237 2003LBBX0748 916001522 10/23/2003 10/2212005 $24,457 2004LBBX1023 916001522 11/0212004 11101/2006 $10,631 2005DJBX1715 916001522 10/01/2004 09/30/2008 $23,740 2006 Pending Of the grants listed above, grants from 1995 through 2003 have been expended and closed out. Purchases are currently being made using the 2004 grant and it will be closed out shortly The 2005 grant is partially expended. The department is currently evaluating our needs to determine how the remaining funds will be spent. Finally, paperwork is in place seeking the 2005 JAG grant. More information on this grant will be available at a later date. The Tukwila Police Department will continue to seek out funding opportunities in our continuing effort to reduce crime and improve public safety r;-\ r;." f71 ~ q 11'1 !r.1 J!,\ ~ luJ L-J Ut.... lS\.J. INTERLOCAL AGREEMENT AMONG GREEN RIVER, WHITE RIVER AND PUYALLUP RIVER VALLEY CITIES FOR COOPERATION IN ACCEPTANCE AND USE OF DEPARTMENT OF JUSTICE I COPS MORE GRANT THIS INTERLOCAL AGREEMENT made and entered into pursuant to the intertocal cooperation act, chapter 39.34 of the Revised Code of Washington on this day of , 2006, by and between the cities of Algona, Auburn, Fife, Kent, Pacific, Puyallup, Renton. Sumner, and Tukwila each municipal corporations of the State of Washington WHEREAS, for the last number of years, there has been a greater interaction between the cities of Algona, Auburn, Fife, Kent, Pacific, Puyallup, Renton, Sumner, and TukwiJa, relative to a number of different issues with which they each contend, and on which they have very similar common or very similar positions; and WHEREAS, one of those issues is law enforcement; and WHEREAS, in order to more effectively address law enforcement needs of the cities, they have joined together in seeking monies to enhance their law enforcement needs, and have worked with congressman Adam Smith in becoming eligible to receive grant funds in the amount of ninety eight thousand seven hundred and twenty three dollars and no/100 ($98,723.00); and WHEREAS, in order to receive those funds and utilize them in support of their common and cooperative needs, the parties have reached agreement in connection therewith. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS, CONDITIONS, PROMISES AND BENEFITS HEREIN, THE PARTIES HERETO HEREBY AGREE as follows: 1 RECEIPT OF GRANT FUNDS Each of the cities, as parties hereto, agree to work cooperatively towards the expenditure of the grant funds received from the Department of Justice / Cops More Grant, in the total dollar amount of ninety eight thousand seven hundred and twenty three dollars and no/100 ($98,723.00) which funds shall be received by the City of Auburn for and on behalf of the parties hereto and which shall be used for the following: Development of a strategic plan to meet community and public agency needs through potential uses of fiber optic and wireless broadband infrastructure and services Determine the specific operational relationship between a new wire- linelwireless broadband network and the current local govemment-owned emergency communications and wide area networks. Implement a prototype network that demonstrates interoperability by securely allowing police computer systems from one jurisdiction to route through another jurisdictions wireless network back to their home agency DEPARTMENT OF JUSTICE I COPS MORE GRANT Page 1 Other wireless network components and or services that will allow interoperability between public safety entities in the Valley Cities region. 2. DESIGNATED REPRESENTATIVES The Mayor or designee of each of the cities hereto shall be designated as each cities representative to meet, confer, evaluate and administer expenditure proposals in connection with the Department of Justice I Cops More Grant Funds. The Mayors or designees shall meet as warranted at dates and times determined by them to be most convenient. They are also empowered to designate, identify and develop procedures and processes for their interaction in connection with the administration and use of said grant funds. 3. INSURANCE Each of the cities hereto shall be responsible for maintaining, during the term of this agreement, and at its sole costs and expenses, insurance coverage in amounts determined to be sufficient, as determined by the Mayors or their designees. 4 INDEMNIFICATION Each city shall indemnify and hold the other cities, their agents, employees and officers harmless from and shall defend at its own expense all claims, damages, suits, at law or equity, actions, penalties, losses, damages or costs of any kind or nature brought against these cities or any of them, in connection with actions of the individual city responsible for indemnifying, defending and holding harmless. Any liabilities, claims, actions, penalties, etc., stemming from the actions of multiple cities shall be addressed through cooperative efforts of the Chief Administrative Officer of each city or their designees. 5. WAIVER OF SUBROGATION The cities hereby mutually release each other from liability and waive all rights of recovery against each other for any losses by fire or other peril which can be insured against under fire insurance contracts including extended coverage endorsements which are customarily available from time to time in the State of Washington. 6. COMPLIANCE WITH REGULATIONS AND LAWS The parties shall comply with all applicable rules and regulations pertaining to them in connection with the matters covered herein. 7 ASSIGNMENT The parties shall not assign this Agreement or any interest, obligation or duty therein without the express written consent of the other party 8. ATTORNEYS' FEES If either party shall be required to bring any action to enforce any provision of this Agreement, or shall be required to defend any action brought by the other party with respect to this Agreement, and in the further event that one party shall substantially prevail in such action, the losing party shall, in addition to all other payments required therein, pay all of the prevailing party's reasonable costs in connection with such action, including such sums as the court or courts may adjudge reasonable as attorney's fees in the trial court and in any appellate courts. DEPARTMENT OF JUSTICE I COPS MORE GRANT Page 2 9. NOTICES All notices and payments hereunder may be delivered or mailed. If mailed, they shall be sent to the following respective addresses: CITY OF AUBURN CITY OF ALGONA (name) (name) (address) (address) (address) (address) (phone number) (phone number) (Fax number) (Fax number) CITY OF FIFE CITY OF KENT (name) (name) (address) (address) (address) (address) (phone number) (phone number) (Fax number) (Fax number) CITY OF PACIFIC CITY OF PUYALLUP (name) (name) (address) (address) (address) (address) (phone number) (phone number) (Fax number) (Fax number) CITY OF RENTON CITY OF SUMNER (name) (name) (address) (address) (address) (address) (phone number) (phone number) (Fax number) (Fax number) CITY OF TUKWILA (name) (address) (address) (phone number) (Fax number) or to such other respective addresses as either party hereto may hereafter from time to time designate in writing. All notices and payments mailed by regular post (including first class) shall be deemed to have been given on the second business day following the date of mailing, if property mailed and addressed. Notices and payments sent by certified or registered mail shall be deemed to have been given on the day next following the date of mailing, if properly mailed and addressed. For all types of mail, the postmark affIXed by the United States Postal Service shall be conclusive evidence of the date of mailing. 10. NONDISCRIMINATION Each of the parties, for itself, its heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that it will comply with pertinent statutes, Executive Orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national DEPARTMENT OF JUSTICE I COPS MORE GRANT Page 3 origin, sex, age, or the presence of any sensory, mental or physical handicap be discriminated against or receive discriminatory treatment by reason thereof. 11 MISCELLANEOUS A. All of the covenants, conditions and agreements in this Agreement shall extend to and bind the legal successors and assigns of the parties hereto. B. This Agreement shall be deemed to be made and construed in accordance with the laws of the State of Washington jurisdiction and venue for any action arising out of this Agreement shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington. C. The captions in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. D. The duration of this Agreement shall be for or for the period of time it reasonably takes for the performances by the parties as completed herein. E. Unless otherwise specifically provided herein, no separate legal entity is created hereby, as each of the parties is contracting in its capacity as a municipal corporation of the State of Washington. The identity of the parties hereto is as set forth hereinabove. F The purpose of this Agreement is to accomplish the objectives of this Agreement. G. The funding of the respective obligations of the parties shall be out of the respective general funds/current expenses of the parties, except as otherwise specifically provided. H. The performances of the duties of the parties provided hereby shall be done in accordance with standard operating procedures and customary practices of the parties. I. Unless a joint oversight and administration board is created as provided herein, the oversight and administration of the Agreement shall be by the respective named representatives identified in Paragraphs 2 and/or 9 hereof, or their designees. J. Unless otherwise specifically provided herein, any real property to be held in connection herewith, if applicable, shall be held as the separate property of the party or parties in whose name(s) the property islwas acquired. K. No provision of this Agreement shall relieve either party of its public agency obligations and or responsibilities imposed by law. L. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held to be invalid or unenforceable by a final decision of any court having jurisdiction on the matter, the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby and shall continue in full force and effect, unless such court determines that such invalidity or unenforceability DEPARTMENT OF JUSTICE I COPS MORE GRANT Page 4 materially interferes with or defeats the purposes hereof, at which time the City shall have the right to terminate the Agreement. M. This Agreement constitutes the entire agreement between the parties. There are no terms, obligations, covenants or conditions other than those contained herein. No modifications or amendments of this Agreement shall be valid or effective unless evidenced by an agreement in writing signed by both parties. N. Copies of this Agreement shall be filed with the Auditor's Office of the county in Washington State in which the property or project is located, and if not site specific, then in the King County Auditor's Office; the Secretary of State of the State of Washington; and the respective Clerks of the parties hereto. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. CITY OF AUBURN By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attomey CITY OF FIFE By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attomey DEPARTMENT OF JUSTICE I COPS MORE GRANT CITY OF ALGONA By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attomey CITY OF KENT By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attomey Page 5 CITY OF PACIFIC By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attorney CITY OF RENTON By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attorney CITY OF TUKWILA By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attorney DEPARTMENT OF JUSTICE J COPS MORE GRANT CITY OF PUYALLUP By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attorney CITY OF SUMNER By' Its: ATTEST City Clerk APPROVED AS TO FORM: City Attorney Page 6 Project Abstract: Valley Cities Regional "Wireless Network The cities of the Valley, from Fife to Tukwila, account for more than 65 percent of all industrial, distribution and warehousing in the Puget Sound Region, and combine to function as what has become known as the Green River Valley Distribution Hub, an important and highly effective economic engine for the Puget Sound Region and the entire state of Washington. Currently, the Valley cities employee more than 85,000 people and have a population of over 250,000. There are more than l2,400 acres of industrial lands, 164 miles of truck routes and 8,432 acres of commercial land in this econormc regzon. Infrastructure is a major compon~nt oftoday's economy We continue to work on transportation issues but cannot leave out the need for a robust Information Highway The Internet has become a normal part of daily life for all businesses. From banking to procurement to customer sales and support and all of the other functions of business, the internet has become the primary information highway Fast, round the clock, online communications is a requirement for all industry to support quicker time to market, better gove=ent services, higher education and public safety Cities in the Valley, like Auburn, are looking at the feasibility ofa regional wireless broadband network that would support these initiatives. We have warehouse space that is not served by mainstream communications vendors. This space goes un-leased due to the limited availability of reasonably priced high-speed internet services. By making such a network available where current c.ommercial services are lacking, the Valley Cities would be encouraging economic development in those areas and improving the communication and technology infrastructure for future development. The benefits of such a network are not limited to the business c.ommunity Imagine the police .officers with the entire regional crime database at their fingertips in their patrol car, making the valley region safer. Imagine a contractor that can request a building inspection from the field and, in turn, the building inspector that can file the inspection report and approve a pennit from the job site, allO\ving immediate continuation of the project. A wireless network throughout the valley would accommodate these and other functions by providing an on-demand communications infrastructure. Technology changes quickly and as such a cancise plan is required to maximize the investment. The Valley cities are proposing that this grant fund a feasibility study and strategic plan that would help us establish the short and long term strategy for implementing a wireless broadband network. Of prime concern is the ongoing maintenance and operations of such a network. It is well know that successful infOnnatiOD technology projects are those in which the time and effort is spent up front to plan. We expect that the cost to produce such a plan would be up ta $100,000. We would also propose that the grant fund the initial start up of the wireless network and service environment. We anticipate that cost to be 3.5 million dollars. A1;, a region, this infonnatioD highway is of extreme economic importance and the Valley cities of Renton, Tukwila, Kent, Auburn, Algona, Pacific, Sumner, Fife and Puyallup are committed to working tagether to provide this required resource to our citizens and economic partners. Finance and Safety Committee May IS, 2006, Conference Room #3, 5:00pm Minutes Present: Pam Carter, Chair; Jim Haggerton, Vema Griffin Rhonda Berry, Bruce Fletcher, Kimberly Walden, Trish Kinlow. Kevin Fuhrer, Mary Miotke, Chuck Parrish, Shelley O'Keefe Contract with Securitas Security Services for Court: The previous contract for court security expired December 3l, 2005. The new contract is essentially the same as the previous one, except it incorporates a cost of living increase. The Judge noted that she is very pleased with the company and the security officer that is working here. He has done a great job dealing with the diverse clientele he experiences on a daily basis. The total extra cost comes to $3,000 - which can be absorbed by the Court's budget. Increase would start May 26 of this year. Contract will be identical with just the dollar difference. Memo should be revised to incorporate changes to contract. Forward to COW with unanimous endorsement. Volunteer Coordinator Position: The 2006 budget provides for a 1.0 FTE Volunteer/Special Events Coordinator. The Y2 FTE Special Events Coordinator has already gone through the selection process, and Bruce announced that Shannon Fisher will fill this position. Now they are ready to move forward with the Volunteer Coordinator position. Bruce has made proposal to Mayor's office to expand this position from V2 to % time. This would be paid for with salary savings this year - but would require a budget increase in 2007 There was discussion about what this person would accomplish - having a database of all city volunteers, spending significant time recruiting - the committee questioned if a % time person would be enough. What would the financial impact be? Bruce said it would probably be $20klyear. The committee noted that the information memo needs to be revised to include the dollar impacts. Forward to COW with unanimous approval. ~ Interlocal Agreement for cooperation in acceptance and use of Department of Justice/Cops More Grant Funds: An interlocal agreement is proposed for cooperation among Valley Cities in acceptance and use of a Department of Justice/Cops More Grant allocation - the funds being earmarked for a regional wi-fi network feasibility study Adam Smith's office was the backer for this as a regional group - thought it would be good for economic development in the valley A selling point is to have wireless available all up and down the valley The first phase will be public safety - second phase for business core - third phase would be public access. The money has been secured; the grant was given; now we need to sign the interlocal. This will not cost the City anything. The monies will not come to us directly - will go to consultants. The monies will pay for work being done by IT reps from various cities and possibly some consultants. Rhonda noted that we have received Cops More dollars in the past, and Mary will find out what we used those monies for and incorporate that into the information memo. Forward to COW with unanimous endorsement of Committee.