The URL can be used to link to this page

Home My WebLink AboutCOW 2010-06-14 Item 4F - Budget - Program Reduction Options for Police and Fire DepartmentsCAS NUMBER: 10-067 Fund Source: Comments: 1 MTG. DATE 6/14/10 EXPENDITURE REQUIRED $N /A MTG. DATE 6/14/10 CO UNCIL AGENDA SYNOPSIS Meeting Date Prepared by 06/14/10 SL Initials Maygr i� evieu 1 Cqunczl review ITEM INFORMATION ID OUP's IORIGINAL AGENDADATE: JUNE 14, 2010 AGENDA ITEM TITLE Program Reduction Options for addressing budget gap CATEGORY Discussion n Motion Resolution Ordinance Bid Award Public Hearing n Other Mtg Date 6/14/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S In accordance with preliminary budget targets and the schedule established at the April 5, SUMMARY 2010 Regular Council meeting, staff is presenting information on proposed program or service reductions related to the Police and Fire departments. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte n Arts Comm. Parks Comm. Planning Comm. DA I'E: RECOMMENDATIONS: SPONSOR /ADMIN. Consider proposed program reductions and provide feedback to staff. COMMITTEE COST IMPACT% FUND SOURCE AMOUNT BUDGETED $N /A ECORD OF ACTION ATTACHMENTS Program or Service Reduction Proposals Matrix Updated 6/14/10 Program or Service Reduction Proposals (4) ITEM NO. APPROPRIATION REQUIRED $N /A 159 160 PROGRAM May 10, 2010 Boards and Commissions City Council Mayor's Office Community Development Dept. Municipal Court Human Services May 24, 2010 Information Technology Dept. Public Works Department PROGRAM OR SERVICE REDUCTION PROPOSALS TARGET PROPOSAL $27,500 Reduce Arts Commission Budget Reduce Equity and Diversity Commission Budget Reduce Sister City Committee Budget $5,000 Reduce "Other Services and Charges" and "Supplies" $125,000 Eliminate "Analyst" position Modify method of contracting for legal services $300,000 Eliminate second electrical inspector position Reduce level of graphics and mapping services Cross -train Permit Technicians Transition to lower -cost GIS Fund existing staff through housing program revenue Reduce capacity for unanticipated needs $6,000 Reduce Court, Probation and Parole expenditures n/a Maintain current level of support for CSC $112,500 Reduce Cell Phone expenses Miscellaneous budget reductions Reduce MS Office licensing costs Reduce PC specifications /extend rotation period $375,000 Service ReductionsMatrix6142010.docx SUMMARY Eliminate Development Engineer position Eliminate the CERT Training Program Reduce Street Maintenance level of service Reduced service levels in Bridge and overlay programs Eliminate Dump Pass and Neighborhood Clean -up sjl J REDUCTION $21,500 3,100 2,850 $27,450 $5,000 $100,000 550.000 $150,000 $94,500 45,800 46,500 17,080 80,000 16.120 $300,000 $6,000 $0 $10,000 14,500 27,000 63.000 $114,500 $101,050 44,500 71,500 137,500 32.500 $387,050 Page 1 161 162 Parks and $448,000 Reduce Administrative capabilities $103,000 Recreation Dept. Eliminate Tukwila Days $25,000 Eliminate Employee Recognition Banquet 12,000 Reduce Programs for Seniors 102,000 Reduce Programs for Youth and Teens 51,000 Reduce General Recreation Programs 42,000 Reduce Services for Facility Rentals and Operations 11,000 Reduce Various Administrative Expenses 17,000 Transfer 0.5 FTE from Parks Maintenance to Golf 28,000 Reduce Overall Parks Maintenance services 77.000 $468,000 Foster Golf $62,000 Reduce General Fund Subsidy $62,000 Course June 14, 2010 Police $93,000 Eliminate the Crime Prevention Officer position $97,000 Department Fire Department $204,000 Reduce Admin Support Tech position to 3 time $21,300 Reduce Fire Prevention by one Captain position 104,447 Reduce minimum staffing to reduce overtime costs 100.000 $225,747 Service ReductionsMatrix6142010.docx sjl Page 2 PROPOSAL: Eliminate the Crime Prevention Officer (CPO) position and reduce crime prevention services. DESCRIPTION: The Police Department provides a variety of crime prevention services and programs. One commissioned officer and a civilian employee manage and coordinate most of these services. We would reassign the officer to patrol and reduce our commissioned staffing from 71 to 70. Dissolving the CPO position creates a cost savings of approximately $97,000 in 2011. SERVICE The primary impacts are as follows: IMPACT: Reduction of crime prevention through environmental design surveys for businesses Reduction of the number of workplace safety presentations provided to local business Reduction of crime prevention information booths at community events Elimination of Citizens Academy Close the Neighborhood Resources Center The NRC is currently staffed with the CPO and approximately five volunteers and is open Monday through Friday 9 AM to 4 PM. The center would no longer be open to the public. We would continue to operate the camera monitoring center and marijuana testing facility housed in the NRC or relocate it as it is used regularly by our employees. PROPOSAL No decision is needed at this time. Staff will formalize this budget proposal as DECISIONS: part of the 2011 -2012 biennial budget process. NEXT STEPS: Provide staff feedback on potential budget reductions. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 97,000 REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 97,000 ALTERNATIVES: Although the department could reduce patrol, traffic, or investigative services, it is not recommended. CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Police _ProgramReduction_CPO.docx sj1 Page 1 163 164 PROPOSAL: DESCRIPTION: SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: BUDGET IMPACT: CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT Reduce Fire Prevention staffing by 1 Captain's position. Fire prevention was staffed up several years ago to deal with the vast amount of construction activity that was in the planning stages. Those projects are completed and construction activity is down significantly. The position would move into training to fill the position being vacated in February next year by the retirement of our training captain. The two remaining inspectors and the fire marshal will have more significant workloads. It should be anticipated that the service level to the construction community will be reduced, that they will have to wait longer to receive their inspections. It will take longer for prevention personnel to respond to complaints and to provide assistance to crews in need of aid when performing inspections. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. Discuss program or service reductions at Council Meeting. ANNUAL COST SAVINGS REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 2010 2011+ 104,447 104,447 ALTERNATIVES: Maintain current service level through passage of an EMS Levy or other funding sources. Assume that target reduction can be achieved through overtime reduction. Fire_ ProgramReduction _FirePrevention.docx sjl Page 1 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Reduce Admin. Support Technician position to 3 /4 time. DESCRIPTION: We have elected to fill our vacated Admin Support Technician position this with a 3 /4 time position this year; we anticipate that the 3 /4 time position will be satisfactory. SERVICE IMPACT: PROPOSAL DECISIONS: ALTERNATIVES: None recommended. Fire ProgramReduction Admin.docx sjl With the regard to the Admin Support Technician, we don't anticipate that our proposed change will have a service impact. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. NEXT STEPS: Discuss program or service reductions at Council Meeting. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS 24,000 21,300 REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS 24,000 21,300 Page 1 165 166 CITY OF TUKWILA PROGRAM OR SERVICE REDUCTION PROPOSAL AND ASSESSMENT PROPOSAL: Continue with reduction of minimum staffing to reduce overtime. DESCRIPTION: The reduction of minimum staffing has not significantly affected our fire Operations to date. SERVICE IMPACT: PROPOSAL DECISIONS: NEXT STEPS: Minimal impact if any associated with reduction of minimum staffing. No decision is needed at this time. Staff will formalize this budget proposal as part of the 2011 -2012 biennial budget process. 2010 savings will be captured through a budget amendment later this year. Discuss program service reductions at Council Meeting. BUDGET 2010 2011+ IMPACT: ANNUAL COST SAVINGS $100,000 $100,000 REVENUE INCREASE (DECREASE) ANNUAL NET SAVINGS $100,000 $100, 000 ALTERNATIVES: Maintain current service level through passage of an EMS Levy or other funding sources and fund overtime needs through Levy. Fire ProgramReduction_Overtime.docx sjl Page 1