HomeMy WebLinkAboutCOW 2004-04-12 Item 4E - Bid Award - Pride Electric Inc for Emergency Operations Center Generator Installation for $67,347.20O c°
Meeting Date Prepared byMayor's review Cou~n¢il review
CAS Number: 04-050 Original Agenda Date: April 12, 2004
Agenda Item Title: Bid Award for Emergency Operations Center - Generator Installation Project
Original Sponsor: Council Admin. Public Works
Timeline:
Sponsor's Summary: The Golf and Park Maintenance Build'rog has been slated to be the Emergency Operation
Center. A previously purchased 60 kW generator needs to be installed to support this function.
The project was advertised on February 11 and four bids were received and opened on March
11, 2004. The low bid of $67,347.20 was from Pride Electric, Inc., who performs quality work
in a timely fashion.
Recommendations:
Sponsor: Award contract to Pride Electric, Inc.
Committee: Recommend to COW and then Regular Council to award contract to Pride Electric.
Administration: Same as Sponsor
Cost Impact (if known): $67,347.20
Fund Soume (if known): 303 Facilities
Meeting Date Action
'4/12/04
Meeting Date Attachments
4/12/04 Information Memo dated March 24, 2004
Bid Tabulation
Utilities Committee Meeting Minutes from April 6, 2004 '
INFORMATION MEMO
To: Mayor Mullet
Prom: Public Works Director..~
· Date: March 24, 2004
Subject: Emergency Operations Center - Generator Installation
City Project No. 01-PK03
Bid Award
ISSUE
Award the bid for the Emergency Operations Center Generator Installation project.
BACKGROUND/ANALYSIS
The Golf and Park Maintenance Building has been slated to be the Emergency Operation Center.
A previously acquired 60 kW generator needs to be installed to support this function. Project
includes new transfer switch, related electrical devices, an enclosure to match building architecture
and fencing for security. Generator includes a self-contained fuel tank. Additionally, while
electrical work is underway in this area, there is a need to raise a low-lying power transformer
from a flood prone area. We have negotiated a $7,000 fee from PSE to relocate the transformer.
ACTION TAKEN
The project was solicited for bids on Februaryll. Four (4) bids were received on March 10,
2004, with the apparent low bid of $67,347.20 submitted by Pride Electric, Inc. See attached bid
tabulation. We have reviewed the bids, notified the apparent low bidder of their opportunity to
claim error within 24 hours, which they declined, and checked the low bidder's references.
During the bidding process, the original generator vendor informed us that the existing generator
needed to be brought to current UL listing and the costs would be approximately $3,500. The
estimated total project cost of $82,847 is within the project budget of $85,000 with an adequate
contingency for construction.
BUDGET AND BID SUMMARY
Bid Results Engineer's Estimate 303 Fund Budeet
Bid - Installation & Enclosure $ 61,900.00 $ 52,000.00 $ 85,000.00
Sales Tax 5,447.20 4,576.00 0.00
Total Bid Amount $ 67,347.20 $ 56,576.00 $ 85,000.00
PSE Transformer Fee 7,000.00 7,000.00
UL2200 fee , 3,500.00 3,500.00
Contingency 5,000.00 5,000.00
Total $ 82,847.20 $ 72,076.00 $ 85,000.00
RECOMMENDATION
Award the Contract to Pride Electric, Inc., in the amoum of $67,347.20.
attachment: Bid Tabulation
Emergency Operations Center
Generator Installation &
Transformer Relocation
Bid Tabulation
Project 01-PK03
Sales Tax
Bidders Base Bid 8.8% Bid Total
Construct company 67,465.00 5,936.92 73,401.92
Nordic Construction 63,944.00 5,627.07 69,571.07
Sary Harper Construction, inc. 62,500.00 5,500.00 68,000.00
Pride Electnc~lnc,,~.-..~ =~.~ ~,~! :~
52,000.00 4,576.00 56,576.00
Estimate
Engineer- Abacus Engineered Systems
Amhitect-Wayne Ivary Architects 03/24/2004
Advertised 2/11/04
Pre-bid Conference 2~20~04
Bid Opening 3/11/04
. Utilities Committee April 6, 2004
Present: Pam Carter, Chair; Pam Linder, Dennis Robertson
Jim Morrow, Frank Iriarte, Bob Giberson, Ryan Larsun, Tom Pulford, Pat Brodin,
Gall Labanara, Mike Cusick, Lucy Lanterbach
1. Emergency Operations Center Generator Public Works has decided the new Golf
Maintenance building off of Interurban Avenue will be the new Emergency Operation Center
(EOC). Some improvements are needed to make it fulfill this function. The City has a generator
that is available for use there, though it needs to be brought up to code. At the same time space at
the Maintenance Building is being readied staff will move a power transformer out of a flood
prone area. The cost of improvements needed including moving the ffansformer, enclosing space
for the generator, and readying the new space will be $82,847.20. Pride Electric was the lowest
responsive bidder. Para asked if Homeland Security funds were available to help fund this, but
Jim said they were not, as many cities don't even have an EOC yet. The Committee asked about
the stability of the site, as it is on the Valley floor near the river. Jim said it is above the 100-year
flood plain, and was built on 4 feet of rock to stabilize it. Recommend bid award to Pride
EleCtric at a Regular Meeting.
2. North End GIS Results Ryan showed the Committee results of the information gathered
from the GIS inventory of the north end of Tukwila. The computer results can show only one
thing at a time (such as sewer outfalls), or it can show all appurtenances in the streets and at
addresses. Some of the things Ryan demonstrated were water and sewer pipes, surface water
lines, catch basins, plats, elevations and contour lines, conditions of facilities like pipes. The
program is very detailed and useful; staff found they had more catch basins than they had known
· of. The program will be very useful in locating clogged drains that are under water, for example.
While it is possible to give a CD of this information to a contractor or developer, this is not done
for security reasons. However, the information may be viewed at the counter. Private as well as
public facilities need to be shown in future maps. Another issue on the horizon is that the City
may ask developers to submit permits as-builts in GIS to be able to add them to this program.
lnformationl refer to an available Council agenda.
3. Propert3, Acquisition Foster Point The City needs some property near the Foster Point
bridge in order to put a lif~ station in for sewer service to Foster Point. Staff investigated two
properties, but one got developed in the mean time. The remaining property available belongs to
Jerry Wheaton. To use a small portion of the property will cost the City $60,000. The good thing
is that when Mr. Wheaton short plats his land, the City will own the property, though it will be
on an easeme~at Until that time. Since the owner rejected the City's first offer, a price was
negotiated tha~ saves the city the cost, time delay, and uncertainty of going to condemnation.
This is the best site and price available. Recommend acquisition to COW and Regular
Meeting.
Committee chair approval