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HomeMy WebLinkAboutReg 2003-04-21 Item 8B - Agreement - North Quadrant GIS Inventory with Perteet Engineering for $269,715I ITEM INFORMATION CAS Number: 03-057 I Original Agenda Date: April 21, 2003 Agenda Item Title: GIS -Based Public Works Infrastructure Inventory (North Quadrant) Consultant's Agreement with Perteet Engineering, Inc. Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 4/21/03 I Meeting Date 4/21/03 COUNCIL AGENDA SYNOPSIS Meeting Date 4121/03 Council Initials Prepared by 1 Mayor's review 1 Council review I Zde e• I I I I Admin. Public Works Authorize the Mayor to sign the agreement with Perteet Engineering, Inc. Forward to Regular Council Same as Sponsor $269,715.00 Surface Water 412 and Facilities 303 Fund RECORD OF COUNCIL ACTION Action APPENDICES Attachments Information Memo dated March 26, 2003 Consultant's Agreement with Perteet Engineering, Inc. Utilities Committee Meeting Minutes from April 8, 2003 ITEM NO. R b. The contract is, for the GIS inventory and mapping of the infrastructure in the northern quadrant of the City. This will encompass the area north of S 115' St to the Seattle border and include the Ryan Hill neighborhood. This first area has minimal infrastructure records and it contains a mix of commercial and residential uses. Three consulting firms were interviewed, with Perteet rating the highest. 1 1 INFORMATION MEMO TO: Mayor Mullet FROM: Public Works Directs: di DATE: March 26, 2003 SUBJECT: GIS -Based Public Works Infrastructure Inventory Project No. 02 -DRO1 ISSUE Conduct the Northern Quadrant GIS Infrastructure Inventory. BACKGROUND The City has incomplete as -built infrastructure information and lacks a comprehensive inventory of all City-owned utilities. The level of information that is currently available varies greatly, primarily depending on when an area was incorporated into the City. In general, areas recently incorporated from King County have little to no recorded as -built information, and areas developed or redeveloped through the City have limited as -built information. Reliable as -built information is important for the following reasons: 1. Allows the City to respond to property owner and developer requests concerning the availability and location of existing utilities. 2. Allows our maintenance crews a method of tracking utilities for routine maintenance. 3. Allows our maintenance crews to more easily locate hidden features during emergencies. 4. Allows the engineering staff to more easily design upgrades and schedule replacement for needed utility work. In addition to these City needs, state and federal regulations require the City to have accurate and complete as-built information. These requirements are as follows: 1. The National Pollution Discharge Elimination System (NPDES) requires the City to have as-built infrastructure network drawings for all storm facilities. 2. The Capacity Management, Operation and Maintenance (CMOM), requires the City to develop a program to address deficiencies leading to sanitary sewer overflows. 3. The Government Accounting Standards Board (GASB) Statement 34 requires the City to annually track City assets either by depreciation of value or by reporting maintenance outlays and providing periodic condition assessments. Mayor Mullet Page 2 March 26, 2003 ANALYSIS The Engineering and Maintenance staff recognized the need to develop a complete as -built GIS record for City -owned facilities and recommended the following features: 1. Compatible with the existing City GIS System. 2. Record field locations of all visible Survey Monuments and Storm Drainage, Sewer, Water, and Traffic features. 3. Record available attribute information concerning type, material, condition, year installed and other information for each feature recorded. 4. Provide a level of accuracy to within 0.3' horizontal and 0.5' vertical. 5. Construct a Microsoft Access database tied to the GIS mapping system. This will allow changes to be made on the GIS or Access components with the corresponding changes automatically recorded on the other component. The Access database will contain attribute information and serve as an inventory listing for all utility components. 6. Phase the citywide inventory to spread the costs over several years. The Northern Section of the City was selected as the first phase of this effort. The inventory and mapping for the infrastructure will be performed north of S 115 St and include the entire Ryan Hill neighborhood. This area was chosen as a "test" area since little infrastructure records are available and it contains a mix of industrial and residential uses. Future phases may be modified based on information learned during this phase. Three consulting engineering firms, Perteet Engineering, PACE, and Earth Tech, were interviewed with Perteet Engineering rating the highest. BUDGET The Storm Water component of this survey requires additional and more detailed information than the other components of this effort. Therefore, it is recommended that of the $269,715 required for this effort, $169,715 come from the 412 Fund and the remaining $100,000 come from the 303 Fund. ALTERNATIVES State and federal regulations necessitate the record keeping of reliable as -built information and the tracking of infrastructure assets. These requirements could be met by two different approaches. 1. Minimal Approach Complete the existing "paper" as -built records system by field inventorying and recording features on maps, and updating the asset tracking sheets. Pros Less initial cost since efforts would be spent on areas where adequate records do not exist. Meets the basic needs of the various regulations. Mayor Mullet Page 3 March 26, 2003 Cons Accuracy of the information would not allow for design. Currently available information has not been kept up to date and contains errors. Electronic copying, storing, and emailing would not be available since this would require significantly larger file sizes. Increased design costs for City as well as developer projects since information is not readily available in a usable format. 2. GIS and Database Annroach Conduct a GIS field inventory of the entire City and create an infrastructure database. Pros Meets the needs of the various regulations. Information can be considered very reliable and used for design purposes. Information can be easily transferred electronically. 1 Easy locating and printing of as -built information for both City and public use. Cons Added cost for the more extensive information that would be collected and the necessity of completing the entire City. RECOMMENDATION Authorize a contract with Perteet Engineering, Inc., to provide the North Quadrant GIS Infrastructure Inventory in the amount of $269,715.00. RL:ad file: 02- DR01.3 (P.PVymU -DR PMan\O2DROI'GIS -Bxe0 PW CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Perteet Engineering, Inc. hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project designated Northern Quadrant GIS Infrastructure Inventory. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 180 calendar days from notice to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $269,715 without written authorization. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a Consultant Agreement for Professional .Services 'Northern Quadrant GIS Infrastructure Inventory c- r &.uroJO:os GIS mvemocv Conimc.d« Page I of I period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials, by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this A faithfully observe and comply with all federal, state, and Local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, Losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence /aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as Consultant Agreement for Professional Services Northern Quadrant GIS Infrastructure Inventory C. •T:AIP030105 GIS /n.enmry Comrvndoc Page 2 of I required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without Liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the consultant, or any of its supervisory personnel assigned to the project, the surviving members of the consultant hereby agree to complete the work under the terms of the Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations Consultant Agreement for .Professional Services Northern Quadrant GIS Infrastructure Inventory e::TEMP010103 GIS Invenm.v Comma.Joc Page 3 of I I 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attomey's fees, incurred in such shit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: 17. Integrated Agreement. This agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this of this Agreement between surviving members of the Consultant and the City, if the City so chooses. City of Tukwila 6300 Southcenter Boulevard Tulcwila, WA 98188 Notices to Consultant shall be sent to the following address: Perteet Engineering, Inc. 2707 Colby Avenue, Suite 900 Everett, WA 98201 CITY OF TUKWILA Steve Mullet, Mayor Attest/Authenticated: Jane E. Cantu, City Clerk Consultant Agreement for Professional Services Northern Quadrant GIS Infrastructure Inventory C7£ItP1OI0:05 GIS Inventory Conrmn.Jnr day of 20 CONSULTANT By: Approved as to Form: Kevin E. Weed President Office of the City Attorney Page 4 of I I Exhibit "A" Scone of Services City of Tukwila GIS Based Public Works Infrastructure Inventory Northern Quadrant (North of approx. S. 115 St.) INTRODUCTION The overall objective of Scope of Services is to provide an inventory and mapping of the City of Tukwila's public works infrastructure within the northern quadrant of the City. The inventory and mapping for the infrastructure will be performed in this area within the public rights -of -way, west of I -5, east of I -5 and north of the Duwamish River. Additional inventory and mapping east of I -5 will occur where permission for entry can be obtained from private properties. Like many agencies that have annexed highly urbanized areas that were formerly operated and maintained by the county, Tukwila is having difficulties identifying the Location and complexity of their acquired stormwater system. The stormwater systems in these areas were previously controlled by King County, and mapping records for these systems never existed, were lost, or never passed on to the City when annexation occurred. This condition is the most prevalent in the area surrounding East Marginal Way in the northem quadrant of the City. Due to the lack of good stormwater system mapping and inventories in this area, it has been selected to be the first neighborhood to receive a concerted stormwater system mapping and geographic information system (GIS) development effort. The program developed for the north city area will set the foundation for a citywide stormwater mapping and GIS. As the inventory of the stormwater system is being performed in the study area, additional surface features within the right -of -way such as the City's water, sanitary sewer, and street infrastructure system will be captured. The additional mapping of these facilities will allow for detailed information for these facilities to be added at a later date. Key to the success of the project is the thorough design of a data capture and storage system that will blend seamlessly with the City's existing GIS as well as be expandable for integrating future information or integration with maintenance and management software. Consultant Agreement for Professional Services Northern Quadrant GIS Infrastructure Inventory C:. TEAP.o)o :os GIS Immrom Co.rman.oc Page S of The work under this agreement will be accomplished under the following elements of work: SCOPE OF SERVICES 1.0 Management Coordination /Administration 1.1. Provide continuous project management administration (billing invoices, monthly progress reports) throughout the project's field data acquisition and GIS development. 1.2. Develop project schedule. Schedule to be updated by the Consultant at the City's direction as needed. 1.3. Attend twice monthly coordination meetings with City staff and prepare meeting minutes. It is assumed that a total of 12 meetings will be required and additional meetings, at the City's direction, will be considered additional work 1.4. Prepare independent QA/QC reviews. 1.5. Coordination of Sub consultants. 2.0 Project Planning 2.1. The Consultant analyst will schedule and lead the Project Kickoff and Planning meeting prior to the start of field data collection. This session will focus on the final identification of features and feature attributes to be collected by field survey crews. In addition, planning for future uses of the utility and street inventory will be discussed. From this session, the Consultant will prescribe a database template that will be used in the GPS data dictionaries for seamless transfer to the GIS via MS Access. This process will allow the Consultant to develop a comprehensive geo- database structure that will support both short and long term GIS database inventory needs of the City. 2.2. With the assistance of the City, a geographically bounded "test" area and four to five additional product delivery sub -areas will be defined. The field inventory, database /GIS, and output product for the test area will receive a QA/QC review by the Consultant and then be submitted to the City for review and comment. Upon receipt of the comments from the City modifications of the field inventory, database /GIS and/or project output will be made prior to proceeding to the subsequent geographic areas. Following the Consultant's QA/QC review subsequent submittals to the City will be made as each geographic area is completed. 2.3. The Consultant with input from the City will develop a custom "data dictionary" that will provide systematic inventory data fields for the field survey crews to complete during the field survey. 2.4. Survey "styles" that define the accuracy requirements for the specific inventory items will be determined with the assistance of the City in conjunction of the data dictionary. 2.5. Acquire from the City both a hard copy and electronic mapping that is readily available from King County, WSDOT and Boeing that show the infrastructure features that will be inventoried within their geographical areas. Electronic mapped stormwater features and data from these agencies that are outside of the Consultant Agreement for Professional Services Northern Quadrant GIS Infrastructure Inventory C.ITE..IP030201 GIS Inventory Conwadoc Page 6 of 11 City's rights -of -way will be incorporated into the City's GIS based utility inventory. 3.0 Field Data Acquisition 3.1. Assumptions: 3.1.1. Elevations will be referenced to NAVD "88" datum. 3.1.2. We estimate that 90% of inventory data will be acquired by GPS, the remainder will be by traditional optical equipment based upon GPS control points. 3.1.3. It is anticipated that the Consultant will not be required to enter confined spaces in order to collect survey data. If the Consultant is required by the City to enter confined spaces all labor and equipment for entry will be billed as "extra work 3.1.4. Only visible or easily recovered features will be surveyed. 3.1.5. City of Tukwila will ensure access to all private properties required for the survey. 3.2. Water System Survey: 3.2.1. The following visible water system appurtenances will be located by GPS or Optical survey: center of main valve boxes, service valve boxes, and hydrants; FDC (at base of wall), center of nut on PW, WIV (at base of wall), Meter Box, water vaults, base of Air Relief Valve vent pipe and center of manholes. 3.3. Sanitary Sewer System Survey: 3.3.1. The following visible Sanitary Sewer system appurtenances will be located by GPS or Optical survey: center of manhole, manhole rim, center of vault (access), invert elevation, pipe size and material, cleanouts, center of pump station access point and base of any electrical service panels for the sanitary system. 3.4. Storm System Survey: 3.4.1. The following visible Storm Sewer system appurtenances will be located by GPS or Optical survey: manhole and catch basins, including invert elevations, pipe sizes, material and direction of flow, culvert outfalls, ponds, ditches and swales. 3.5. Traffic and lighting system Survey: 3.5.1. The following visible Traffic system appurtenances will be located by GPS or Optical survey: base of signal poles, base of ped poles, base of ped push- button posts, center of J boxes and signal vaults, base at front of signal cabinet, base at front of electrical service cabinet, and base of pole for all luminaires. 3.5.2. Field maps prepared by TerraLogic will be used to conduct a "windshield survey" to determine the approximate length of the study area roadway segments and classify them by their apparent material type and lane configuration. 3.5.3. Field maps prepared by TerraLogic will be used to conduct a "windshield survey" to determine the approximate length of the study area sidewalk segments and classify them by their apparent material type and width. Consultant Agreement for Professional Services Page 7 of II Northern Quadrant GIS Infrastructure Inventory C'SEt1P010701 a!S lnvrnrory Comrna+lx 3.6. Monument Survey: 3.6.1.. Perform Global Position System (GPS) Real -time Kinematic (RTK) survey locating visible street monuments adjacent to utility inventory locations. No exhaustive investigation, reconnaissance or research will be performed to recover all of the street monuments. 3.7. Documentation: 3.7.1. NAD 83 (91) coordinates (accurate to 0.10') of all street monuments recovered will be included in the geo- database. 4.0 GIS Data Development 4.1. Support Field Data Acquisition 4.1.1. Implement protocols for weekly transfer of field collected information from GPS to GIS. 4.1.2. Ensure transfers are complete and conform to data dictionary design as prescribed in the Project Planning phase. 4.2. Data Development and Drainage Network Construction 4.2.1. Feature locations and their attributes will be modeled as points for all Water, Sewer, and Street features. 4.2.2. Stormwater features will be developed into a comprehensive drainage network. 4.2.3. Convert two (2) digital CAD files of the Boeing Facility and one (1) digital CAD file of the King County Airport into GIS for inclusion into the geo database. These files will be geo- referenced based on the City's digital orthophotos. Stormwater, water, sewer, and street features will be converted and attributed with information readily available in the digital CAD files. 4.2.4. Computer automated and manual QA/QC procedures will be used to detect flow anomalies, missing features, and other potential errors. These errors will be fixed in GIS where possible or will be returned to the survey team for further research. 4.2.5. Each sub -area data will be provided to City staff on a regular basis to allow for a final tier of QA/QC. Data will be made available for download off a secure web -site or provided to the City in an alternate fashion. 4.3. Geo- database Development 4.3.1. The Drainage Network and other point data constructed in Task 4.2 will be compiled into a "Personal Geo database Format This format provides several benefits in the use and long -term management of the Infrastructure Inventory Data. The personal geo database will implement a MS Access back -end and seamless access via ESRI products (ArcGIS, ArcView, and ARCIMS). NOTE ABOUT GEO- DATABASE: The ArcGIS v. 8.X already used by the City can easily convert the delivered data products in geo database format to a shapefile format for use in earlier versions of ArcView or for use in ArcExplorer (the free GIS software from ESRI). It can also convert to AutoCAD format; however some of the attributes compiled in Geo database may be lost. On the other hand, the geo database is NOT directly accessed by the ArcReader free map viewer. ArcReader can only read a PMF (portable map file) that is Consultant Agreement for Professional Services Page 8 of I I Northern Quadrant GIS Infrastructure Inventory C' TEMP 030.:01 GIS Imeneory Conemn.doe created using the ArcPublisher extension. This extension is purchased separately by ArcGIS users. The Consultant will provide PMF files of all its map product deliverables to the City; however, for future internal development of maps, the City may consider purchasing the ArcPublisher extension if the PMF format works well for them. 4.3.2. The Consultant will work directly with City staff to create fields and records within the database that will assist the City in addressing the current known reporting requirements of GASB -34 and NPDES Phase II. The database will be designed with the ability to be modified/revised to accommodate future requirements of these mandates. 4.3.3. TerraLogic will review the existing GIS road and sidewalk information developed from existing planimetric drawings and the 1999 Triathlon aerial photography. From these, we will extract number of road lanes, sidewalk lengths, and significant changes to sidewalk width. The remaining attributes of shoulder type and road/sidewalk materials will be verified by a windshield survey. TerraLogic will convert the road centerline layer currently used by the City into a linear referencing system. This allows the City to track and query multiple layers of road information along individual blocks or road lengths 4.3.4. In compiling the geo database, TerraLogic will develop the following geo database parameters: 4.3.4.1.Network geometry will be defined to identify the real -world coincidence of drainage network features (complex edges and junctions). 4.3.4.2.Connectivity rules based on physical characteristics of the drainage network will be defined (pipes must have catchments, at least on one end, etc.). 4.3.4.3.Data domains and subtypes will be identified and programmed into geo database. This means that the Consultant will identify all possible values for each attribute type, and that List of possible values will be coded into geo- database to ensure consistent data entry in the future, and prevent the entry of illogical values. For instance, there may be only four possible sewer pipe materials. Once these four types are coded as the "domain" for the "material" field, then the user will not be allowed to enter a material type not on that list. This is also handy in preventing misspellings during data entry that can cause problems in the City's later data queries. 4.3.4.4.Table relationship classes will be built to connect spatial features to their attribute information. This suggests that several of the attributes may be stored in tables separate from the attribute tables directly linked to the spatial features. Therefore, the Consultant will code into the geo database the relationship parameters to seamlessly link the remote tables with the spatial attribute tables. This will allow the user to quickly recreate these relationships in the ArcGIS environment, and be able to perfonn spatial queries and create thematic maps using attributes from the related table. Consultant Agreement for Professional Services Northern Quadrant GIS Infrastructure Inventory C SJIPOlo:OJ CIS lmmmry Conmm.doc Page 9 of I I 4.3.4.5.Attribute validation rules (coded values and data ranges) will be identified by City and consultant staff and programmed into the geo- database attribute tables by the Consultant. 4.3.4.5.1. TerraLogic will program a process to translate the data inventoried in Tasks 3.5.2 3.5.3 to GIS features attached to the referenced road centerline layer. The process will be semi automated with some manual interpretation of feature locations by an analyst. The road and sidewalk features will be organized into the geodatabase created for the water /sewer inventory, thus building the foundation for a fully integrated GIS for all public works operations. 4.4. Map Production 4.4.1. Hard copy maps of the completed inventory will be developed in ArcMap. This will include a basemap image of the project study area using GIS data provided by the City. The map will depict the drainage network with as many physical attributes that can be displayed without blurring the map image. The map will be compiled in both a poster -size (E) as well as an 11x17 format. One (1) draft and one (1) final submission of each hardcopy map will be provided to the City. Duplicate copies will be provided at an additional cost. 4.5. Documentation and Delivery 4.5.1. FGDC Compliant metadata will be developed and will accompany every feature dataset created in this scope of work. The metadata will outline the creation process as well as the spatial and feature attribute definitions. The form will be seamlessly linked to the layers in ArcGIS using the metadata kit provided with the software. 4.5.2. A recommended data management strategy will be written and provided to the City. This will offer suggestions on future expansion of the database. 4.5.3. The geo- database, including all GIS data layers created by the Consultant, and ArcGIS project file, and digital metafiles of the map graphics, will be placed on CD -ROM. A single copy of the CD will be sent to both the City and Perteet as a final product. Deliverables Copies of field notes. Infrastructure Geo- database including all GIS data layers created by the Consultant, an ArcGIS project file, and digital metafiles of the map graphics. One set of hardcopy maps in both Poster and 11 x 17 format. A "PMF" version of each hardcopy map for general use by City Staff that use the free ArcReader software. Consultant Agreement for Professional Services Northern Quadrant GIS Infrastructure Inventory. C;TE. IrOJOJOS GIS Inventory Conrrvcadoc Page 10 of I I Project: GIS Infrastructure Inventory Client: Tukwila EXHIBIT B CONSULTANT FEE DETERMINATION Classification Hours Rate Cost Principal -In- Charge 8 x $165.00 31,320 Sr. Associate 124 x $145.00 317,980 Project Engineer 8 x $120.00 3960 CPA 8 x 3110.00 3880 Principal Surveyor 90 x $140.00 512,600 Senior Professional Land Surveyor 90 x $130.00 511,700 Professional Land Surveyor 48 x $95.00 54,560 Two Person Survey Crew 380 x $145.00 555,100 Three Person Survey Crew 90 x $195.00 317,550 Project Surveyor 368 x $85.00 531,280 Survey Tech 8 x $70.00 3560 Clerical /Survey Assistant 68 x $60.00 54,080 TOTAL HOURLY COST 5158,570 REIMBURSABLES: RTK GPS Receivers ($400 /day) $14,800 Total Station ($100 /day) $600 Misc. $1,006 Mileage 0.365/mi. $2,044 Attenuator Truck ($1,700 /mo) $2,200 Boat Rental ($300 /day) $900 REIMBURSABLES TOTAL 521,550 SUBCONSULTANT COSTS: $81,450 mark up 10% $8,145 SUBCONSULTANT TOTAL 589,595 Prepared By: Mt- lit- o or,mn n MAXBNIUM COMPENSATION $269,715 Date: 2- I Sf -d Utilities Committee April 8, 2003 Present: Pam Linder, Chair; Joan Hernandez, Dave Fenton Jim Morrow, Frank Iriarte, Brian Shelton, Ryan Larson, Gail Labanara, Tom Pulford, Lucy Lauterbach 1. Public Works Trust Fund Loan The City submitted a $100,000 loan request to the Public Works Trust Fund (PWTF). They have received that loan, and the City is being asked to accept it. It will be used along with CDBG biock grant funding to design the needed drainage improvements in Cascade View. They hope to get a loan to do construction next year. Ryan drove to Olympia to turn in the loan application, finding out later he had even more time to do it. Ryan gave information about his other project, TIB, which is going well. There have been some complaints about debris on and off the road, and the work being done for storm water lines. The work for the storm drains is 70% complete. When that's done, the power lines will go in. Recommend City accent $100.000 PWTF loan. 2. GIS -based Infrastructure Inventory Public Works has agreed to a contract with Perteet to do a global positioning study of the area north of S. 115` in Allentown, including Ryan Hill and East Marginal Way. The annexed areas of the city don't have good drawings of the infrastructure, and it makes building difficult for contractors. It will also let our crews know where the outfalls and catch basins are for maintenance. $100,000 in funding will come from the 303 (Facility maintenance) fund and $169,715 will come from Surface Water. Dave asked if connectivity could be part of this study, and was told it could not be as they're looking for metal pipes only. A year ago the city called for consultants to present the information they would gather in a study like this, and Perteet was the clear winner. The only disadvantage of doing this is that it costs $269,715, and is only a small portion of the whole city. Move authorization for contract with Perteet engineering to nrovide infrastructure inventory to Regular Meeting. 3. Lower City Hall Entrance Work The northwest entrance to city hall with the deck is rotted and falling apart. The low bid did not include all the work that eventually needed to be done. It turned out that with the change orders, the eventual cost equaled the two higher bidders. What was first thought to be a small improvement turned in to a much larger job, with rot, previous cheap work, and insect damage all beyond what was known up- front. The project will be paid out of the 303 facility improvement fund. Dave and Joan wanted to know how this would affect the project of updating Council chambers. Jim M explained that there is a list of action items, a list of design items, and a list of needed but not scheduled items. The Council chamber is at the top of the design list. Another item Jim mentioned was the possibility of hiring a reliable and decent painting firm to do city projects for a year. Though it would cost more, it would result in higher satisfaction with painting jobs rather than relying on low bids that often do unsatisfactory work. Recommend change order to Council for aooroval.