HomeMy WebLinkAboutReg 2005-02-07 Item 5C - Final Acceptance - Generator Installation at Emergency Operations Center by Pride Electric Inc for $77,193.60 �y� COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 05-011 I ORIGLNALAGENDA DATE: FEBRUARY 7, 2005
AGENDA ITEM TrrLE Accept as complete Generator Installation at the Emergency Operations Center and
release retainage.
CATEGORY Discussion Motion El Resolution Ordinance Bid Award Public Hean'ng Other
Mfg Date Mtts Date Mfg Date Mg Date Mfg Date leg Date Mtg Date: 2 /07/05
SPONSOR Council Major Achy; Son DCD Finance Fin Legal Pe'R Police PIV
SPONSOR'S The contract with Pride Electric, Inc. is complete for the Generator Installation at the
SUMMARY Emergency Operations Center (EOC) located at the golf maintenance facility. Construction
began May 24, 2004 and was substantially completed on November 9, 2004. Three change
orders were issued for $9,050.00. The total contract amounted to $77,193.60.
REVIEWED BY COW Mtg. CA&P Cmte F&S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parke Comm. Planning Comm.
DATE: 1/19/05
RECOMMENDATIONS:
SeoNson /ADMLN. Accept contract as complete and authorize release of retainage.
COMMIT EE Accept contract and forward to Consent agenda for approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$77,193.60 $85,000.00
Fund Source: 303 Minor Facilities (page76, 2005 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
2/07/05
I j
MTG. DATE ATTACHMENTS
2/07/05 Information Memo dated January 4, 2005
Notice of Completion of Public Works Contract 04-038
Utilities Committee Meeting Minutes from January 19, 2005
I
I
Th'FORlvIATlON rvlEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Directo~
January 4, 2005
Generator Installation at the Emere:encv Operations Center
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$3,547.50.
BACKGROUND
The Notice to Proceed for Contract No. 04-038 with Pride Electric, Inc., of Redmond
Washington, was issued on May 24,2004, for the construction of Project No. 01-PK03. The
project provided a generator to run the Emergency Operations Center (EOC) located at the golf
maintenance facility.
This contract was substantially completed on November 9, 2004. Closeout paperwork has
been completed and verified, and the project is now ready for final acceptance.
The contract cost is SllmmHrized as follows:
Contract Award Amount
Additions
State Sales Tax 8.8%
Total Amount Paid (inc!. retainage)
$ 61,900,00
9,050.00
6,243,60
$ 77.193.60
The additions to the contract are comprised of three change orders. Change Order 1, at a cost
of $4,250.00, provided for a new 4/0 copper conductor from the existing PSE transformer
vault to the relocated transformer site. Change Order 2, at a cost of $1,950.00, provided
additional sod restoration for power service to relocated transformer. Change Order 3, at a
cost of S2,S50.00, provided a rental 200kw generator to supply power to operate the irrigation
and river pumps such that the impacts to Foster Golf Links were minimized.
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage, subject to the standard
claim and lien release procedures.
attachment: Notice of Completion of Public Works Contract
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State of Washington
Depamrent of Revenue
AA PO Box 47474
REVENUE Olympia WA 93504-7474 Contractor's Registration No. (UBI No.) 601 451 700
Date 11/9/04
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
\a bdd d DepaifinenttiseO I
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Dace Assigned
Notice is hereby given relative to the covtpletion of contract or project described below
Description of Contract Contract Number
Generator Installation at the Emergency Operations Center (No. O1 PKO3) 04 038
Contractor's Name Telephone Number
Pride Electric, Inc. 425 454 3665
Contractor's Address
3984 150th Ave. NTE, Redmond, WA 98052
Date Work Commence Date Work Completed I Date Work Accepted
5/24/04 11/9/04
Surety or Bonding Company
Travelers Casualty Surety Company of America
Agent's Address
Olympic Insurance Agency, Inc., P.O. Box 6789, Lynnwood, WA 98036
Contract Amount S 61,900.00
Additions S 9,050.00 Liquidated Damages S 0.00
Reductions S
Sub -Total S 70,950.00 Amount Disbursed S 73,646.10
Amount of Sales Tax Paid at 8.8 S 6,243.60 Amount Retained S 3,547.50
(If various rates apply, please send a breakdown.)
TOTAL S 77,193.60 TOTAL S 77,193.60
Comments: Signature
Type or Print Name Diane Jaber
Finance Approval r Phone Number 206 -433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6 -27 -01)
Utilities Committee
January 19, 2005
Present:
Dave Fenton, Chair; Joan Hernandez, Jim Haggerton
Jim Morrow, Bob Giberson, Pat Brodin, p.'1ike Cusick, Gail Labanara
A. 2003 Small Drainage Program, Proiect Completion and Acceptance This contract called for
drainage improvements to five locations throughout the City. One project was eIimLT\ated due to the
planned improvements on Southcenter Pkwy, which caused a reduction of 55,087.47. DL Asahara
was slow on cleanup of their punch list items, thus the delay in closing out the project. Recommend
move to Regular consent agenda for approval.
~
B. Generator Installation at the Emergency Operations Center. Project Completion and
Acceptance This contract installed a generator to run the Emergency Operations Center (EOC) at the
golf maintenance tacility. Additional work was needed at a cost of 59,050.00, which included
additional L&I electrical requirements and Puget Sound Energy and their contractor Pi1chuk for the
relocation of the transformer. There was no impact to the players at the golf course. Dave also asked
about fueling vehic1es in an emergency and what happens if the power goes out. Jim informed him
that we have worked with Pride Pacific on Interurban and have a hookup for a portable generator for
the gas pumps. Recommend move to Re21llar consent a~enda for approval.
C. AllentownlFoster Point 'Vater & Sewer Improvements. Re-bid Cost Savin~s ]yleasures In Nov.
2004, bids came in approximately 5900,000 over budget and were rejected. We presented possible
cost savings options to investigate. Since that time, we have done some additional geotechnical work
on the soils. 1'1 the original contract, we had planned on clean imported fill for the trenches. We have
now found that in some locations we "ill be able to use the existing native soil for backfill (#3 & #4).
We will also implement this as a road project to have Rule 171 applicable (no sales tax). We were
also going to take over Water District 125 customers in the Foster Point area and upgrade the water
lines. WD 125 already has 8" water lines, so no~v the plan is to have all of Foster Point in WD 125.
Foster Pt. wiU then have an increase in water pressure since our customers were only serviced by 2-4"
water lines. We will also eliminate the planned sidewalk in Foster Point and just do thickened edge on
the curb, but we will put the Foster Pt sidewalk as an additive in the bid. FinalIy, no upgrades to the
base of Poverty HilI, which were planned due to construction in the area. Scheduled to advertise in
February and hopefully bids wiI1 be more favorable the second time around. Recommend move to
Re21lJar for discussion and approval.
D. 'Vater and Sewer Rates Annual review of water and sewer rates as reported to the Association of
Washington Cities. Some discussion on the utility rate package presented for the Council retreat.
Committee requested that we get the sewer rates mat were not submitted, especiaJIy from adjoining
areas, as there were some question if me King County Metro charge was added or just the City charge
was submitted to the survey. Information,
E. Surface 'Vater Rates Jim M. stated that with the huge amount of inITastructure added each year, the
City reaJIy does not have a replacement schedule besides the CIP. Dave and Jim H. suggested that we
should discuss rates at the retreat and proposed residential rates be S70.00 (35% increase) but keep
commercial customers at a 20% increase as listed in the budget. EspeciaJIy since the average
residential rate is S85.00. Joan was hesitant about such a large increase. Information,
Other Reported on flood conditions (slides at Ryan Hill near 1-5 access and SR-599 across from the
SCL switch station). The City overal1 is fme even thought the Corps has the river very high. Also
reported that there would be two Janes closed on S. 180" St underpass to construct underdrains.
Re er board is up informing drivers off our weeks of traffic disruption starting 2/7105.
Committee Chair Approval