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HomeMy WebLinkAboutCOW 2003-11-24 Item 3E - Agreement - Addendum #1 for Foster Point Reviatlization Design with AHBL Inc for $19,727i CAS Number: 03-150 COUNCIL AGENDA SYNOPSIS Meeting Date 11/24/03 oo-150 Agenda Item Title: Allentown Phase 11— Foster Point Sewer Consultant's Agreement Supplement Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): 1 Meeting Date 11/24/03 Council Admin. The consultant's agreement for design of the Foster Point area of Allentown Phase II was 90% completed and put on hold until funding was obtained through the Public Works Trust Fund. This supplement will complete the design of Foster Point and bring it to current city standards. It will also include additional storm sewer facilities and the design of the relocated lift station. Authorize the Mayor to sign the supplement with AHBL, Inc. Forward to Committee of the Whole. Same as Sponsor. $19,727.00 403/02 Sewer (pg. 95, 2004 Proposed CIP) Meeting Date 11/24/03 Initials Prepared by 1 Mayor's review 1 Council review! MC 1 GsJG Original Agenda Date: November 24, 2003 V a ga C) G ?TT Action aka Attachments Information Memo dated October 27, 2003 Consultant's Supplement Utilities Committee Meeting Minutes from November 18, 2003 Public Works ITEMNO. 3. e. To: Mayor Mullet From: Public Works DirectorQ Date: October 27, 2003 Subject: Engineering Services for Allentown Phase 2 and Foster Point Neighborhood Revitalization ISSUE INFORMATION MEMO Additional engineering scope required to complete contract drawings for the Allentown Phase 2 and Foster Point Neighborhood Revitalization. BACKGROUND In May of 2000, the City entered into a contract with Gray Osborne, Inc., for the design of improvements to the Allentown neighborhood. In August of 2001, AHBL, Inc., was contracted to design improvements for the Foster Point neighborhood. In 2002, the consultants completed their drawings to the 90% level and the projects were put on hold awaiting funding. Funding was approved in September 2003 with construction slated the summer of 2004. ACTION TAKEN City staff requested proposals from the consultants to bring the contract drawings up to the 100% level. The cost for Allentown Phase 2 is $58,000 from Gray Osborne, Inc., and $19,727 for Foster Point from AHBL, Inc. RECOMMENDATION Authorize the revisions to the contracts for Allentown Phase 2 and Foster Point Neighborhood Revitalization. MC:ad attachments Q' aliceVJlentoven s lbw Pohl( COmnm) 11/19/03 14:14 FAX 2533832572 This Addendum is made and entered into this day of 2003 by and between the City of Tukwila, hereinafter called the "City', and AHBL, Inc., whose address is, 2215 North 30th Street, Suite 300, Tacoma, WA 98043, hereinafter called the "Consultant". WITNESSETH THAT: ADDENDUM NO. 1 CONSULTANT AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES for WHEREAS, the City engaged the services of the consultant under Engineering Consultant Agreement AG01 -105, dated September 11, 2001 to provide a",,:" °^'2 services necessary for the design and construction of the Foster Point Water and Sewer Improvement Project, Phase 3, and WHEREAS, the City desires to perform additional work associated with the Foster Point Water and Sewer Imp_ ,eat Project, Phase 3, n more particularly described in Exhibit "A -1" (attached hereto), and WHEREAS, the City and Consultant have determined that additional work is requited to design and construct the Foster Point Water and Sewer Ln =_.eat Project, Phase 3, such additional work items and costs being shown in the ,attached Exhibit "A -1" Scope of Work, and Exhibit "B", Cost Breakdown, NOW THEREFORE, it is mutually agreed upon that the Engineering Consultant Agreement AG01 -105, is hereby amended to include the additional scope of work and costs identified herein and further stated below 1. The maximum amount payable for the additional work its defined in Exhibit "B" of this contract Addendum No. 1 is $19,727. This amount shall not be exceeded without additional authorization of the City. 2. The revised contract total payable for work on this contract addendum is increased from $121,404.25 to $141,131.25 making a difference of $19,727. 3. The Time of Performance for the Project is hereby amended as follows: Design services shall L on or before 120 calendar days after receipt of signed authorization. AB other provisions of Consultant Agreement AG01 -105 dated September 11, 2001 shall remain in force and apply to this addendum IN WITNESS WHEREOF, the parries have executed this Addendum No. 1 to ENGINEERING CONSULTANT AGREEMENT AG01 -105 as of the day and year first above written. CONSTANT Signature Doreen S. Gavin P.E. Type or Print Name 142pmotrevised.doe Date ABEL TACOMA EXECUTION Pier President /Principal AHBL, Inc. Tide Title CITY OF TUKWILA Signature Type or Print Name Date Ij002 11/19/03 14:15 FAX 2533832572 Task Nn. 9e 142ptootmviscd.doe ABHL TALUHIA IKJ UUJ EXHIBIT A-1 Addendum No. 1 Additional Scope of Work Foster Point Water and Sewer Improvement Project, Phase 3 1. Provide engineering design and topographic services to the City to design the replacement of approximately 30012 of a 12 -inch storm sewer within South 130 Street Engineering services includes modifications to the Construction Contract Documents (bid form and specifications), and modifications to the existing plan sheets to reflect the new work. 2. Provide planning services to the City to modify permit documents to include the replacement of the 12 -inch storm sewer outfall located within South 130 Street, and the replacement of the 24- inch storm sewer outfall at the extension of South 133' Street 3. Provide engineering services to the City to include a water design for a new water main within South 130`" Street, from 56 Avenue South to 57' Avenue South; and modify the existing plans to retain the existing water within 56 Avenue South, from South. 130`" Street to South 133` Street 4. Provide engineering design services to move Lift station southwesterly to Parcel 2172000160. This revision includes civil plan revisions, pump calculations revisions, changes to the electrical site plan, and supplemental topographical survey at the new lift station site. 11/19/03 14:15 FAX 2533832572 AHBL TACOMA Exhibit "B" -1 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) DESIGN PHASE SERVICES COMBINED FEE AMOUNT TASK NO. PRINCIPAL PROJ MNGR CIVIL ENGR I CIVIL ENGR 1l TECH TYPIST 9 2 8 68 72 4 [a1 004 Total Hours 2 8 68 0 72 4 Est Rate $49 $37 $28 $23 $26 $15 Direct Labor 598 5296 51,904 $0 $1,872 $60 Direct Labor Costs $4,230 Indirect Labor @1.53 x Direct Labor Cost $6672 Total Labor Costs $10,702 Profit 15% 51,605 Subtotal, Labor and Fee 512,307 Other Disciplines and Expenses $7,420 Structural Design (AHBL) Planning/Permitting (AHBL) 53,893 Topographic Survey (AHBL) 2 179 Electrical Engineering (BCE) $948 Geotechical Engineering (Geo Engineers) Printing (Ford Graphics) 5400 Miscellaneous (Mileage, Photos, other) Estimated Total Costs 519,727 Includes 10% Administration Fee Revised 11/19/2003 AHBL 201142.10 11/19/03 14:15 FAX 2533832572 TASK NO. PRINCIPAL PROJ MNGR PLANNER 9 2 5 32 AMBL TACOMA lI005 Exhibit "B" 2 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) AHBL PLANNING /PERMITTING TYPIST 8 Total Hours 2 5 32 0 0 8 Est Rate $49 $34 $27 $15 Direct Labor $98 $170 $864 $0 $0 $120 Direct Labor Costs $1,252 Indirect Labor @1.53 x Direct Labor Cost $1.916 Total Labor Costs $3,168 Profit 15% $475 Labor and Fee $3,643 Printing, mileage, and photos $250 Subtotal $3,893 Revised 11/19/2003 AHBL 201142.10 11/19/03 14:15 FAX 253383257 AUEL TACOMA waooe Exhibit "B" 3 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) AHBL SURVEYING SERVICES TASK NO. PRINCIPAL SURVEYOR SURV. PARTY TECHNICIAN TYPIST 9 1 2 11 8 Total Hours 1 2 11 0 8 0 Est Rate $49 $34 540 $24 $15 Direct Labor $49 $68 $440 $0 $192 $0 Direct Labor Costs 749 Indirect Labor ©1.53 x Direct Labor Cost $1,146 Total Labor Costs $1,895 Profit ©15% $284 Subtotal, Labor and Fee $2,179 Revised 11/19/2003 AHBL 201142.10 11/19/03 14:16 FAX 2533832572 AHBL TACOMA Exhibit 'B" 4 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) BCE, ELECTRICAL ENGINEERS TASK NO. PRINCIPAL PROJ MNGR ENGINEER TECHNICIAN TYPIST 9 1 1 4 8 0 Total Hours 1 1 4 0 8 0 Est Rate $45 525 523 $17 $15 Direct Labor $45 525 $92 $0 $136 50 Direct Labor Costs Indirect Labor (cg1.65 x Direct Labor Cost Total Labor Costs Profit (42 15% Labor and Fee Auto Mileage Subtotal Revised 11/1912003 4007 $298 5492 5790 $118 $908 $40 $948 AHBL 201142.10 5. Other Engineering for Phase 2 Allentown and Foster Point The same two firms doing the street work for Allentown and Foster Point are also designing storm drains and water lines there. Final design is also needed here for the remaining 10% of work. Gray Osborne and AHBL will finish their designs for $19,727 and $3,893 respectively for the project. Pam asked if Foster Point would get sidewalks, since one prominent citizen there has stated they did not want them. Dennis asked about a large cottonwood in Foster Point that is threatening to the house and citizen who lives under it. Jim said staff had checked the health of trees there, but that he would ask again. Recommend contract addendums to Phase 2 contractors., 6. Utility Rate Comparisons Staff had prepared comparisons among many jurisdictions for water, sewer, and surface water rates. Tukwila's water rate for 2003 is mid range; and mid range for sewer rates as well, though there were fewer cities to compare to. We were on the low end of surface water rates. Staff said it was hard to compare something like sewer rates, as there are many extra charges for things that can't be compared in a survey. Pam said the Council should review the surface water rate in 2004 to be implemented in 2005. Jim M said any changes should be done early in the year so businesses can plan for it in their future budgets. Information. 7. Response to Mr. Robertson's remarks Dennis Robertson had made comments at the previous night's council meeting that the City should look at alternatives for doing drainage in the Cascade View neighborhood more cheaply by using some alleys for new pipes. Jim's response was that the final design is still being done. He also pointed out facts such as the City's financing the project with CDBG and PWTF loans. One of the problems with Cascade has been that people tied their roof drains into the sewers. Putting storm drains in alleys wouldn't work well in most places, and one try at that several years ago was unsuccessful because so many owners were out of state corporations. Information. L- n -vctn .du 4J S 00 3