HomeMy WebLinkAboutReg 2010-12-06 COMPLETE AGENDA PACKET 13 4 ii=A 4 Tukwila City Council Agenda
REGULAR MEETING
J Haggerton, Mayor Councilmembers Joe Duffie Joan Hernandez
190 Steve Lancaster, City Administrator AIIan Ekberg Verna Seal
Dennis Robertson, Council President Kathy Hougardy De'Sean Quinn
Monday, December 6, 2010; 7:00 PM Ord #2318 Res #1730
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. SPECIAL a. Introduction and swearing in of Bill Devlin, Police Sergeant
PRESENTATION b. Selection of winner for promotion of online utility bill payments
3. CITIZEN At this time, you are invited to comment on items not included on this agenda
COMMENT (please limit your comments to five minutes per citizen). To comment on
an item listed on this agenda, please save your comments until the issue is presented
for discussion.
4. CONSENT a. Approval of Minutes: 11/8/10 (Special Mtg.); 11/15/10 (RegularMtg.)
AGENDA b. Approval of Vouchers.
5. PUBLIC a. An ordinance adopting the development agreement between the City of Pg.1
HEARINGS Tukwila and WEA Southcenter LLC regarding traffic impact fees for the
development and redevelopment of Southcenter Mall.
b. Budget Legislation: (continued from 11 /22 /10 Council meeting): Pg•23
(1) An ordinance adopting the annual budget for the 2011 -2012 biennium. Pg.
(2) A resolution adopting the 2011 -2016 Financial Planning Model and Pg.27
Capital Improvement Program.
(3) An ordinance amending Ordinance No. 2221, which adopted the budget Pg.39
for the 2009 -2010 biennium.
Please bring your budget binders
6. UNFINISHED a. An ordinance adopting the Development Agreement between the City of Pg.1
BUSINESS Tukwila and WEA Southcenter LLC regarding traffic impact fees for the
development and redevelopment of Southcenter Mall.
b. Budget Legislation: Pg.23
(1) An ordinance adopting the annual budget for the 2011 -2012 biennium. Pg.
(2) A resolution adopting the 2011 -2016 Financial Planning Model and Pg.27
Capital Improvement Program.
(3) An ordinance amending Ordinance No. 2221, which adopted the budget Pg39
for the 2009 -2010 biennium.
Please bring your budget binders
c. Authorize the Mayor to sign Supplemental Agreement #11 to Contract Pg.55
#05 -071 with HNTB for design work for the Tukwila Urban Center Access
(Klickitat) project in the amount of $107,764.00.
Please refer to the 11 /22 /10 C0. W. packet.
(continued..)
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REGULAR MEETING
Monday, December 6, 2010
Page 2
6. UNFINISHED d. Authorize the Mayor to sign a contract with Western Systems of Everett, Pg.57
BUSINESS Washington for three ITS traffic signal control cabinets for the Tukwila
(continued) Urban Center Access (Klickitat) project in the amount of $64,326.87.
Please refer to the 11 /22 /10 CO. W. packet.
e. Authorize the Mayor to sign a contract with Western Systems of Everett, Pg.59
Washington for four ITS traffic signal control cabinets for the Southcenter
Parkway Extension project in the amount of $85,769.16.
Please refer to the 11/22/10 C.O. W. packet.
f. Authorize the Mayor to sign a contract with Kenyon Disend PLLC for legal Pg.61
services for 2011 -2012 in the amount of $35,500.00 per month plus
expenses.
7. NEW a. Authorize the formation of a Joint Ad Hoc Committee with representatives Pg.75
BUSINESS from the City of Tukwila and the Kent Regional Fire Authority to explore
opportunities for joint fire service consolidation.
b. A resolution updating and clarifying the non represented employees' Pg.83
compensation and adopting the non represented salary schedule and
benefits summary, effective January 1, 2011. (2011 wage schedule will
be frozen at 2010 level.)
8. REPORTS a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
9. MISCELLANEOUS
10. EXECUTIVE SESSION
11. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433- 1800/TDD 206 248 2933). This notice is available at
www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address
clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments
to five minutes. The Council appreciates hearing from citizens, but may not be able to take immediate
action on comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the fifth Monday of the month unless prior public notification is
given.
Regular Meetings: The Mayor, elected by the people to a four -year term, presides at all Regular Council
meetings held on the first and third Mondays of each month at 7 PM. Official Council action in the form of
formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council
meetings.
Committee of the Whole Meetings: Council members are elected for a four -year term. The Council
president is elected by the Council members to preside at all Committee of the Whole meetings for a one-
year term. Committee of the Whole meetings are held the second and fourth Mondays at 7 PM. Issues
discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during Citizen Comment. Please limit your comments to five minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same
as those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action of matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of
the Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to
the question, but may not engage in further debate at this time.
6. After the Public Hearing is closed, the Council may discuss the issue among themselves without
further public testimony. Council action may be taken at this time or postponed to another date.
w COUNCIL AGENDA SYNOPSIS
5 tc Initials ITEM NO.
�1�i fir Meeting Date Prepared by 1 Mayp ew 1 Council review 1
a: 4" `o I 11/22/10 I BG p' 1 I t I 5 I�
12/06/10 1 BG 1
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ITEM INFORMATION
CAS NUMBER: 10-139 IORIGINALAGENDA DATE: NOVEMBER 22, 2010
AGENDA ITEM TITLE Development Agreement between WEA Southcenter, LLC and the City regarding
traffic impact fees for Westfield Southcenter Mall
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heanng Other
Mtg Date 11/22/10 Mtg Date Mtg Date Mtg Date 12/06/10 Mtg Date Mtg Date 12/06/10 Mtg Date:
SPONSOR 1 1 Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/
SPONSOR'S This development agreement between the City and WEA Southcenter, LLC determines
SUMMARY the methodology and process for calculating traffic impact fees for future expansion
or renovation of the Westfield Southcenter Mall. It treats the Mall as one site and sets
a trip ceiling for maximum number of trips for the site and allows a trip bank to be
created. It also provides a mechanism for using banked trips and sets forth triggers
when traffic impact fees are owed to the City.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
LI Utilities Cmte Arts Comm. Parks Comm. [1] Planning Comm.
DATE: 11/15/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous approval, forward to Committee of the Whole.
COST IMPACT FUND SOURCE
EXPENDPTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00
Fund Source:
Comments
1 MTG. DATE 1 RECORD OF COUNCIL ACTION
I 11/22/10 Forward to next Regular Meeting
I I
12/06/10
MTG. DATE ATTACHMENTS
11/22/10 Information Memo dated November 9, 2010 (revised after 11/15 TC)
Draft Ordinance
Development Agreement
Transportation Committee Meeting Minutes from November 15, 2010
12/6/10 Informational Memorandum dated 11/9/10
Ordinance in final form with attachet,Development Agreement
Minutes from the Transportation Committee meeting of 11/15/10
2
*ILA
.0/''- City of Tukwila
Jim Haggerton, Mayor
s\2
19O INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
1 FROM: Bob Giberson, Public Works Director
DATE: November 9, 2010
SUBJECT: Development Agreement Westfield Southcenter Mall
ISSUE
The purpose is to determine whether the City should enter into a development agreement with WEA
Southcenter LLC regarding how impact fees will be assessed and trips tracked for the Westfield
Southcenter Mall as a unified site, rather than separate parcels; thereby creating efficiencies and
predictability for both the City and Westfield.
BACKGROUND
WEA Southcenter LLC is the operator of the Westfield Southcenter Mall (Mall) and owner of the
majority of the Mall property. Given that there are additional parcels on the Mall site and the sheer
size of the use (85 acres), issues have arisen regarding the assessment of impact fees; how they
are calculated, how the trips are tracked and when credit is given for discontinued uses. For
example, when Seafood City was permitted, disputes arose regarding whether trips from the
discontinued Mervyn's should be credited against the new Seafood City trips. Appeals of this
nature can be costly for both the City and Westfield; thus, it appeared desirable to simplify the
process for assessing traffic impact fees for development and redevelopment of the Mall property.
Staff worked collaboratively with Westfield to agree on a methodology and process for the
calculation of traffic impact fees to expedite permitting and provide predictability for future
development and redevelopment.
Nothing in the proposed agreement vests Westfield to a specific impact fee amount. When fees are
owed, they will be paid at the rate in effect at the time of assessment. This agreement simply
addresses the methodology for analyzing and utilization of trips to and from the site.
DISCUSSION
This development agreement accomplishes the following:
Treats the Mall as one site for purposes of traffic impact fee analysis.
Sets a "trip ceiling" for maximum number of trips for the site, as set forth in the 2004 EIS.
Allows for a "trip bank" to be created for discontinued uses at anchor or pad locations for the
term of the agreement.
Provides a mechanism for using "banked" trips when a new use replaces a discontinued use.
Sets forth triggers for when traffic impact fees are owed to the City.
Streamlines the process for providing traffic analysis to the City and places the primary burden
on demonstrating the availability of banked credits on Westfield.
RECOMMENDATION
Council is being asked to approve the ordinance adopting the development agreement between the
City and WEA Southcenter, LLC and consider this item at the November 22, 2010 Committee of the
Whole meeting and subsequent December 6, 2010 Regular Meeting with a public hearing.
Attachments: Ordinance Adopting the Development Agreement.
Development Agreement with Westfield
W \PW Eng \OTHER\Bob Giberson\InfoMemo Westfield Dev Ag 2010.doc 3
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City of Tulovibi
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF TUKWILA AND WEA SOUTHCENTER LLC
REGARDING TRAFFIC IMPACT FEES FOR THE DEVELOPMENT AND
REDEVELOPMENT OF WESTFIELD SOUTHCENTER MALL; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, RCW 36.70B 170 authorizes the City to enter into "development
agreements" with persons having ownership or control of real property; and
WHEREAS, pursuant to RCW 36 70.B 190, this ordinance and the "development
agreement" shall be recorded with the real property records of the county; and
WHEREAS, pursuant to RCW 36.70B.200, on December 6, 2010 the City Council
held a public hearing regarding the Development Agreement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Development Agreement Adopted. The Development Agreement
between the City of Tukwila and WEA Southcenter LLC, a copy of which is attached to
this Ordinance as Exhibit A, is hereby adopted.
Section 2. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2010
ATTEST/ AUTHENTICATED
Christy O'Flaherty, City Clerk Jim Haggerton, Mayor
Filed with the City Clerk:
APPROVED AS TO FORM BY Passed by the City Council.
Published.
Effective Date:
Shelley M. Kerslake, City Attorney Ordinance Number
Attachment: Exhibit A Development Agreement
W. Word Processing Ordinances \Adopting Westfield Development Agieement.doc
SK:mrl, 11/30/2010 Page 1 of 1
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DEVELOPMENT AGREEMENT
BY AND BETWEEN THE CITY OF TUKWILA AND
WEA SOUTHCENTER LLC FOR THE
EXPANSION AND RENOVATION OF WESTFIELD SOUTHCENTER MALL
THIS DEVELOPMENT AGREEMENT "Agreement is made and entered into this
day of 2010, by and between the CITY OF TUKWILA "CITY a
noncharter, optional code Washington municipal corporation and WEA SOUTHCENTER LLC
"WESTFIELD a Delaware limited liability company.
I. RECITALS
WHEREAS, the Washington State Legislature has authorized the execution of a
development agreement between a local government and a person having ownership or control
of real property within its jurisdiction (RCW 36.70B.170(1));
WHEREAS, Westfield Southcenter Mall (the "Mall is located on land within the City
of Tukwila, within the block bounded by Southcenter Parkway, Strander Boulevard, Andover
Park West and Tukwila Parkway. The Mall, comprising approximately 85 acres, is illustrated on
attached Exhibit A.
WHEREAS, Westfield is the operator of the Mall and the owner of the majority of the
Mall property, as illustrated in Exhibit A and legally described in Exhibit B (the "Westfield
Property
WHEREAS, the purpose of this Agreement is to simplify the process for assessing traffic
impact fees for development and redevelopment of the Westfield Property.
WHEREAS, the Parties agree that the Mall's presence in the community provides
significant economic and community benefit to the City and its residents;
WHEREAS, it is in the best interest of the Parties to agree on a methodology and process
for the calculation of traffic impact fees as they relate to development and redevelopment of the
Westfield Property to expedite permitting and provide predictability for future development and
redevelopment;
WHEREAS, The Westfield Shoppingtown Southcenter Expansion EIS (E03 -010) was
conducted for the proposed expansion of the Mall in October 2004 (the "EIS This proposed
expansion was expected to expand and renovate the Mall by 787,903 additional square feet of
gross building area (gba). As of the date of this Agreement more than half of the proposed
787,903 expansion has been built.
WHEREAS, at the time of EIS preparation, King County Parcel No. 3597000257 (the
"Former Bank of America Parcel located in the northwest portion of the Mall, was owned by
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Bank of America, N.A. and occupied by an 11,800 square foot (gla) Bank of America drive -in
bank (the "Former Bank of America that generated 148 p.m. peak hour trips. The Fonner
Bank of America Parcel was not considered part of the Mall in the EIS but trips from the bank
were considered part of the existing background conditions. In 2009, Westfield acquired the
Former Bank of America Parcel, the uses on the Fonner Bank of America Parcel were
discontinued and a new Bank of America bank was built on the Westfield Property. Traffic
impact fees were paid when building permits for the new Bank of America bank were issued.
WHEREAS, at the time of EIS preparation, the Mall consisted of five anchor buildings
occupied by Nordstrors, Macy's, Sears, J.C.Penney and Mervyn's respectively (the "Anchor
Buildings an enclosed multi- tenant building (the "Mall Building and several detached single
tenant buildings (the "Pad Buildings In 2007 the use of the Mervyn's Anchor Building was
discontinued.
WHEREAS, the EIS contemplated that, at build -out of the 787,903 additional square feet
(gba), 1332 new p.m. peak hour vehicle trips would be added to the City transportation system
due to the expansion and renovation;
WHEREAS, 1139 new trips have been added to the City's transportation system due to
the expansion and renovation of the Mall since 2004.
WHEREAS, a development agreement must be approved by ordinance or resolution after
a public hearing (RCW 36.70B.200); and
WHEREAS, a public hearing for this Development Agreement was held on
and the City council approved this Development Agreement by Ordinance on
NOW THEREFORE, in consideration of the mutual promises set forth here, the parties
hereto agree as follows:
III. AGREEMENT
1. The Project. The Project is the development, redevelopment, reoccupancy of
previously discontinued uses, and future changes in use of the Westfield Property, including the
addition of new free standing or attached structures. The term "Development" as used
hereinafter shall include any proposed development, redevelopment, or reoccupancy of
previously discontinued uses on the Westfield Property and any future changes in use of Anchor
or Pad Buildings on the Westfield Property.
2. Westfield Development Agreement. Effective December 23, 2005 Westfield and
the City entered into a Development Agreement which addressed, among other things, the
payment of traffic impact fees (the "Westfield Development Agreement This Agreement
supersedes the methodology in the Westfield Development Agreement for the calculation of
traffic impact fees. All other provisions of the Westfield Development Agreement remain
unchanged in full force and effect.
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3. Transportation Impact Fees and Concurrencv Approval.
3.1 Concurrencv Approval. Pursuant to TMC 9.48 and TMC 21.04, the City
has detennined that Mall, up to the Trip Ceiling (hereinafter defined), meets the City's standards
for transportation concurrency approval and mitigates significant adverse impacts to the City's
transportation system; provided that transportation impact fees are paid, if owing, applicable at
the time of building permit issuance.
3.2 Categorization of Trips. As described in the EIS, the use of the Mall, prior
to any expansion after 2004, generated a total of 3022 p.m. peak hour vehicle trips. These trips,
plus the 148 p.m peak hour vehicles trips from the Foiiiier Ban's of America, or a total of 3170
p.m. peak hour trips, comprise the baseline of existing trips in this Agreement (the "Existing
Trips These Existing Trips are further explained as set forth in Exhibit C. Development at the
Mall, as described in the EIS, was expected to generate at total of 1332 net new pin peak hour
trips "Future Trips Since 2004, Development at the Mall has resulted in the addition of 1139
new p.m. peak hour vehicle trips, of which the 153 new trips from Seafood City were offset by
applying an equal number of trips from the discontinuation of the former Mervyn's, resulting in
986 net new trips to date "Net New Trips to Date As a result, 346 net new pin peak hour trips
are remaining as of the execution of this Agreement (the "Remaining Trips
3.3 Trip Bank. Traffic impact fees will be imposed in accordance with the
teens of this Section.
3.3.1 Trip Ceiling. The maximum number of p.m. peak hour trips for
the Mall covered by this Agreement is 4502 trips (the "Trip Ceiling Subject to the provisions
of this Agreement, these 4,502 trips shall be reserved by the City for use by Westfield hereunder
for the Tenn of this Agreement'.
3.3.2 Deposit of "Credits" into Trip Bank. Westfield shall be entitled to
deposit into the Trip Bank, trip reductions from the closure or discontinuance of any use or
portion thereof in an Anchor Building or Pad Building on the Westfield Property, as depicted in
Ex. A, or trip reductions from a change in use in an Anchor Building or Pad Building on the
Westfield Property "Banked Trip Credits It shall be the responsibility of Westfield to provide
sufficient evidence to the City of the trip reduction proposed to be approved as Banked Trip
Credits and evidence of the closure, discontinuous, or change in any use. The City shall confilin
the requested Banked Trip Credits within 45 days of the Westfield's request. The Banked Trip
Credits may be used to off -set trips generated by the reoccupancy of any building, or portion
thereof, as well as new development. The Parties agree that the Trip Bank has, as a starting
balance, 194 trips.
3.3.3 Trip Credits from Klickitat Dedication. Westfield dedicated right
of -way for the Tukwila Urban Access Klickitat Improvements Project 84-RW19. The Westfield
Development Agreement provided a credit for the value of that dedication against traffic impact
Of this Trip Ceiling, 604 trips have been allocated to the property owned by Astoria Reality, Inc (the Macy's
Parcel and 192 trips have been allocated to the property owned by Bank of America N.A., (the "Bank America
Parcel It shall be the responsibility of Westfield to work with these property owners if development plans are
proposed for these parcels to ensure consistency with this Agreement.
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fees paid. To account for the credit remaining as of this date, The City agrees that Westfield has
285 additional pre -paid trips to apply against future development under this Agreement.
3.3.4 When Traffic Impact Fees Are Triggered. For any Development
that generates net new PM peak hour trips, Westfield shall provide the City a traffic analysis. In
that traffic analysis Westfield must elect to use Banked Trip Credits or indicate it will pay for the
net new trips. If Westfield elects to use Banked Trip Credits, it must demonstrate that there are
sufficient credits available to offset the net new trip generation. Traffic Impact Fees shall also be
triggered for the conversion of a parking garage or a portion thereof to a trip generating use, the
construction of any new trip generating building or the physical expansion of any existing
building for a trip generating use.
3.3.5 Calculation of Traffic Imnact Fees Owing. Of the 4,502 trips
allocated for the Mall under this Agreement, traffic impact fees have been paid for 4,156 trips. 2
With the additional pre -paid trips established by Section 3.3.3 above, traffic impact fees have
been paid for 4441 trips "Pre -paid Balance Thus, payment for traffic impacts is only due
when the number of trips occurring on the property exceed 4,441, up to the trip ceiling. Trips
exceeding the Pre -Paid Balance will be assessed the impact fee that is in effect at the time of
building permit issuance.
3.3.6 Engineering Analysis. Trip generation is generally calculated
using the ITE Trip Generation manual. Exceptions to this analysis arise when uses are unique.
Should Westfield propose a unique use for which an independent traffic analysis is required,
such analysis must be submitted to the City for approval 60 days prior to permit issuance. The
City shall decide on whether to approve such analysis within 30 days after submittal by the
Westfield.
3.3.7 Monitoring. It shall be the responsibility of Westfield to provide
sufficient evidence of trip generation for new proposed Development and for any proposed
Banked Trip Credit. Trip generation studies shall be consistent with traffic engineering practices
and shall be mutually agreed upon by both parties prior to implementation of this agreement.
The City shall maintain a: ledger of Banked Trip Credits and trips remaining under the Trip
Ceiling.
4. Exhibits. Exhibits to this Agreement are as follows:
a) Exhibit A Westfield Mall Illustration indicating pad buildings and
anchor buildings
b) Exhibit B Westfield Property Legal Description
c) Exhibit C Westfield Southcenter Trip Matrix
5 General Provisions.
2 This payment has been accomplished by a combination of SEPA mitigation, payment by existing development,
cash payments and land donation for system improvements.
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5.1 Governing Law. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Washington.
5.2 Terri. The terra of this Agreement shall commence on the Effective Date
and shall continue for a period of six years (the "Termination Date The term of this
Agreement shall be automatically renewed for one additional three year terin unless the Mayor
notifies Westfield at least 90 days prior to the Termination Date that the Agreement will not be
automatically renewed "Non- Renewal Notice Upon issuance of a Non Renewal Notice the
parties agree to negotiate in good faith amendments to this Agreement with the goal of extending
the Agreement beyond the Termination Date.
5.3 Effective Date. This Agreement shall become effective on the first date
upon which all Parties have executed this Agreement.
5.4 Recording. This Agreement or a memorandum thereof shall be recorded
against the Westfield Property as a covenant running with the land and shall be binding on the
Owners, its heirs, successors and assigns until this Agreement expires.
5.5 Agreement Binding on Successors. This Agreement shall be binding upon
and shall inure to the benefit of the heirs, successors and assigns of the Owners, and upon the
City, except as limited and conditioned in this Agreement.
5.6 Modifications to Agreement. This Agreement contains all terrrrs,
conditions and provisions agreed upon by the parties hereto, and shall not be modified except by
written amendment executed by both parties. Amendments to this Agreement that materially
modify the intent and policy of the Agreement must be approved by the City Council. Other
amendments may be approved by the City Mayor.
5.7 Interpretation_ Severabilitv.
5.7.1 Interpretation. The parties intend this Agreement to be interpreted
to the full extent authorized by law as an exercise of the City's authority to enter into
development agreements pursuant to RCW 36.70B.170 et seq., and this Agreement shall be
construed to exclude from the scope of this Agreement and to reserve to the City, only that police
power authority which is prohibited by law from being subject to a mutual agreement with
consideration.
5.7.2 Severabilitv. If any provisions of this Agreement are determined
to be unenforceable or invalid in a final decree or judgment by a court of law, then the remainder
of this Agreement not decreed or adjudged unenforceable or invalid shall remain unaffected and
in full force and effect. In that event, this Agreement shall thereafter be modified, as provided
immediately hereafter, to implement the intent of the parties to the maximum extent allowable
under law. The parties shall diligently seek to agree to modify the Agreement consistent with the
final court determination, and no party shall undertake any actions inconsistent with the intent of
this Agreement until the modification to this Agreement has been completed. If the parties do
not mutually agree to modifications within forty -five (45) days after the final court
determination, then either party may initiate the arbitration process under Section 7 for
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detennination of the modifications that will implement the intent of this Agreement and the final
court decision.
5.8 Authority. Each party respectively represents and warrants that it has the
power and authority, and is duly authorized, to enter into this Agreement on the terms and
conditions herein stated, and to deliver and perform its obligations under this Agreement.
5.9 Exhibits and Appendices Incorporated. Exhibits A through C are
incorporated herein by this reference as if fully set forth.
5.10 Headings. The headings in this Agreement are inserted for reference only
and shall not be construed to expand, limit or otherwise modify the terms and conditions of this
Agreement.
5.11 Time of the Essence. Time is of the essence of this Agreement and of
every provision hereof. Unless otherwise set forth in this Agreement, the reference to "days"
shall mean calendar days. If any time for action occurs on a weekend or legal holiday in the
State of Washington, then the time period shall be extended automatically to the next business
day.
5.12 Entire Agreement. This Agreement represents the entire agreement of the
parties with respect to the subject matter hereof. There are no other agreements, oral or written,
except as expressly set forth herein and this Agreement supersedes all previous agreements, oral
or written.
5.13 Attorneys' Fees. In any action to enforce or determine a party's rights
under this Agreement, the prevailing party shall be entitled to attorney's fees and costs.
5.14 No Third -Partv Beneficiary. This Agreement is made and entered into for
the sole protection and benefit of the parties hereto and their successors and assigns. Westfield,
at its discretion, may apply the benefits of this Agreement to any of its tenants that are subject to
the payment of traffic impact fees. No other person shall have any right of action based upon any
provision of this Agreement.
5.15 Interpretation. This Agreement has been reviewed and revised by legal
counsel for both parties, and no presumption or rule construing ambiguity against the drafter of
the document shall apply to the interpretation or enforcement of this Agreement.
5.16 Notice. All communications, notices, and demands of any kind that a
party under this Agreement requires or desires to give to any other party shall be in writing and
either (i) delivered personally, (ir) sent by facsimile transmission with an additional copy mailed
first class, or (iii) deposited in the U.S. mail, certified mail postage prepaid, return receipt
requested, and addressed as follows:
If to the City:
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City of Tukwila
6300 Southcenter Boulevard
Tukwila, Washington 98188
Attn: Mayor's Office and
Director of Public Works and
Director of Community Development
If to Westfield:
General Manager
Southcenter Mall
Westfield Corporation, Inc.
633 Southcenter
Seattle, WA 98188 -2888
And to:
Senior Vice President Development Northwest
Westfield Corporation, Inc.
11601 Wilshire Blvd., 12th Floor
Los Angeles, CA 90025 -1748
And to:
Brent Carson
GordonDerr LLP
2025 First Avenue, Suite 500
Seattle, WA 98121 -3140
Notice by hand delivery or facsimile shall be effective upon receipt, provided that notice
by facsimile shall be accompanied by mailed notice as set forth herein and shall be evidenced by
a machine- printed confirmation of successful transmission. If deposited in the mail, certified
mail, return receipt requested, notice shall be deemed delivered forty -eight (48) hours after
deposited. Any party at any time by notice to the other party may designate a different address
or person to which such notice or communication shall be given.
5.17 Delays. If either party is delayed in the performance of its obligations
under this Agreement due to Force Majeure, then performance of those obligations shall be
excused for the period of delay. For purposes of this Agreement, economic downturns, loss in
value of Westfield assets, inability to obtain or retain financing, do not constitute a force majeure
event.
5.18 Indemnification. Except as otherwise specifically provided elsewhere in
this Agreement and any exhibits hereto, each party shall protect, defend, indemnify and hold
harmless the other party and their officers, agents, and employees, or any of them, from and
against any and all claims, actions, suits liability, loss, costs, expenses, and damages of any
nature whatsoever, which are caused by or result from any negligent act or omission of the
7
Y \WP WESTFIELD \DEVELOPMENT AGREEMENT \TJF AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 09- I0.DOCX
13
party's own officers, agents, and employees in performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, loss, or damage is brought against a
party, the party whose negligent action or omissions gave rise to the claim shall defend the other
party at the indemnifying party's sole cost and expense; and if final judgment be rendered
against the other party and its officers, agents, and employees or jointly the parties and their
respective officers, agents, and employees, the parties whose actions or omissions gave rise to
the claim shall satisfy the same; provided that, in the event of concurrent negligence, each party
shall indemnify and hold the other parties harmless only to the extent of that party's negligence.
The indemnification to the City hereunder shall be for the benefit of the City as an entity, and not
for members of the general public.
5.19. Mediation. If a dispute arises from this Agreement or an alleged breach
thereof and if the dispute cannot be resolved through direct discussions, either party may, at its
election, request mediation by giving notice to the other party "Mediation Notice Within 5
business days from the Mediation Notice the parties shall mutually agree on the selection of a
mediator or, if the parties are unable to mutually agree on the selection of a mediator, the
mediator shall selected by JAMS. All fees and expenses for mediation shall be borne by the
parties equally. However, each party shall bear the expense of its own counsel, witnesses, and
preparation and presentation of evidence. If Mediation is elected and is unable to resolve the
dispute, the parties proceed with all available administrative appeals or judicial remedies.
IN WITNESS WHEREOF, the parties hereto have caused this Development Agreement
to be executed as of the dates set forth below:
CITY OF TUKWILA
By
Its
Dated:
WEA SOUTHCENTER LLC
By
Its
ATTEST:
By
8
Y \WP \WESTFIELD \DEVELOPMENT AGREEMENT\TIF AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11 -09 -10 DOCX
14
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
By
Shelley M. Kerslake, City Attorney
STATE OF WASHINGTON
ss.
COUNTY OF KING
On this day of November, 2010, before me, a Notary Public in and for the State of
Washington, personally appeared personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person who executed this instrument, on oath stated
that he was authorized to execute the instrument, and acknowledged it as the of
the City of Tukwila to be the free and voluntary act and deed of said municipal corporation for
the uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year
first above written.
NOTARY PUBLIC in and for the State of
Washington, residing at
My appointment expires
Print Name
9
Y \WP \WESTFIELD \DEVELOPMENT AGREEMENT\TIF AGREEMENT\TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11 -09 -10 DOCX
15
STATE OF WASHINGTON
ss.
COUNTY OF KING
On this day of November, 2010, before me, a Notary Public in and for the State of
Washington, personally appeared personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person who executed this instrument, on oath stated
that he was authorized to execute the instrument, and acknowledged it as the of
Prudential Financial, Inc. to be the free and voluntary act and deed of said corporation for the
uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year
first above written.
NOTARY PUBLIC in and for the State of
Washington, residing at
My appointment expires
Print Name
10
Y \WP WESTFIELD \DEVELOPMENT AGREEMENT \TIF AGREEMENT ITUKWILA WESTFIELD DEVELOPMENT AGREEMENT I1 -09 -10 DOCX
16
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0.601 Wilshire 81;Al. 1 Illt flow 1 SOUTHCENTER MALL SITE PLAN EXHIBIT A SITE l l t 9,•#N 4 1
.os Angeles. CA 90025 I i Aki-trit'htt
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EXHIBIT B
WESTFIELI) PROPERTY LEGAL DESCRIPTION
Parcels A. B, C, D, F, 0, H, I, J, K, L, M, N, 0 and P of the WI:A Southcenter LLC
Binding Site Improvement Plan, Recorded Under King County Recording No.
2010102100076.
18
EXHIBIT C
WESTFIELD SOUTHCENTER TRIP MATRIX
Proposed (2004 EIS) Permitted aaof8444O
Weekday PM Weekday PM Peak
Use Quantity Rate Total Quantity Rate Total
Trip Gerieration Prior to Expansion
1
Shopping Center 1,252,317 ,GLA 2�98 3732 1.262.317 GLA 2.98 3732
a_ Total Dr�ewayThps T 3732 -7--
b ShoppinQCenterPass�}yTrips 19% 710 1 1[
c Net Shopping Center Thps(phorto expansion) (c=a- b) T 3022 SO22
d Former Bank of America Outparce| 11800 22,4 264 118O0GLA 22,4 264
e Former Bank of America Internal Captune 25% 65 25% 65
f Former Bank of Amercia Pass-by Trips 19% 50 19% 50
g Net Trips from Former Bank of America (g=d'e-f) 148 14- 8
h Total Trips Prior to Expansion (h=c+g) 31701 3170
Trip Genarationfnon�ExpundedSouthomnter
Shopping Center t7��404 :GLA 4589 1,529,531 GLA 2.78 4252
Financial (Fidelity) 7,207
O7 2.78 20
_Res�m�nt(Cheesecake Factory) 21�O1 1086 229 10.209 GSF 10.86 -1lI 192
Bank (Bank ofAmehca) r 7.451 SF 25.82
Theater (\MC) 4,000 s OO Seat 8�14_ 560 2.QG8 0.14 416
_Seafood[]ty_ 35,859 GLA 7.35
Hotel 140 'Room!. O49 68
i Total Trips p �446
5254
5446
j Less Regourant/Theater/Bank/Seafoqd[�y/Hote| [aptureThpu 25�� 214 25% 246
k Total Driveway Trips (ki-j) 5232 5009
Pass-by
Shopping Center 17% 780 1796 723
Bank
17q� 33
ScafoodCity 17% 45
Restaurant 43% 98 43% 47
Total Pass-By Trips 878 848
m Net T�psA�
After w/o Former BofA ofA(m=i 4354�
4161
co
EXHIBIT
ry
c)
VVESTFIELD SOUTHCENTER TRIP MATRIX
Proposed (2004 EIS) Permitted as of 9-14-10
1 Weekday PM lWeekday PM Peak
Use Quantity Rate Total Quantity Rate Total
n Net Trips After Expansion w/ Former BofA (n=g+m) 45021 4309
o Net New Trips (o=m-h) 1332 2139
pTOial'Fut�e l ���a� nin�1
346
Trip Credits from Discontinued U
Banking Uses
q Mervyn's 86,115 GLA 2.79 240
7
r a4emy�sPas�by___ 17�� 41
s y�ervyn'sThp[redhs(s=q'� 199
t Former Bank of America
11800 GLA 22.4 264
u Former Bank of America Interna Capture I Sm 66
v FormerBank ofAmenciaPass'by
l996 50
w Former Bank ofAmehcaT�pCredhs(v=�tu)
(v=s-t-u) 148
x�Tot� Potential Trip Discontinued Uses 347
y Thpsfrom Discontinued Uses Applied to Seafood City2 153
z- Banked �ri��������moi (z=x-y)
Trip Remaining 194
Prepaid Trips
ThpsPhortoExpandon (=h)
3170
Thp�omPennh�edExpund f 9-14-10 Expansion g-
RemaininQK|ickidateDedi�tion[red�Conve�edtoThps
285
Total Pre-Paid
Balance of ...r~ 4441
1 133I-1139+I53=346 Because Seafood City's Trips were offset by i
applying trip credist, tho5e trips do not apply against total
remaining
2 Seafood OtyNet Thps=264'(17��x264)'(2596xZ64)=lS3
Page 2
Transportation Committee Minutes November 15 2010 Paae 2
C. Tukwila Urban Center Access (Klickitat) Protect: Traffic Control Cabinet Purchases
Staff is seeking Council approval to purchase three traffic signal control cabinets from Western Systems in
the amount of $64,326 87 for intersections included in the Tukwila Urban Center (TUC) Access Project.
The three cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) which
provides real -time remote signal and closed circuit television. Funding for this purchase is budgeted in the
104 Arterial Street Fund under the TUC Access Project. These above ground traffic control cabinets will
enable ITS control at or near the following areas after project completion.
I -5 and Nordstrom
Klickitat Drive
Doubletree and McDonald's
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
D. Southcenter Parkway Extension Proiect: Traffic Control Cabinet Purchases
Staff is seeking Council approval to purchase four traffic signal control cabinets from Western Systems in
the amount of $85,769.16 for new intersections specified as part of the Southcenter Parkway Extension
Project.
The four cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) as
discussed in Item C above. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the
Southcenter Parkway Extension Project. These cabinets will enable ITS control at or near the following
areas after project completion (see map in agenda packet for visual locations)
South 200 Street
E -Line
D -Line
Segale Drive C
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
E. Ordinance: Westfield Southcenter Mall Devel_oornent Agreement
Staff is seeking Council approval to enter into a development agreement with WEA Southcenter LLC
(Westfield Southcenter Mall) regarding the assessment and calculation of traffic impact fees for the Mall.
This agreement creates efficiency and predictability by treating the Mall as one unified site rather than
separate parcels in this assessment and calculation. The agreement does not vest Westfield to any specific
traffic impact fee amount. Highlights of the agreement include:
l i S Single unified site versus separate parcels
Sets maximum number of trips for site
Creates trip bank opportunities and sets the stage for remaining trips
Specifications of this agreement are consistent with amendments recently adopted relative to traffic impact
fees. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
F. 2010 3 Ouarter Reports
The Committee reviewed the status of program goals as outlined in the 2010 3rd Quarter Report,
and had no questions. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:26 p m.
Next meeting• Monday, December 6, 2010 5.00 p.m. Conference Room 1
_Committee Chair Approval
M int -s b AM. Reviewed by GL.
21
22
COUNCIL AGENDA SYNOPSIS
!-Y Inztaalr ITEM IVO.
d
4A Ni Meetuzn Date Prepared by 1 M or review Councal revzeav
1:5 ..�t ,r te :r G 1 11/22/10 1 S H 1 1W AR 1 5. g 0i 2
if
12/06/10 I SH q
90• I I I I 1 6.6 1 2
ITEM INFORMATION
I CAS NUMBER: 10-131 I ORIGINAL AGENDA DATE: NOVEMBER 22, 2010
AG] ND,\ ITEM TITLE An Ordinance adopting the 2011 -2012 biennial budget, and a resolution adopting the
2011 -2016 capital improvement plan.
C. I'I?GORY Discussion Motion Resolution Ordinance But' Award Public Hearing I 1 Other
Mt Date 11/22/10 Mtg Date Mtg Date 12/6/10 Mtg Date 12/6/10 Mtg Date Mtg Date 11/22/10 Mtg Date
SPONSOR n Council n Ma Adm Svcs E DCD Finance Fire Legal P&R Police PIY/
SPONSOR'S City Council is being asked to approve an ordinance adopting the 2011 -2012 biennial
SUMMARY budget, and a resolution adopting the 2011 -2016 Capital Improvement Plan.
These items are scheduled for Council consideration at the 11/22/10 C.O.W. and 12/06/10
Regular Council meeting.
RI. viiAvi BY COW Mtg. 1 1 CA &P Cmte F &S Cmte Transportation Cmte
Li Utilities Cmte n Arts Comm. n Parks Comm. n Planning Comm.
DATE: 11/16/2010
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance /Public Works
COMMITTEE unanimous approval Forward to COW
COST IMPACT FUND SOURCE
EXPrNDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$284,108,685 $0 $284,108,685
Fund Source. MISCELLANEOUS FUNDING SOURCES, SEE DETAIL.
Co,n,nen
MTG. DATE RECORD OF COUNCIL ACTION
I 11/22/10 Forward to the next Regular Meet
12/06/10
MTG. DATE ATTACHMENTS
11/22/10 Informational Memorandum dated 11/18/2010 (revised after FS meeting)
Draft Ordinance
Draft Resolution
City of Tukwila, 2011 -2012 Biennial Budget Changes (spreadsheet)
Minutes from the Finance Safety Committee Meeting of 11/16/10
12/06/10 Ordinance in final form (final budget figures provided 12/1/10)
Resolution in final form, Info Memo, Attachment A, 3 revised CII' pages
Documentation from 11/22 C.O.Q. packet: (11/18 Info Memo and FS Minutes) 23
24
jJ VJ 1LA, h,i,,.,
‚u 1
r i?
1908
C:it Tu:kwila
1W of
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE ANNUAL BUDGET OF THE CITY OF
TUKWILA FOR THE 2011 -2012 BIENNIUM; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the preliminary budget of the City of Tukwila for the 2011 -2012 biennium
was submitted to the City Council in a timely manner for their review; and
WHEREAS, a Public Hearing on the proposed budget was advertised and held on
November 22, 2010;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The City Council hereby adopts the document entitled "City of Tukwila 2011-
2012 Budget," incorporated by this reference as if fully set forth herein, in accordance with
RCW 35A.33 075
Section 2. The totals of the estimated revenues and appropriations for each separate fund
and the aggregate totals are as follows:
2011 2012 Total Biennium
Revenue Revenue Revenues
Fund Expenditures Expenditures Expenditures
000 General 57,280,014 57,218,436 114,498,450
101 Hotel /Motel 2,049,961 1,708,072 3,758,033
103 City Street 731,000 804,171 1,535,171
104 Arterial Street 38,790,139 10,396,127 49,186,266
105 Contingency 1,293,816 2,595,632 3,889,448
107 Fire Equipment Cumulative Reserve 771,685 901,356 1,673,041
109 Drug Seizure Fund 406,000 208,000 614,000
209 Limited Tax G.O. Bonds 2003 592,572 594,350 1,186,922
210 Limited Tax G.O. Refunding Bonds, 2003 501,932 500,893 1,002,825
211 Limited Tax G.O. Refunding Bonds, 2008 836,829 831,042 1,667,871
212 Limited Tax G.0 Bonds, 2009A 30,166 30,184 60,350
213 Limited Tax G.0 Bonds, 2009B 254,438 254,605 509,043
214 Limited Tax G.0 Bonds, 2010A 395,775 393,975 789,750
215 Limited Tax G.O. Bonds, 2010B 190,450 190,450 380,900
216 Limited Tax G.O. Refunding Bonds, ValleyComm 170,990 232,910 403,900
301 Land Acquisition, Recreation Park Devl. 5,096,243 4,695,772 9,792,015
302 Facility Replacement 2,005,756 1,886,121 3,891,877
303 General Government Improvements 2,657,203 1,000,906 3,658,109
304 Fire Improvements 190,100 240,200 430,300
401 Water 10,271,534 7,141,899 17,413,433
402 Sewer 9,121,426 6,681,200 15,802,626
404 Water /Sewer Revenue Bonds 651,637 671,185 1,322,822
405 Bond Reserve 411,000 411,000 822,000
411 Foster Golf Course 2,337,200 1,968,078 4,305,278
412 Surface Water 5,214,886 4,652,663 9,867,549
501 Equipment Rental 5,642,740 5,776,155 11,418,895
502 Insurance Fund 8,687,561 8,876,388 17,563,949
503 Insurance LEOFF 1 Fund 1,929,040 1,825,846 3,754,886
611 Firemen's Pension 1,503,872 1,491,744 2,995,616
Total All Funds Combined 160,015,965 124,179,360 284,195,325
W Word Processing Ordinances DRAFT Budget Ordinance 2011- 2012.doc
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25
Section 3. A complete copy of the final budget for 2011 -2012, as adopted, together with a
copy of this adopting ordinance, shall be kept on file in the City Clerk's Office, and a copy shall
be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the
State Auditor and to the Association of Washington Cities.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in the
official newspaper of the City, and hall take effect and be in full force and effect five days after
passage and publication as provided by law
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2010
ATTEST/ AUTHENTICATED
Jim Haggerton, Mayor
Christy O'Flaherty, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY. Passed by the City Council.
Published.
Effective Date:
Office of the City Attorney Ordinance Number
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26
w
Aso o 'S %1 1�
1908
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE 2011 -2016 FINANCIAL PLANNING
MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL
GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS.
WHEREAS, when used in conjunction with the biennial City budget, the Capital
Improvement Program (CIP) and the Financial Planning Model for the period 2011 -2016
are resource documents to help plan directions the City will consider for the future; and
WHEREAS, the Financial Planning Model and Capital Improvement Program are
not permanent fixed plans, but are guidelines or tools to help reflect future goals and
future resources at the time budgets are being plaluled; and
WHEREAS, the cominitment of funds and resources can only be made through the
budget process;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby adopts the 2011 -2016 Financial Planning Model
and accompanying Capital Improvement Program, incorporated by this reference as if
fully set forth herein.
Section 2. A copy of the 2011 -2016 Financial Planning Model and accompanying
Capital Improvement Program shall be kept on file in the City Clerk's Office.
Section 3. The assumptions, revenues and expenditures will be reviewed and
updated annually, or as necessary, by the City Council.
Section 4. The detail of Capital Improvement Program projects will be reflected in the
published Financial Planning Model and Capital Improvement Program 2011 -2016.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2010
ATTEST/ AUTHENTICATED
Dennis Robertson, Council President
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY
Filed with the City Clerk:
Passed by the City Council.
Office of the City Attorney Resolution Number
Attachment: Financial Planning Model and Capital Improvement Program 2011 -2016
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27
28
ILA 1,
�s City of Tukwila
3
a Jim Haggerton, Mayor
1906 INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
City Council
FROM: Gail Labanara, Public Works Analyst
Peggy McCarthy, Deputy Finance Director -A, '1L-
DATE: December 1, 2010
SUBJECT: 2011 2016 Financial Planning Model Capital Improvement Program
ISSUE
Updated Financial Planning Model and Capital Improvement Program (CIP).
BACKGROUND
Council requested that Attachment A include the actual activity from 2008 and 2009 and the
estimated projections and budget from 2010 We also have updates for specific CIP pages.
ANALYSIS
Attached is the latest version for Attachment A. There will be some additional adjustments as we
finalize Attachment B and incorporate those numbers into Attachment A. Three CIP pages have
been changed from the Proposed CIP and have been attached for reference. Below are the
changes made to Attachment A compared to the Proposed Attachment A.
Added 2008, 2009, 2010 Projection, and 2010 Budget for historical reference.
Incorporated $1 million in decreased Health Insurance Premiums into O &M Expenditures (Att B).
D Incorporated $2.2 million in Program Reductions into O &M Expenditures (Att B).
Incorporated $900k (50 in Other Revenues /Exp Reductions into O &M Expenditures (Att B).
Incorporated Howard Hanson Dam into General Government 303 Fund (see new CIP page).
Combined Bridges and Arterial Streets as now budgeted together in 104.98 for Project Accounting.
New CIP page 10 for TUC Pedestrian Bridge (recently received a $500k grant).
New CIP page 51 for Duwamish Gardens (updated at 11/1 Transportation Committee).
RECOMMENDATION
Information for adoption of the 2011 -2012 Biennial Budget Ordinance and the Resolution for the
2011 -2016 Financial Planning Model and Capital Improvement Program.
Attachments: Attachment A
New CIP page 83 Tukwila Levee Repairs for Howard Hanson Dam Flood Response
TUC Pedestrian Bridge, page 10 CIP page
Duwamish Gardens, page 51 CIP page
H: \CIP \Info Memo Final Att A for 12 -6 -10 Council.doc 2 9
30
ATTACHMENT A
CITY OF TUKWILA
TOTAL REVENUES EXPENDITURES
2011 2016 Analysis in 000's
2010
2008 2009 Projec- 2010
REVENUES (see A -1) Actual Actual tion Budget 2011 2012 2013 2014 2015 2016 Totals
General Revenues
Sales Tax 18,209 14,739 14,822 15,502 15,400 15,631 15,865 16,103 16,587 17,084 96,670
Property Taxes 11,116 12,190 13,395 12,400 12,800 13,120 13,448 13,784 14,129 14,482 81,763
Utility Taxes 4,262 4,942 4,646 4,747 4,500 4,635 4,774 4,917 5,065 5,217 29,108
New Revenues 3,000 3,000 3,075 3,152 3,231 3,311 3,394 19,163
Other Revenue Incr /Exp Red 900 922 945 969 993 2,037 6,766
One -time sale of property 2,000 0 0 0 0 0 2,000
Interfund Utility Taxes 0 1,813 1,527 2,600 1,349 1,431 1,559 1,651 1,770 1,862 9,622
Gambling Taxes 2,176 2,568 2,139 2,099 1,977 2,036 2,097 2,160 2,225 2,292 12,788
Contract Agreement SCL 1,845 1,967 1,998 1,976 1,976 2,035 2,096 2,159 2,224 2,291 12,782
Charges /Fees for Services 4,592 2,727 4,067 5,273 5,431 5,594 5,762 5,935 6,113 6,296 35,131
Transfers In Other Funds 1,568 1,857 2,306 2,493 1,875 1,931 1,989 2,049 2,110 2,174 12,128
Intergovernmental Revenue 330 3,572 1,332 922 922 950 978 1,007 1,038 1,069 5,964
Other Taxes /Miscellaneous 1,604 2,793 1,670 1,640 1,640 1,689 1,740 1,793 1,846 1,901 10,610
Subtotal 45,703 49,169 47,903 52,652 53,770 53,050 54,406 55,759 57,411 60,098 334,493
Dedicated Revenues (Capital)
Real Estate Taxes 830 257 437 500 250 258 265 273 281 290 1,617
Motor Vehicle Taxes 412 393 339 455 455 469 483 497 512 527 2,943
Investment Interest/Misc. 509 136 89 500 100 103 106 109 113 116 647
Property Taxes 85 12 33 130 130 130 130 130 130 130 780
Parking Taxes 148 156 143 140 140 140 140 140 140 140 840
Transfers from Golf Course 0 0 0 0 0 0 150 150 175 175 650
Subtotal 1,984 954 1,040 1,725 1,075 1,100 1,274 1,299 1,351 1,378 7,477
TOTAL REVENUE AVAIL 47,686 50,123 48,943 54,377 54,845 54,150 55,680 57,058 58,762 61,477 341,969
EXPENDITURES
Operations Maintenance: 43,984 44,641 42,271 45,376 44,301 44,901 47,001 49,197 51,494 54,915 291,809 1
(See Attachment B)
Debt Service 1,844 2,094 2,463 2,466 3,455 3,447 3,532 3,593 3,104 2,874 20,005
Transfers to Reserve Fund 0 0 0 0 1,256 2,573 3,958 5,406 0 0 13,193
Estimated underfunded PERS 0 0 0 0 772 803 835 868 903 939 5,120
Admin /Engineering Overhead 425 497 515 300 300 309 318 328 338 348 1,941
Subtotal Available 1,433 2,891 3,693 6,235 4,761 2,117 36 (2,334) 2,923 2,401 9,901
Capital Attachment C
Residential Streets 0 0 78 0 150 300 0 200 300 3,000 3,950
Arterial Streets /Bridges 803 5,560 1,769 3,748 2,181 2,837 2,522 2,390 2,865 1,945 14,740
Parks Trails 1,137 0 408 662 433 459 438 267 217 21 1,835
General Government
Facilities 917 193 17 108 101 0 0 0 0 0 101
General Improvements /HHD 680 2,612 2,488 2,700 2,200 800 500 500 500 500 5,000
Fire Improvements 0 0 0 (50) (50) (50) 0 0 0 (55) (155)
Subtotal Capital 3,536 8,365 4,761 7,168 5,015 4,346 3,460 3,357 3,882 5,411 25,471
Balance by Year (2,103) (5,474) (1,068) (933) (254) (2,229) (3,424) (5,691) (959) (3,010) (15,567)
Carryover 28,659 26,556 21,082 22,639 20,109 0 0 0 0 0 20,109
'Accumulated Totals 26,556 21,082 20,014 21,706 19,855 17,627 14,202 8,511 7,551 4,540 1
VI I 31
2011 2016 Financial Planning Model 1 2/01/2010
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Tukwila Levee Repairs Maintenance PROJECT NO. 10901301
DESCRIPTION: Remove temporary flood control measures and restore property along the levee.
The US Army Corps of Engineers notified Valley cities that the Howard Hanson Dam sustained damage
JUSTIFICATION: during the January 2009 flood event. Available flood storage was reduced resulting in potential increased
release rates and possible flooding of the Green River Valley.
STATUS: Temporary containment measures were installed in 2009 that included Hesco walls and Super sacks.
MAINT. IMPACT: Increased flood patrol and maintenance inspection of the temporary measures.
The US Army Corps of Engineers expects to restore full storage volume of the Howard Hanson Dam in
COMMENT: 2011 Direction from the Corps to remove the temporary measures is expected in 2011. The trail will also
need repair and overlay due to the damage from containment placement.
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Engineering 200 200
Land (R /W) 0
Const Mgmt 200 200
Construction 1,300 300 1,600
TOTAL EXPENSES 0 0 1,700 300 0 0 0 0 0 2,000
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
City Oper. Revenue 0 0 1,700 300 0 0 0 0 0 2,000
TOTAL SOURCES 0 0 1,700 300 0 0 0 0 0 2,000
mrmrc_
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3 2 2011 2016 Capital Improvement Program 83
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Tukwila Urban Center Pedestrian /Bicycle Bridge Project No 90510403
DESCRIPTION: Construct a new pedestrian /bicycle bridge over the Green River.
JUSTIFICATION: Pedestrian /bicycle connection between Tukwila's Urban Center and commuter rail /Amtrak station.
Supports local and regional goals and policies regarding land use and transportation in Urban Center
STATUS: Pedestrian System Report has identified the optimal location for bridge crossing to be south of the Best
Western Hotel. Type, Size, and Location Report to be completed in 2011
MAINT. IMPACT: To be determined.
State Enhancement design grant for $190,000 and Transit Oriented Development (TOD) planning grant
COMMENT: of $55,000 PSRC grant of $500k for final design Project is on Park Impact Fee list with funding
of $2 million with an 80 %120% split.
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 227 1 517 745
Land (R/W) 100 100
Const. Mgmt. 1,000 1,000
Construction 6,520 6,520
TOTAL EXPENSES 227 1 517 0 0 100 7,520 0 0 8,365
FUND SOURCES
Awarded Grant 227 1 517 745
Proposed Grant 5,200 5,200
Mitigation Actual 0
Park Impact Fees Expected 80 1,520 1,600
City Oper Revenue 0 0 0 0 20 800 0 0 820
TOTAL SOURCES 227 1 517 0 0 100 7,520 0 0 8,365
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2011 2016 Capital Improvement Program 1 3 3
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Duwamish Hill Preserve Project No. 90330109
Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this passive
DESCRIPTION: public park at 3800 S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and Grandmother's
Hill.)
JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline.
Phase I development began in 2008 and was completed in 2010. In 2011, volunteers and staff will continue to
seed and plant various areas to enhance the preserve; consultants will perform historical and environmental
STATUS: evaluations from the balance of the STA mitigation funds. Staff will seek grant funds in a partnering effort with
the Cascade Land Conservancy and the Friends of the Hill citizen's group for acqusition and development of
Phase II. A donation of 209' of riverfront property is expected in 2011.
MAINT. IMPACT:
Phase II is on Park Impact Fee list for $2 million with an 80 %/20% split. Sound Transit mitigation of $313k for
COMMENT: construction site. Grant for $220,000 from Recreation Conservation Office (RCO). Future grants from RCO, King
Conservation District, and more with REET funds as a match.
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 216 14 25 25 200 480
Land (R /W) 975 1,000 450 2,425
Const. Mgmt. 607 607
Construction 18 158 25 25 25 4,050 4,301
TOTAL EXPENSES 1,209 172 50 50 1,025 0 0 0 5,307 7,813
FUND SOURCES
Awarded Grant 1,155 1,155
Proposed Grant 750 1,400 2,150
Mitigation 313 313
Park Impact Fees 93 93
Park Impact Fees Expected 15 93 25 25 70 70 70 1 ,282 1,650
REET 1 (1st Qtr Percent) (259) 64 (43) 25 250 (70) (70) (70) 2,625 2,452
TOTAL SOURCES 1,209 172 50 50 1,025 0 0 0 5,307 7,813
Project Location o.,.., o e ve N i
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3 4 2011 2016 Capital Improvement Program 51
��)ILA
4 ma City o Tukwila
a Ni 1 Jim Haggerton, Mayor
29o� INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE: November 18, 2010 (Revised after Finance and Safety Committee)
SUBJECT: 2011 -2012 Biennial Budget Ordinance
2011 -2016 Financial Planning Model Capital Improvement Program
ISSUE
Council must adopt the 2011 -2012 biennial budget and 2011 -2016 Capital Improvement
Plan by the end of December. This typically happens with the first Regular meeting in
December.
BACKGROUND
The proposed preliminary budget for 2011 -2012 and draft 2011 -2016 CIP were
presented to Council on October 4, 2010. Since that time, there have been a number of
meetings to discuss items within the budget and CIP, as well as detailed review by all
Council committees during the month of October. Council also held a special budget
workshop on October 19, 2010.
DISCUSSION
The proposed 2011 -2012 biennial budget reflects the adjustments presented to Council
as part of the City's "three- legged stool" approach to dealing with the current financial
crisis. Program and service reductions have been included in the relevant departments,
as well as related revenue increases. New revenue sources were adopted by Council,
including the Revenue Generating Regulatory License fee. Also, steps were taken to
address the cost of employee compensation. The final budget document will include a
savings of approximately $1.2 million per year in contributions to the City's self
insurance fund.
The attached "Summary of Proposed Revisions to Preliminary Budget" provides a high
level summary of proposed changes since the Preliminary Budget was presented in
early October. This matrix tracks where we are with regard to meeting our "three- legged
stool" targets for increased revenue, program reductions and cost of compensation.
Overall budget savings have increased by just over $200,000 compared to the October
Preliminary Budget. A more detailed listing of changes to the October Preliminary
Budget is also attached, and will be reviewed at the November 22 Committee of the
35
INFORMATIONAL MEMO
Page 2
Whole meeting. These changes will include, among other items, any agreed to COLA
reductions from represented and non represented employees.
RECOMMENDATION
The Finance and Safety Committee is being asked to approve the 2011 -2012 biennail
budget ordinance and the 2011 -2016 Financial Planning Model and Capital
Improvement Plan resolution and forward to the Committee of the Whole.
This item is scheduled for the November 16 Finance and Safety Committee meeting,
the November 22 Committee of the Whole meeting, and the December 6 Regular
Council meeting.
ATTACHMENTS
Summary of Proposed Revisions to Preliminary Budget
Draft Budget Ordinance
Draft CIP Resolution
City of Tukwila, 2011 -2012 Biennial Budget Changes (spreadsheet)
3 6 W'12010 InfoMemos\Biennial Budget OrdinanceSJL.doc
SUMMARY OF PROPOSED REVISIONS TO PRELIMINARY BUDGET 22- Nov -10
TARGET PRELIMINARY REVISED CHANGE FROM
BUDGET PROPOSAL PRELIMINARY BUDGET
INCREASED REVENUE 3,400,000 3,000,000 3,000,000
PROGRAM REDUCTIONS 2,200,000 3,809,851 3,410,866
Boards and Commissions 27,450 27,450
City Council 5,000 10,000 Travel budget reduced $5,000 (10- 19 -10)
Mayor's Office 339,400 339,400
DCD 475,810 468,787 Code Enf admin supt restored (11- 15 -10)
Eliminate graphics /mapping retain $18K
Municipal Court 66,631 66,631
Human Services 45,800 30,000 Contingency fund restored (11- 15 -10)
Information Technology 186,500 114,500 Hazelnut restored 3X per year (11- 15 -10)
Public Works 605,050 605,050
Parks and Recreation 744,500 744,500
Foster Golf Course 62,000 62,000
Police Department 502,600 502,600
Fire Department 534,909 225,747 3 firefighter positions restored (11 -8 -10)
Tukwila Pool 100,000 100,000
Human Resources Department 28,000 28,000
Finance Department 86,201 86,201
COST OF COMPENSATION 3,400,000 1,000,000 1,617,222
Reduced contribution to health fund 1,000,000 1,225,000 Based on R.L. Evans recommendation
Firefighters wage freeze 212,736 Based on Memorandum of Agreement
Non -rep employees wage freeze 179,486 Proposed
TOTAL NEW REVENUE COST SAVINGS 9,000,000 7,809,851 8,028,088
w
Finance Safety Committee Minutes November 16, 2010 Page 2
Today's assessed value represents a decrease of 2.9% compared to last year, and staff is recommending
levying a full 1% increase to property taxes due to a negative Implicit Price Deflator. In order to levy the
full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the
property tax levy. A public hearing is scheduled for November 22, 2010. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 22 COW FOR PUBLIC HEARING AND DISCUSSION.
C. Legislation Reaardina Budget CIP
Staff is seeking Council approval of an ordinance amending the 2010 Budget; an ordinance adopting the
2011 -12 Biennial Budget; and a resolution adopting the 2011 -16 Capital Improvement. Each item is
discussed in more detail below.
Ordinance Amending the 2010 Budget
As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance
amending the 2010 Budget. The amendment includes many items that have been discussed and
addressed throughout the year.
Both the property taxes and business license revenue line items are over budget by slightly more than
$400,000 total. This coverage will help fund additional expenses outlined in the budget amendment.
The items, explained in detail in the Informational Memo included in the November 22 Finance
Safety Committee agenda packet, include:
Project deficits in Finance, Legal, Community Development, Court, Fire, and Parks
Maintenance
Bond Revenue for Southcenter Parkway and Emergency Response Equipment
Debt Service on tax exempt bonds issued
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
Ordinance Adopting the 2011 -12 Biennial Budget
Staff is seeking Council approval of an ordinance adopting the 2011 -12 Biennial Budget. Shawn
Hunstock reported that the City will be adopting two single year budgets rather than one 24 -month
budget. This makes the process of adjustments, amendments and forecast much more efficient. As the
City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -16 CIP,
there was minimal discussion on the draft ordinance which adopts the budget. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
A Resolution Adopting the 2011 -2016 CIF
Staff is seeking full Council approval of a resolution adopting the 2011 -2016 CIP. As the City
Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -2016 CIP,
there was minimal discussion on the draft resolution which adopts the 2011 -2016 CIP.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
D. City Investments
As per City policy, staff provided the quarterly update to the Committee regarding City investment
reports. Report details begin on page 37 of the Committee agenda packet and demonstrate what the City
currently has in its portfolio.
Peggy McCarthy also briefed the Committee on an investment policy for the City which was last seen by
the Committee on June 22, 2010. At that meeting, staff reported that the City's revised investment policy
was submitted to the Washington Municipal Treasurers Association (WMTA) for certification and they
were awaiting return of the policy prior to coming forward to Committee for approval. Staff has not yet
heard from WMTA and is requesting Committee approve the policy in the meantime in order to begin
policy implementation.
3 8 The draft policy remains the same as it was in June with the exception of Section 11.1: Maturities, which
will now call for a minimum of 30% of the of the City's portfolio to be comprised of investments
COUNCIL AGENDA SYNOPSIS
q 11' ITEM NO.
C N r
q Inztzal� M eeti ng Date Prepared by I Mayg<revzezv 1 Council revzeu f 1 l €r��_ y 11/22/io I sH I 4. I X1,1 I 6, g 'N 1 12/06/ 10 I SH I I /2 /0 1 4-- 906 1 I 1 I
ITEM INFORMATION
CAS NUMBER: 10-132 !ORIGINAL AGENDA DATE: NOVEMBER 22, 2010
AGI;NU' ITEM TITLE An Ordinance amending the 2009 -2010 biennial budget.
C \TEGORY N Dzscuwon Motion Resolution N Ordinance BzdAward Public Hearing Other
Mtg Date 11/22/10 Mtg Date Mtg Date Mtg Date 12/6/10 Mtg Date Mtg Date 11/22/10 Mtg Date
SPONSOR Council Mayor Adm Svcs n DCD Finance Fire Legal P&R Police PW
SPONSOR'S The City Council is being asked to approve an ordinance amending the 2009 -2010 budget
SUMMARY for unanticipated costs or projected departmental deficits for calendar year 2010.
This item is scheduled for Council consideration at the 11/22/10 C.O.W. and 12/06/10
Regular Council meeting.
Ri \'1 1WI?D BY 0 COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/16/2010
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
COMMITTEE Unanimous approval Forward to COW
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$6,626,697 $0 $6,626,697
Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL.
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
11/22/10 I Forward to next Regular Meeting
12/06/10
MTG. DATE I ATTACHMENTS
11/22/10 Informational Memorandum dated 11/10/2010
Draft Ordinance
City of Tukwila, 2010 Year -End Budget Amendment (spreadsheet)
City of Tukwila, 2010 Year End Budget Errata (spreadsheet)
Minutes from the Finance Safety Committee Meeting of 11/16/10
12/06/10 Ordinance in final form
Documentation from 11/22 C.O.W. packet (11/10 Info Memo and FS Minutes)
39
40
n y
/9os,
fai ty
of Tuk- i a
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING ORDINANCE NO. 2221, WHICH ADOPTED THE
CITY OF TUKWILA'S FIRST BIENNIAL BUDGET FOR THE 2009 -2010 BIENNIUM,
TO ADOPT AN AMENDED BIENNIAL BUDGET; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on December 15, 2008, Ordinance No 2221 adopted the 2009 -2010 biennial
budget of the City of Tukwila, and
WHEREAS, a public hearing on the proposed 2010 year -end budget amendment was
advertised and held on November 22, 2010;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinance Amended. Tukwila Ordinance No. 2221 is hereby amended with the
City Council's adoption of the document entitled "City of Tukwila 2010 Year -End Budget
Amendment," incorporated by this reference as if fully set forth herein, in accordance with
RCW 35A.34.200.
Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues
and appropriations for each separate fund and the aggregate totals are as follows:
FUND EXPENDITURES REVENUES
000 General $105,924,696 5105,924,696
101 Hotel /Motel Tax Fund $3,652,148 53,652,148
104 Arterial Street $95,408,930 595,408,930
214 LTGO Bonds 2010A $134,681 $134,681
215 LTGO Bonds 2010B $64,541 564,541
303 General Gov Improvements 1 $3,858,545 $3,858,545
Section 3. Copies on File. A complete copy of the final budget for 2009 -2010, as adopted,
together with a copy of this amending ordinance, shall be kept on file in the City Clerk's Office,
and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of
the Office of the State Auditor and to the Association of Washington Cities.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of
this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in the
official newspaper of the City, and shall take effect and be in full force and effect five days after
passage and publication as provided by law
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2010
ATTEST/ AUTHENTICATED•
Jim Haggerton, Mayor
Christy O'Flaherty, CMC, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY. Passed by the City Council.
Published.
Effective Date:
Office of the City Attorney Ordinance Number-
Attachment: City of Tukwila 2010 Year -end Budget Amendment
W Word Processing Ordinances 2010 Budget Amendment
SH:mh 12/1/2010 Page 1 of 1
41
42
City of Tukwila
2010 Year -End Budget Amendment
2009 -2010 Mid Biennium 2010 Year -End Final Adjusted
Adopted Budget Adjusted 2009- Budget 2009 -2010
Budget Adjustment 2010 Budget Amendment Budget
Fund
000 General 99,497,000 5,993,696 105,490,696 434,000 105,924,696
101 Hotel /Motel Tax 3,597,148 3,597,148 55,000 3,652,148
103 City Street 877,000 877,000 877,000
104 Arterial Street 91,553,000 (500,000) 91,053,000 4,355,930 95,408,930
105 Contingency 892,187 892,187 892,187
107 Fire Equipment Cumulative Reserve 767,797 767,797 767,797
207 Limited Tax G.O Bonds, 1999 1,886,000 1,886,000 1,886,000
208 Limited Tax G.O Bonds, 2000 735,000 735,000 735,000
209 Limited Tax G.O. Bonds, 2003 1,531,000 1,531,000 1,531,000
210 Limited Tax G.O. Refunding Bonds, 2003 1,233,000 1,233,000 1,233,000
211 Limited Tax G.O. Refunding Bonds, 2008 96,000 96,000 96,000
214 Limited Tax G.O Refunding Bonds, 2010A 134,681 134,681
215 Limited Tax G.O Refunding Bonds, 2010B 64,541 64,541
301 Land Acquisition, Recreation Park Development 11,272,000 11,272,000 11,272,000
302 Facility Replacement 7,939,000 287,712 8,226,712 8,226,712
303 General Government Improvements 2,276,000 2,276,000 1,582,545 3,858,545
401 Water 15,151,301 15,151,301 15,151,301
402 Sewer 15,862,365 15,862,365 15,862,365
404 Water /Sewer Revenue Bonds 1,241,435 1,241,435 1,241,435
405 Bond Reserve 411,000 411,000 411,000
411 Foster Golf Course 5,137,534 5,137,534 5,137,534
412 Surface Water 11,984,134 11,984,134 11,984,134
501 Equipment Rental 10,324,969 10,324,969 10,324,969
502 Insurance Fund 13,155,217 13,155,217 13,155,217
503 Insurance LEOFF 1 Fund 2,282,562 2,282,562 2,282,562
611 Firemen's Pension 1,578,000 1,578,000 1,578,000
Total 302,417,649 5,877,408 307,062,057 6,626,697 313,688,754
43
City of Tukwila
2010 Year End Budget Errata
General Fund 000
Revenue.
Real and Personal Property Tax 000 311 100.00.00 393,000
Business Licenses 000.321.900.00.00 32,000
Cultural Development Authority -Arts Comm 000.337 072.04.00 9,000
Total Revenue 434,000
Expenditures:
Arts Commission
Foster PAC Curtains 000.03 573.900.48 00 9,000
Finance
Claims and Judgements 000 05 514.230.49 03 175,000
EDEN Business License Module 000.05.594.230.64.00 40,000
City Attorney
Special Matters 000.06.515.200.41.03 40,000
Community Development
Building Abatement Program 000.08.559.600 49.02 35,000
Court
Public Defender 000.09.512.500 41.02 25,000
Fire Department
Equipment Rental O &M 000.11.522.200.45.95 85,000
Parks Maintenance
SSWM Charges 000.15.576.800.47 01 25,000
Total Expenditures 434,000
Fund Total.
Hotel /Motel Tax Fund 101
Revenue
SeaTac Community Services (100 101.338.573.01.00 55,000
Total Revenue 55,000
Expenditures
Media Buy Special Projects 101.00.557.301.44.12 75,000
Media Buy Magazines /Brochures 101.00 557.301.44 15 70,000
Page 1
44
City of Tukwila
2010 Year End Budget Errata
Est Ending Unreserved Fund Balance 291.840.00 (90,000)
Total Expenditures 55,000
Fund Total.
Arterial Street Fund 104
Revenue'
Bond Proceeds 104.391 102 00 00 4,355,930
Total Revenue 4,355,930
Expenditures'
Southcenter Parkway Construction 104 97.595 800 4,355,930
Total Expenditures 4,355,930
Fund Total
2010A LTGO Bond Fund 214
Revenue:
Sales and Use Tax 214 313 100 00.00 134,681
Total Revenue 134,681
Expenditures:
Debt Service Costs 214 00.59* 950 8 134,681
Total Expenditures 134,681
Fund Total:
2010B LTGO Bond Fund 215
Revenue
Sales and Use Tax 215.313 100.00.00 41,951
IRS Interest Cost Subsidy 215.332.210.20 00 22,590
Total Revenue 64,541
Expenditures.
Debt Service Costs 215 00 59* 950 8* 64,541
Page 2
45
City of Tukwila
2010 Year End Budget Errata
Total Expenditures 64,541
Fund Total:
General Government Improvements 303
Revenue:
Bond Proceeds 303.391.102.00.00 1,582,545
Total Revenue 1,582,545
Expenditures:
Emergency Response Equipment 303.97.594.190. 1,582,545
Total Expenditures 1,582,545
Fund Total
Page 3
46
W ILA'
•0 4rA A, City of Tukwila
;.�.,k (1- Jim Haggerton, Mayor
v' \s\ r4�
90 y INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE: November 10, 2010
SUBJECT: 2010 Year End Budget Amendment
ISSUE
Some departments within the General Fund, as well as some other funds in total, are
projected to be at risk of going over budget by the end of 2010. While the legally
adopted budget is only at the fund level, we typically reallocate money within the funds
to appropriate money to departments projected to be over budget by the end of the
year.
BACKGROUND
When the 2009 -2010 budget was adopted in December 2008, some items were not
anticipated at that time. As such, a budget amendment must be done before the end of
the biennium to appropriate money for these unforeseen items. Also, there are
circumstances where the amount budgeted back in December 2008 was not sufficient
to cover two years worth of activity for a given department or line -item.
The items outline below are those that should be addressed before the end of 2010 to
fully appropriate enough money to departments within the General Fund, as well as
increase funding in other funds for items that were not known when the 2009 -2010
budget was adopted.
DISCUSSION
General Fund
Two revenue line items are expected to be over budget by year end, and will thus pay
for the temporary budget increase needed to fund additional expenses in 2010. Property
tax revenue is estimated to be over budget by $393,000 by year end, and business
license revenue is estimated to be over budget by at least $32,000. A $9,000 grant was
also received by the Arts Commission, the use of which is included below as an
expense.
The Arts Commission received a $9,000 grant from 4Culture for curtains at the Foster
Performing Arts Center. As this was not originally budgeted for the Commission, a
budget amendment is necessary to fund the use of that money.
47
INFORMATIONAL MEMO
Page 2
In the Finance Department, claims and judgment activity has been extremely high in
2010. Claims expenses, amounts paid below our deductible with WCIA, was $212,486
in 2009. Through October 2010, expenses to date are $412,886. Approximately ninety
five percent of the claims paid related to police activities. Also, the Finance department
purchased the EDEN Business License module, and related real -time cashiering
software, to implement the recently adopted Revenue Generating Regulatory License
fee. This fee, along with business licenses themselves, will be sold by the Finance
department beginning December 1 The cost of the two pieces of software, including
staff training, was approximately $40,000. Annual support costs for these two items are
already included in the 2011 -2012 proposed preliminary budget.
It is estimated that the Legal budget will need another $40,000 in temporary funding for
Special Matters conducted during 2010. The Special Matters are above and beyond the
typical general legal counsel and prosecutorial services provided by Kenyon Disend.
The one -time items typically involve special projects such as sign code changes,
reviewing development agreements, and consulting City staff on various other project
related tasks.
The budget for building abatement was incorrectly allocated 100% to 2009 in the 2009-
2010 biennial budget. The Department of Community Development is in need of funding
to cover costs incurred in 2010 related to building abatement in the amount of $35,000.
The Court budget is projected to be over spent by year end, with the majority of the
excess expenditures coming from the Public Defender line item. It is expected that
another $25,000 will be needed to fund this unusual increase in public defender costs
during 2010.
The Fire department is projected to be over budget by approximately $85,000, with the
majority of the variance coming from O &M expenses from the Public Works, Fleet
division. There were numerous incidents involving vehicles and apparatus during 2010,
and some incidents in 2009 that were paid for in 2010. Some of these costs were
reimbursed by either the City's insurance, or private insurance in the case of motor
vehicle accidents. Nevertheless, the cost of apparatus repair is charged to the Fire
department and additional funding is needed to cover the abnormally high charges from
Fleet.
The Parks Maintenance budget is projected to be over budget in the surface water fee
line item. These are fees that are paid to the City's surface water utility. The budget for
these fees has been corrected in the 2011 -2012 proposed preliminary budget, but
additional funding of $25,000 is needed for 2010 to cover the rate increase that
occurred this year.
Hotel /Motel Tax Fund 101
In the Hotel /Motel Tax fund, it is necessary to include in the budget amendment the
revenue coming from SeaTac for the cost of moving the visitor's center to SeaTac. This
is approximately $55,000. There was also money unspent in 2009 that staff needs
allocated to 2010 for web site work and vacation planners. The increase in professional
services is approximately $145,000 for both items.
48 W12010 InfoMemos\Budget Amendment.doc
INFORMATIONAL MEMO
Page 3
Arterial Street Fund 104
In the Arterial Street Fund, a bond issue occurred in 2010 for the Southcenter Parkway
realignment and construction project. While a majority of this money will be carried
forward to 2010 and beyond, it is necessary to budget for the revenue and start of
construction during 2010 when the bond sale occurred. The amount of the bond sale
allocated to the Southcenter Parkway project is $4,355,930.
Debt Service Fund 214 2010A LTGO Tax Exempt Bonds
Debt service on the tax exempt bonds issued in 2010 must be budgeted for to fund the
payment. That portion of the debt service allocated to the Southcenter Parkway project
will come from revenue generated within the project area, supplemented as necessary
from general revenue sources in the General Fund. The portion allocated to emergency
equipment related expenses will be funded by Transfers -In from the General Fund of
general revenue.
Debt Service Fund 215 2010B Build America Bonds
Debt service on the taxable Build America Bonds issued in 2010 must be budgeted for
to fund the payment. That portion of the debt service allocated to the Southcenter
Parkway project will come from revenue generated within the project area,
supplemented as necessary from general revenue sources in the General Fund. The
portion allocated to emergency equipment related expenses will be funded by
Transfers -In from the General Fund of general revenue.
General Government improvements 303
In the General Government Improvements CIP fund, a bond issue occurred in 2010 for
the purchase of emergency preparedness and response equipment. While a majority of
this money will be carried forward to 2010 and beyond, it is necessary to budget for the
revenue and equipment purchases during 2010 when the bond sale occurred. The
amount of the bond sale allocated to emergency equipment purchases is $1,582,545.
RECOMMENDATION
The Finance and Safety Committee is being asked to approve the 2010 year end
budget amendment.
This item is scheduled for the November 16 Finance and Safety Committee meeting,
the November 22 Committee of the Whole and December 6th Regular Council
Meeting.
ATTACHMENTS
Draft Ordinance
2010 Year -End Budget Amendment (spreadsheet)
2010 Year End Budget Errata (spreadsheet)
W12010 InfoMemos\Budget Amendment.doc 4 9
City of Tukwila
2010 Year -End Budget Amendment
2009 -2010 Mid Biennium 2010 Year -End Final Adjusted
Adopted Budget Adjusted 2009- Budget 2009 -2010
Budget Adjustment 2010 Budget Amendment Budget
Fund
000 General 99,497,000 5,993,696 105,490,696 434,000 105,924,696
101 Hotel /Motel Tax 3,597,148 3,597,148 55,000 3,652,148
103 City Street 877,000 877,000 877,000
104 Arterial Street 91,553,000 (500,000) 91,053,000 4,355,930 95,408,930
105 Contingency 892,187 892,187 892,187
107 Fire Equipment Cumulative Reserve 767,797 767,797 767,797
207 Limited Tax G.O. Bonds, 1999 1,886,000 1,886,000 1,886,000
208 Limited Tax G.O. Bonds, 2000 735,000 735,000 735,000
209 Limited Tax G.O. Bonds, 2003 1,531,000 1,531,000 1,531,000
210 Limited Tax G.O. Refunding Bonds, 2003 1,233,000 1,233,000 1,233,000
211 Limited Tax G.O Refunding Bonds, 2008 96,000 96,000 96,000
214 Limited Tax G.O. Refunding Bonds, 2010A 134,681 134,681
215 Limited Tax G.O. Refunding Bonds, 2010B 64,541 64,541
301 Land Acquisition, Recreation Park Development 11,272,000 11,272,000 11,272,000
302 Facility Replacement 7,939,000 287,712 8,226,712 8,226,712
303 General Government Improvements 2,276,000 2,276,000 1,582,545 3,858,545
401 Water 15,151,301 15,151,301 15,151,301
402 Sewer 15,862,365 15,862,365 15,862,365
404 Water /Sewer Revenue Bonds 1,241,435 1,241,435 1,241,435
405 Bond Reserve 411,000 411,000 411,000
411 Foster Golf Course 5,137,534 5,137,534 5,137,534
412 Surface Water 11,984,134 11,984,134 11,984,134
501 Equipment Rental 10,324,969 10,324,969 10,324,969
502 Insurance Fund 13,155,217 13,155,217 13,155,217
503 Insurance LEOFF 1 Fund 2,282,562 2,282,562 2,282,562
611 Firemen's Pension 1,578,000 1,578,000 1,578,000
Total 302,417,649 5,877,408 307,062,057 6,626,697 313,688,754
50
City of Tukwila
2010 Year End Budget Errata
General Fund 000
Revenue
Real and Personal Property Tax 000.311 100.00 00 393,000
Business Licenses 000.321 900.00 00 32,000
Cultural Development Authority -Arts Comm 000 337.072.04.00 9,000
Total Revenue 434,000
Expenditures:
Arts Commission
Foster PAC Curtains 000 03 573 900.48 00 9,000
Finance
Claims and Judgements 000 05.514.230 49 03 175,000
EDEN Business License Module 000.05.594.230 64.00 40,000
City Attorney
Special Matters 000 06 515.200.41.03 40,000
Community Development
Building Abatement Program 000 08.559 600 49 02 35,000
Court
Public Defender 000.09 512.500.41.02 25,000
Fire Department
Equipment Rental O &M 000.11 522.200 45 95 85,000
Parks Maintenance
SSWM Charges 000.15.576 800.47.01 25,000
Total Expenditures 434,000
Fund Total
Hotel /Motel Tax Fund 101
Revenue
SeaTac Community Services (100 101.338.573 01 00 55,000
Total Revenue 55,000
Expenditures.
Media Buy Special Projects 101.00 557 301.44 12 75,000
Media Buy Magazines /Brochures 101 00 557.301.44 15 70,000
Page 1
51
City of Tukwila
2010 Year End Budget Errata
Est Ending Unreserved Fund Balance 291.840.00 (90,000)
Total Expenditures 55,000
Fund Total:
Arterial Street Fund 104
Revenue:
Bond Proceeds 104.391.102.00.00 4,355,930
Total Revenue 4,355,930
Expenditures
Southcenter Parkway Construction 104 97.595.800.* 4,355,930
Total Expenditures 4,355,930
Fund Total:
2010A LTGO Bond Fund 214
Revenue:
Sales and Use Tax 214.313.100.00.00 134,681
Total Revenue 134,681
Expenditures:
Debt Service Costs 214.00.59 *.950 8* 134,681
Total Expenditures 134,681
Fund Total:
2010B LTGO Bond Fund 215
Revenue
Sales and Use Tax 215.313.100.00 00 41,951
IRS Interest Cost Subsidy 215.332.210.20 00 22,590
Total Revenue 64,541
Expenditures:
Debt Service Costs 215.00.59 *.950.8 64,541
Page 2
52
City of Tukwila
2010 Year End Budget Errata
Total Expenditures 64,541
Fund Total.
General Government Improvements 303
Revenue:
Bond Proceeds 303 391.102.00.00 1,582,545
Total Revenue 1,582,545
Expenditures:
Emergency Response Equipment 303 97 594.190 1,582,545
Total Expenditures 1,582,545
Fund Total.
Page 3
53
Finance Safety Committee Minutes November 16. 2010 Page 2
Today's assessed value represents a decrease of 2.9% compared to last year, and staff is recommending
levying a full 1% increase to property taxes due to a negative Implicit Price Deflator. In order to levy the
full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the
property tax levy. A public hearing is scheduled for November 22, 2010. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 22 COW FOR PUBLIC HEARING AND DISCUSSION.
C. Leeislation Reeardine Budget CIP
Staff is seeking Council approval of an ordinance amending the 2010 Budget; an ordinance adopting the
2011 -12 Biennial Budget; and a resolution adopting the 2011 -16 Capital Improvement. Each item is
discussed in more detail below.
Ordinance Amending the 2010 Budget
As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance
amending the 2010 Budget. The amendment includes many items that have been discussed and
addressed throughout the year.
Both the property taxes and business license revenue line items are over budget by slightly more than
$400,000 total. This coverage will help fund additional expenses outlined in the budget amendment.
The items, explained in detail in the Informational Memo included in the November 22 Finance
Safety Committee agenda packet, include:
Project deficits in Finance, Legal, Community Development, Court, Fire, and Parks
Maintenance
Bond Revenue for Southcenter Parkway and Emergency Response Equipment
Debt Service on tax exempt bonds issued
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
Ordinance Adopting the 2011 -12 Biennial Budget
Staff is seeking Council approval of an ordinance adopting the 2011 -12 Biennial Budget. Shawn
Hunstock reported that the City will be adopting two single year budgets rather than one 24 -month
budget. This makes the process of adjustments, amendments and forecast much more efficient. As the
City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -16 CIP,
there was minimal discussion on the draft ordinance which adopts the budget. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
A Resolution Adopting the 2011 -2016 CIP
Staff is seeking full Council approval of a resolution adopting the 2011 -2016 CIP. As the City
Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -2016 CIP,
there was minimal discussion on the draft resolution which adopts the 2011 -2016 CIP.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
D. City Investments
As per City policy, staff provided the quarterly update to the Committee regarding City investment
reports. Report details begin on page 37 of the Committee agenda packet and demonstrate what the City
currently has in its portfolio.
Peggy McCarthy also briefed the Committee on an investment policy for the City which was last seen by
the Committee on June 22, 2010. At that meeting, staff reported that the City's revised investment policy
was submitted to the Washington Municipal Treasurers Association (WMTA) for certification and they
were awaiting return of the policy prior to coming forward to Committee for approval. Staff has not yet
heard from WMTA and is requesting Committee approve the policy in the meantime in order to begin
policy implementation.
The draft policy remains the same as it was in June with the exception of Section 11.1: Maturities, which
54 will now call for a minimum of 30% of the of the City's portfolio to be comprised of investments
COUNCIL AGENDA SYNOPSIS
w�La 11-11d,
Initzais
J 4-
y IrEMNo,
O
0 Prepared by Mayor's -aeui 17 revzereview t 1 Meetzi Date .r I 11/22/10 I BG ,40
f 12/ 06/10 BG 1� 1� I
P c.
190
ITEM INFORMATION
CAS NUMBER. 10-135 I ORIGINAL. AGENDA DATE. NOVEMBER 22, 2010
AGENDA ITEM TITLE Tukwila Urban Center Access (Klickitat) Project
Design Supplement No. 11 with HNTB
CATEGORY Dz.rcusszon Motion Resolution I I Ordinance n BzdAward n Public Heanng 1 Other
Mtg Date 11/22/10 Mtg Date 12/06/10 Mtg Date Nltg Date Mtg Date Mtg Date Mtg Date
ISPONSOR Counczl n Ma Adm Svcs I I DCD n Finance n Fire I I Legal 1 P&R I Police PV
SPONSOR'S The design of the Tukwila Urban Center Access (Klickitat) Project has a number of
SUMMARY outstanding issues requiring this additional Supplement No. 11 with HNTB. This
supplement will design WSDOT's requirement of a monotube sign bridge on Southcenter
Parkway and design of a PSE and Qwest utility duct bank to avoid major utility conflicts.
Council is being asked to approve Supplement No. 11 for $107,764.00 with HNTB.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte
Transportation Cmte
EI Utilities Cmte n Arts Comm. Parks Comm. n Planning Comm.
DATE: 11/15/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$107,764.00 $19,763,000.00
Fund Source. 104 ARTERIAL STREETS (PAGE 15, 2011 PROPOSED CIP)
Comments
MTG. DATE I RECORD OF COUNCIL ACTION
11/22/10 I Forward to next Regular Meeting
12/06/10
MTG. DATE J ATTACHMENTS
11/22/10 Informational Memorandum dated 11/8/10
Project Schedule
HNTB Supplement No. 11
Minutes from the Transportation Committee meeting of 11/15/10
12/06/10 No attachments
55
56
COUNCIL AGENDA Sv_NOPSIS
�IILA l
,tJ 4 Initials ITEM No.
Me etznx Date Prepared by Ma Tex 4ounczl review i l
G 11/22/10 1 BG 61 v► 1 I B
90; 1 I I
ITEM INFORMATION
CAS NUMBER. 10-136 I ORIGINAL AGENDA DATE. NOVEMBER 22, 2010
AGENDA ITEM TITLE Tukwila Urban Center Access (Klickitat) Project
Purchase of Three Traffic Signal Control Cabinets
CATEGORY Discussion Motion Resolution 1 1 Ordinance Bid Award Public Hearing Other
Mtg Date 11/22/10 Mtg Date 12/06/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Ma 1 I Adm Svcs 1 1 DCD Finance fI Fire Legal P &R fl Police PW
SPONSOR'S This purchase will provide three new traffic control cabinets for the Tukwila Urban Center
SUMMARY Access Project. The three cabinets will be provided to the contractor for the TUC Access
intersections at I -5 /Nordstrom, Klickitat Drive, and Doubletree /McDonald's. The quote
from Western Systems is from the State procurement contract #03502.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. 1 1 Parks Comm. Planning Comm.
DATE: 11/15/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMIFtEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$64,326.87 $19,763,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGES 15, 2011 PROPOSED CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
11/22/10 I Forward to next Regular Meeting
12/06/10
I MTG. DATE ATTACHMENTS
11/22/10 Informational Memorandum dated 11/08/10
Map
Western Systems Quote
Minutes from the Transportation Committee meeting of 11/15/10
12/06/10 No attachments
1
3 r
58
COUNCIL AGENDA SYNOPSIS
�11LA 1
a �w. 4sy rnitza /s ITEM No.
tIleetznq Date Prepared Gy May�.�, I �Ciitnczl revze2v
:sh El 11/22/10 I BG t' I WL✓
12/06/10 I BG
-y I I T I
I (c• E-
z9o I I I
ITEM INFORMATION
CAS NUMBER: 10-137 1 ORIGINAL. AGENDA DATE: NOVEMBER 22, 2010
AGENDA ITEM TITLE Southcenter Parkway Extension Project
Purchase of Four Traffic Signal Control Cabinets
CATEGORY Discussion Motion n Resolution Li Ordinance n BzdAward
Public Hearing Other
Mtg Date 11/22/10 Mtg Date 12/06/10 iVltg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor 1 1 Adm Svcs Li DCD n Finance Fire Legal P&R Police ®PIV
SPONSOR'S This purchase will provide four new traffic control cabinets for the Southcenter Parkway
SUMMARY Extension Project. The four cabinets will be provided to the contractor for the Southcenter
Parkway Extension intersections at S 200 St, E -line, D -line, and Segale Drive C (see
attached map). The quote from Western Systems is from the State procurement contract
#03502.
REVIEWED BY COW Mtg CA &P Cmte n F &S Cmte Transportation Cmte
Utilities Cmte I I Arts Comm. Parks Comm. 1 I Planning Comm.
DATE: 11/15/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMIITEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$85,769.16 $9,327,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGES 14, 2011 PROPOSED CIP)
Comments
1 MTG. DATE RECORD OF COUNCIL ACTION
11/22/10 Forward to next Regular Meeting
12/06/10
MTG. DATE ATTACHMENTS
11/22/10 Informational Memorandum dated 11/08/10
Map
Western Systems Quote
Minutes from the Transportation Committee meeting of 11/15/10
1
12/06/10 No attachments
60
J wrLA 4, COUNCIL AGENDA SiwoPsis
y Initials ITEM NO.
f r
'J •i tl 9 1Vleetzn, Date Prepared by Mayo "-Council review
`r Z:: 1 11/22/10 1 SL I C I l.k)
I 12/06/10 1 SL I JIL,ie
90: I I 1 I G, E
ITEM INFORMATION
CAS NUMBER 10-140 I ORIGINALAGENDADATE: NOVEMBER 22, 2010
AG1?NI),\ ITMSM TITLE Contract for Legal Services with Kenyon Disend PLLC
C 1'1,GORY Discussion Motion 1 1 Resolution Ordinance Bid Award I 1 Public Heanng Other
Mtg Date 11/22/10 Mtg Date 12/6/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
1 Si )NSOR Council Mayor 1 I Adm Svcs DCD 1 1 Finance Fire Legal P&R Police PW
SPONSOR'S The current contract for legal services expires 12/31/10. The proposed 2011 -2012
SUN 11\1 \RY contract for general city attorney, prosecutor and paralegal services is $35,500 a month,
plus expenses. This reduced rate offers a monthly savings of $4,286.00.
RI \'11rWJED BY I COW Mtg. CA &P Cmte F &S Cmte I Transportation Cmte
fI Utilities Cmte Arts Comm. Parks Comm. 1 1 Planting Comm.
DATE: 11/16/10
RECOMMENDATIONS:
SPONSOR /ADMIN. Review and approval
COMMITTEE Unanimous Approval; Forward to the Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$35,500 /month expenses
Fund Source: 000.06.515.200
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
11/22/10 Forward! to next Regular Meeting
MTG. DATE ATTACHMENTS
11/22/10 Informational memorandum dated 11/08/10
Contract with Kenyon Disend
Minutes from the Finance Safety Committee meeting of 11/16/10
12/6/10 Informational Memorandum dated) +_11/8/10
Contract for legal Services
Minutes from the Finance ane Safety Committee meeting of 11/16/10 61
62
VOILA
0
City of Tukwila
a e Jim Haggerton, Mayor
1 9aa INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Steve Lancaster
DATE November 8, 2010
SUBJECT Contract for Legal Services, 2011 -2012
ISSUE
The current contract for legal services provided by Kenyon Disend PLLC expires December 31,
2010. Attached is a proposed contract for 2011 -2012
BACKGROUND
The City of Tukwila contracts for legal services including
General city attorney services,
Prosecution services;
Litigation and contested administrative proceedings,
Paralegal services; and
"Special services" (services not otherwise specified)
DISCUSSION
Under the current and proposed contracts, general city attorney, prosecutor and paralegal
services are provided at a flat monthly rate. Litigation, contested administrative proceedings
and "special services" are subject to prior approval and are billed at the hourly rates of
contractor staff involved Contractor's hourly rates are attached to the proposed 2011 -2012
contract.
The 2010 flat rate for general city attorney and prosecutor services under the current contract is
$39,786 per month. The flat rate for both 2011 and 2012 under the proposed new contract is
$35,500 for a monthly savings of $4286 ($51,432 per year).
RECOMMENDATION
It is recommended that this contract be forwarded to the November 22, 2010 Committee-of-the
Whole meeting for discussion, and the December 6, 2010 Regular Meeting for approval
ATTACHMENTS
Draft Contract for Legal Services
63
64
Contract No.
CONTRACT FOR LEGAL SERVICES
This Agreement is entered into by and between the CITY OF TUKWILA, Washington, a
noncharter optional municipal code city hereinafter referred to as "the City," and KENYON
DISEND, PLLC, hereinafter referred to as "the Contractor," whose principal office is located in
Issaquah, Washington.
WHEREAS, the City has a need to have certain legal services performed for its citizens;
and
WHEREAS, the City desires to have the Contractor perform such services pursuant to
certain terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the
parties hereto agree as follows:
1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall
perform those services described on Exhibit A attached hereto and incorporated herein by this
reference as if fully set forth. In performing such services, the Contractor shall at all times comply
with all federal, state, and local statutes, rules and ordinances applicable to the perfotn>_ance of such
services and the handling of any funds used in connection therewith. Such local rules and
ordinances shall include, but not be limited to, the City Code of Ethics, as set forth in Ordinance
No. 2068. The Contractor shall request and obtain prior written approval from the City if the scope
or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services
rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated
herein by this reference.
3. Contractor Buduet. The Contractor shall apply the funds received under this Agreement
within the maximum limits set forth in this Agreement.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing January 1, 2011, and ending December 31, 2012, unless sooner terminated pursuant to
paragraph 8 of this Agreement.
5. Independent Contractor. Contractor and City agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between the
parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits
accorded City employees by virtue of the services provided under this Agreement. The City shall
-1
KenyonDisend2011 2012 Contract
65
not be responsible for withholding or otherwise deducting federal income tax or social security or
contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an
employer with respect to the Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability, including
attorney's fees, arising from injury or death to persons or damage to property occasioned by any act,
omission or failure of the Contractor, its officers, agents and employees, in performing the work
required by this Agreement. With respect to the performance of this Agreement and as to claims
against the City, its officers, agents and employees, the Contractor expressly waives its immunity
under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its
employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in
this paragraph extends to any claim brought by or on behalf of any employee of the Contractor.
This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage
resulting from the sole negligence of the City, its agents and employees. To the extent any of the
damages referenced by this paragraph were caused by or resulted from the concurrent negligence of
the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and
employees.
7. Insurance. The Contractor shall procure and maintain in full force throughout the
duration of this Agreement professional liability insurance with a minimum coverage of $1,000,000
per claim and $3,000,000 aggregate. Contractor shall provide evidence of such coverage in a
manner and form acceptable to the City in the City's sole discretion. Cancellation of the required
insurance shall automatically result in termination of this Agreement.
8. Termination. This Agreement may at any time be terminated by the City giving to the
Contractor thirty (30) days written notice of the City's intention to terminate the same.
9. Discrimination Prohibited. The Contractor shall not discriminate against any employee,
applicant for employment, or any person seeking the services of the Contractor to be provided
under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital
status or presence of any sensory, mental or physical handicap.
10. Assignment and Subcontract. The Contractor shall not assign or subcontract any
portion of the services contemplated by this Agreement without the written consent of the City.
11. Entire Agreement. This Agreement contains the entire agreement between the parties
hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement,
shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the
agreement. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement and with the consent of the City Council.
-2
KenyonDisend2011 2012 Contract
66
12. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
13. Applicable Law: Venue; Attorney's Fees. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit, arbitration,
or other proceeding is instituted to enforce any term of this Agreement, the parties specifically
understand and agree that venue shall be properly laid in King County, Washington. The prevailing
party in any such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of 2010.
CITY OF TUKWILA CONTRACTOR:
KENYON DISEND, PLLC
By:
Mayor Jim Haggerton Title:
ATTEST /AUTHENTICATED: ADDRESS: 11 Front Street South
Issaquah, Washington 98027
(425) 392 -7090
Christy O'Flaherty, City Clerk
-3
KenyonDisend2011 2012 Contract
67
EXHIBIT A SCOPE OF SERVICES,
Contractor agrees to provide a level of service equal to or greater than the level of service
provided by an in -house city attorney office consisting of one city attorney and one assistant city
attorney /prosecutor.
In particular, Contractor agrees to:
1. Provide general city attorney services, which include but are not limited to:
A. Attend regular meetings of the City Council;
B. Attend Executive Sessions and special meetings of the City Council,
Committee of the Whole, Committee meetings, and meetings of City Boards
and Commissions, upon request;
C. Prepare or review ordinances, resolutions, contracts, interlocal agreements,
and other city documents or materials as requested;
D. Practice "preventative law" in the form of regular consultation with staff and
elected officials, and maintenance of between 20 and 25 "office hours" each
week at City Hall, exclusive of prosecutor time;
E. Provide special classes and/or seminars for staff, elected officials, Boards,
and Commissions on issues including, but not limited to, ethics, conflict of
interest, and the appearance of fairness doctrine.
F. Except as set forth in Section 3, defend litigation brought against the City;
G. Defend or initiate administrative hearings involving the City including, but
not limited to, drug forfeiture and seizure hearings, code enforcement, and
similar matters;
H. Such other general city attorney matters as are assigned;
I. Provision of cellular telephones to all attorneys employed by Contractor, and
a list of such telephone numbers to the City; and
J. Comprehensive Internet and remote access capability, including e -mail,
linking Contractor's office with City Hall.
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KenyonDisend20l 1 2012 Contract
68
2. Provide city prosecution services, which include but are not limited to:
K. Review, determine filing decision, and file all Tukwila Police Department
reports involving misdemeanor and gross misdemeanor crimes, and
represent the City on all contested traffic hearings;
L. Regularly consult with and train police department personnel on selected
legal issues, and attend police department administrative staff meetings as
requested;
M. File and defend appeals of municipal court decisions; and
N. Such other city prosecution matters as are assigned.
3. Provide City Attorney services for litigation and contested administrative
proceedings, which include but are not limited to:
O. Initiation and defense of litigation and contested administrative proceedings
on the City's behalf. Contractor shall be compensated for such litigation and
contested administrative proceedings as Separate Matters under paragraph 2
of Exhibit B.
4. Provide Special Services, which include but are not limited to:
P. Other specialized municipal law services; provided, however, that any such
Special Services shall first be authorized by the Mayor, and shall be subject
to paragraph 3 of Exhibit B regarding compensation.
5. Provide paralegal services, which include but are not limited to:
Q. General paralegal support for the City Attorney and for the prosecuting
attorney equivalent to one FTE.
6. It is understood and agreed that the City Attorney shall not provide private legal
services to any employee of the City of Tukwila during the term of this agreement.
-5—
Ken 1 2012 Contract
69
EXHIBIT B COMPENSATION AND METHOD OF PAYMENT
1. For 2011, for all general city attorney and city prosecutor services set forth in paragraphs
1 and 2 of Exhibit A, Contractor shall be paid a flat monthly fee of $35,500.00, plus extraordinary
expenses. For 2012, for all general city attorney and city prosecutor services set forth in paragraphs
1 and 2 of Exhibit A, Contractor shall be paid a flat monthly fee of $35,500.00, plus extraordinary
expenses. Extraordinary expenses shall include court filing fees, deposition and other discovery
costs, parking, mileage costs other than to and from City Hall or other locations within the City, and
other similar expenses advanced by Contractor on City's behalf. Extraordinary expenses shall not
include routine photocopying, fax, or long- distance telephone charges.
2. All litigation and administrative proceeding services set forth in paragraph 3 of Exhibit
A shall he considered to be Separate Matters. Contractor shall maintain its current practice of
providing individual monthly billing statements for each Separate Matter. Separate Matters mean
(a) each individual civil action filed by or against the City, except that multiple condemnation
lawsuits related to the same project shall constitute only one Separate Matter, (b) all Code
Enforcement matters collectively conducted before the Hearing Examiner or in Court, but not
including general code enforcement services which shall be included in Contractor's flat monthly
fee, (c) all criminal appeals collectively filed by or against the City, (d) all significant projects
which require specialized knowledge and hours expended outside of the regular office hours for
that attorney; and (e) all drug or other forfeiture matters collectively filed by or against the City.
Contractor shall include within the monthly flat fee, and shall not otherwise bill the City for, the
first $5,000 expended on any Separate Matter as computed at Contractor's normal hourly rates for
2011 and 2012. Thereafter, and for each such Separate Matter, Contractor shall be paid its normal
hourly rates for 2011 and 2012. A copy of Contractor's hourly rates for 2011 is attached hereto.
3. Special Services, if any, shall first be approved by the Mayor and City Council after
negotiation regarding (1) whether additional compensation is fair and equitable for such Special
Services and, if so, (2) the amount and manner of payment (e.g., flat fee, hourly, other) for such
Special Services.
-6
KenyonDisend2011 2012 Contract
70
KENYON DISEND, PLLC
HOURLY RATE SCHEDULE FOR YEAR 2011
ATTORNEYS:
Partners and Senior Attorneys:
Michael R. Kenyon $255.00
Bruce L. Disend $255.00
Shelley M. Kerslake $225.00
Chris D. Bacha $225.00
Bob C. Sterbank $225.00
Margaret J. King $220.00
Kari L. Sand $210.00
Associate Attorneys:
Renee G. Walls $170.00
Sara B. Springer $145.00
Rachel B. Turpin $110.00
PARALEGALS:
Margaret C. Starkey $105.00
Sheryl A. Loewen 95.00
Pam M. Odegard 90.00
Shelly Crossland 90.00
Mary Eichelberger 90.00
Terry Cox 90.00
Kathy Swoyer 90.00
LEGAL INTERNS: $105.00
-7
KenyonDisend2011 2012 Contract
71
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J�.�JILA
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City of Tukwila
--,fr- g.„.g.,,,
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
November 16, 2010 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: De'Sean Quinn, Chair; Allan Ekberg and Dennis Robertson (filling in for Kathy Hougardy)
Staff: Shawn Hunstock, Peggy McCarthy, Steve Lancaster and Kimberly Matej
Guest: Chuck Parrish
CALL TO ORDER: Chair Quinn called the meeting to order at 5:07 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2011 -12 Leeal Services Contract: Kenyon Disend. PLLC
Staff is seeking Council approval to enter into contract with Kenyon Dispend, LLC for legal services to
be provided during the 2011 -12 biennium.
With the exception of the changes listed below, the essential components of the legal services contract
remain the same as in past years.
Contract has been reduced by $50,000 per year for basic services
No longer guarantees the use of pagers for communication
Hourly rate schedule increase per employee of 4 -6% (does not affect overall contract amount)
New category added in Exhibit B: Compensation and Method of Payment, Section 2, Item D
significant projects which require specialized knowledge
A project example of the last bulleted item above is the legal work that was completed on the Shoreline
Master Program (SMP). Work related to the SMP was billed as a separate matter; however, Kenyon
Disend requested clarification for such projects in the new contract.
In regards to Exhibit A: Scope of Services, Item 4, Special Services, Acting Committee Member
Robertson requested a copy of all special matters and issues that were attended to by Kenyon Disend as
outlined in their invoices submitted to the City during 2009 and 2010. Committee Chair Quinn requested
that this same information come forward to Finance Safety so that Committee Members could identify
and anticipate future liability. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW
FOR DISCUSSION.
B. Legislation: 2011 Property Tax Levy
Staff is seeking Council approval of an ordinance increasing the City's Regular Property Tax Levy from
the previous year; an ordinance levying the General Taxes and a resolution declaring a finding of
substantial need relating to the Property Tax Levy.
Shawn Hunstock reported that today the King County Assessor released an update for Tukwila's assessed
values which reports an increase in both assessed valuation (now $4,839,390,773) and annexation value
from values originally published. This means that the levy rate needed for 2011 has decreased slightly
from what is reported in the memo to Committee. The new rate is $2.78 which reflects a 4.51% increase
from last year.
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COUNCIL A GENDA SYN0PsIS
WtLg l l
J� 4sy Initials ITEM NO.
s Meeting Date Prepared by Mayes review f ouncil review
V 12/06/10 I KAM I I it )./P
906 I I
ITEM INFORMATION
CAS NUMBER: 10-141 J ORIGINAL AGENDA DATE: DECEMBER 6, 2010
AGENDA ITEM TITLE Fire Exploratory Committee Recommendation
CATEGORY Discussion Motion Resolution n Ordinance Bid Award I 1 Public Hearing n Other
Mtg Date 12/06/10 Mtg Date 12/06/10 Meg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal 1 1 P&R Police PAY
SPONSOR'S Per Council direction, a Fire Exploratory Committee was formed to make a
SUMMARY recommendation regarding the possibility of fire service consolidation opportunities. After
five months of evaluation, the Committee recommends that the City Council approve and
direct the creation of a formal, joint ad hoc committee with representatives from the City
of Tukwila and Kent Regional Fire Authority to explore opportunities for fire service
consolidation between the two entities.
REVIEWED BY COW Mtg. 1 1 CA &P Cmte 1 1 F &S Cmte 1 1 Transportation Cmte
Utilities Cmte Arts Comm. n Parks Comm. PIannmg Comm.
DATE: N/A
RECOMMENDATIONS:
SPONSOR /ADMIN. Council
COMMITTEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
1 MTG. DATE 1 RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
12/06/10 Memo dated 12/01/10 regarding Fire Exploratory Committee final recommendation.
7b
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Cites of Tukwila
r-Y G7 J
City Council
90a
MEMORANDUM
TO: Tukwila City Council
Jim Haggerton, Mayor
Steve Lancaster, City Administrator
FROM: Fire Exploratory Committee
BY: Kimberly Matej, Legislative Analyst
DATE: December 1, 2010
SUBJECT: Fire Exploratory Committee Final Recommendation
ISSUE
The City Council requested an evaluation and comparison of options for providing fire and life safety
services within the Tukwila community, and a recommendation, as appropriate, for providing such
services.
BACKGROUND
The City of Tukwila General Fund is facing an unprecedented financial crisis with a long -term budget
gap exceeding $9 million per year. The City's ongoing financial challenges will make it more and
more difficult to provide the level of support to the fire services desired by the community. Preliminary
research indicates that creating another form of governance for the fire services, separate from that
of a municipal fire department (i e.: fire authority, fire district, etc has the ability to maintain and /or
increase current service levels with a dedicated funding source
This past June, the Tukwila City Council created a Fire Exploratory Committee (FEC) that was tasked
with evaluating and analyzing the following three options for providing fire and life safety services to
the Tukwila community
Option 1: Create a New Regional Fire Authority with Adjacent Cities
Option 2: Join the Existing Kent Regional Fire Authority
Option 3: Remain a City /Municipal Fire Department
The Fire Exploratory Committee was comprised of the individuals listed below, and met 13 times from
July through November to review research information, provide status on tasks, and analyze fire
service alternatives.
Joan Hernandez, Councilmember Committee Chair
Kathy Hougardy, Councilmember Committee Member
Nick Olivas, Fire Chief Committee Member
Shawn Hunstock, Finance Director Committee Member
Mark Crowley, Firefighter Committee Member
Kimberly Matej, Legislative Analyst Committee Staff
Dennis Robertson, Council President Alternate
Chris Flores, Assistant Fire Chief Alternate
Chuck Woolley, Firefighter Alternate
Steve Rydeen, Firefighter— Alternate
Jennifer Ferrer Santalnes, Fiscal Coordinator— Alternate
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FINAL RECOMMENDATION' Fire Exploratory Committee page 2
ANALYSIS /EVALUATION
The Committee analyzed, evaluated and considered factors including, but not limited to the general
realm of financial, governance, feasibility, levels of service and timeliness in relation to the following
three options:
Option 1: Create a New Regional Fire Authority with Adjacent Cities
Option 2: Join the Existing Kent Regional Fire Authority
Option 3: Remain a City /Municipal Fire Department
Although the factors listed above are important, the Committee also recognized the need to identify a
recommendation for fire service opportunities only when the option has the ability to provide the
Tukwila community with equal or greater fire and life safety services as compared to current levels.
With this commitment in mind, Committee members understood that some of the disadvantages to
forming a regional fire authority may include, but are not limited to: the potential for higher taxes, less
direct contact with the governing body, and reduced input on operations. In contrast, benefits
identified through forming a regional fire authority include but are not limited to: the ability to act as an
independent taxing authority, provide increased efficiency due to shared resources, and the ability to
maintain equal and /or provide greater levels of service
Each option bulleted above is discussed in more detail below. The discussion includes a summary of
actions that took place as well as the status of the ability to pursue future discussions. The
Committee recommendation follows each item in bold capital lettering
Option 1: Create a New Regional Fire Authority with Adjacent Cities
A letter of inquiry regarding partnership opportunities and an invitation to meet with the
Committee was sent to each of the following entities: King County Fire Protection District
(KCFPD) #2; KCFPD #24; City of Renton Fire Department and City of SeaTac Fire
Department (a letter of inquiry was also sent to Kent Regional Fire Authority which is
discussed in detail in Option 2). Each response is summarized below
KCFPD #2 Also known as Burien /Normandy Park Fire Department. Letter sent to Chief
Mike Marrs. Chief Marrs met with the Fire Exploratory Committee on August 31, 2010.
Chief Marrs explained that currently KCFPD #2 is able to provide efficient and adequate
fire services to their community independently; however, they may have an interest in
discussing consolidation opportunities in the future REMOVE FROM CURRENT FEC
INTEREST LIST; KCFPD #2 IS NOT INTERESTED IN DISCUSSING CONSOLIDATION
AT THIS TIME, BUT MAY RECONSIDER IN THE FUTURE.
KCFPD #24 Letter sent to Fire Commissioner Chris Bauer. Commissioner Bauer met
with the Fire Exploratory Committee on September 9, 2010. At that time, he expressed
interest in discussing consolidation opportunities between the City of Tukwila and King
County Fire Protection District No. 24, but wanted to speak with the entire Board.
On September 9, 2010, the KCFPD #24 Board of Commissioners passed a resolution
authorizing exploration into regional fire authority opportunities between KCFPD #24 and
the City of Tukwila.
Upon a closer review of a basic financial analysis, the Committee concluded that this
option would not necessarily provide ample funding to support the independent operation
of a regional fire authority. Additionally, Committee members identified that the
parcels /area currently considered as King County Fire Protection District #24 will
eventually be annexed into the City of Tukwila via the Boundary Review Board process.
Finally, KCFPD #24 currently has no emergency personnel, fire stations or other such
78
FINAL RECOMMENDATION Fire Exploratory Committee page 3
assets. Therefore, it is unlikely that formation of a regional fire authority with this entity
alone would result in equal or greater fire and life safety services compared to the current
levels of service for the Tukwila community.
For the above reasons, the Fire Exploratory Committee determined that, at this time, it is
not in the best interest of the City or community of Tukwila to further pursue the
consolidation of fire services with KCFPD #24. REMOVE FROM CURRENT FEC
INTEREST LIST; CONSOLIDATION WILL NOT IMPROVE FIRE SERVICES TO
COMMUNITY.
City of SeaTac Letter sent to Interim City Manager Todd Cutts and Acting Fire Chief
Brian Wiwel. A reply letter dated September 1, 2010, was sent to the Fire Exploratory
Committee by Todd Cutts, Interim City Manager The letter stated that SeaTac is in the
process of forming an exploratory committee with the Kent RFA to examine joining the
Authority as well as other interim consolidation opportunities
In the reply letter from Mr. Cutts, he extended an offer for SeaTac representatives to
attend a Tukwila Fire Exploratory Committee meeting to provide an update on the SeaTac
process. However, based on SeaTac City Council direction to pursue consolidation
opportunities with the Kent RFA, there is currently no interest in discussing consolidation
opportunities between SeaTac and Tukwila at this time REMOVE FROM CURRENT FEC
INTEREST LIST; CITY OF SEATAC NOT INTERESTED IN DISCUSSING
CONSOLIDATION WITH TUKWILA AT THIS TIME.
City Renton Letter sent to Chief Administrative Officer Jay Covington and Fire Chief
Mark Peterson. A reply e-mail was sent to the Fire Exploratory Committee on September
1, 2010, from Renton Chief Administrative Officer Jay Covington stating that Renton
would only be interested in consolidation opportunities if those opportunities resulted in
cost savings or increased services. Based on the results of recent analyses, the City of
Renton does not believe those benefits currently exist, and is therefore, not interested in
discussing consolidation at this time REMOVE FROM CURRENT FEC INTEREST LIST;
CITY OF RENTON NOT INTERESTED IN DISCUSSING CONSOLIDATION AT THIS
TIME.
Option 2: Join the Existing Kent Regional Fire Authority (RFA)
A letter of inquiry regarding a partnership opportunity and an invitation to meet with the
Committee was sent to Chief Jim Schneider of Kent Regional Fire Authority. Kent RFA
sent a reply letter dated August 24, 2010, stating that they recognize the benefits of joint
fire service opportunities; however, they are currently exploring opportunities with SeaTac
and Maple Valley, and do not have the capacity to take on exploration with an additional
agency. Chief Schneider offered to meet with the Committee to share his experience with
regional fire authority formation and did such on August 31, 2010
At that meeting, Chief Schneider conveyed that Kent's interest in exploring consolidation
opportunities with Tukwila may be changing. He stated that when able to confirm this
status change, it is very likely that Kent RFA would like to discuss opportunities with
Tukwila further. Since that time, Kent has confirmed their interest in consolidation
opportunities with the City of Tukwila.
After receiving confirmation of interest, the FEC requested an appropriate consultant
conduct a fire benefit charge analysis. This analysis estimated the amount of funding that
would be generated by implementing the Kent RFA fire benefit charge formula to the City
of Tukwila community factors The data suggested that if a regional fire authority was
formed between Tukwila and the existing Kent Regional Fire Authority, essentially Kent
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FINAL RECOMMENDATION: F i r e Exploratory Committee page 4
would be subsidizing Tukwila. The Committee was speculative if there was a way to
equalize the difference in the fire benefit charge disparity, and shared the report data with
representatives from Kent RFA.
Upon an independent review of the data conducted by Kent RFA representatives, Chief
Schneider continued to express interest in discussing consolidation opportunities more in-
depth His financial staff believes more information is needed in order to truly and
completely understand the financial impacts and requirements of such a consolidation
This type of information can only be explored further in a more formal fire exploratory
process during which both Tukwila and Kent representatives meet to discuss opportunities
and specific requirements for fire service consolidation.
Representatives from Kent RFA have stated there is one obstacle that would affect Kent's
ability to enter into consolidation with another entity such as Seatac or Tukwila. That
obstacle is the current legislation (Revised Code of Washington [RCW] Chapter 52)
regarding regional fire protection service authorities. According to the current legislation, if
a city or other entity were to join an existing fire authority, a vote would be required in both
jurisdictions. Since Kent was recently formed via election in 2010, they do not want to go
forward with another vote until required in 2016. Therefore, until the legislation is
successfully amended to require a vote only in the joining entity, Kent is not interested in
entering into the formal consolidation process with an additional agency However, Kent
intends to pursue the RCW change during the 2011 Legislature which will convene on
January 10, 2011, and is scheduled to last 105 days. Regardless of the current status of
the legislation, Kent has still expressed interest in discussing consolidation opportunities
further. FORM A COMMITTEE WITH KENT RFA TO EXPLORE CONSOLIDATION
OPPORTUNITIES IN MORE DETAIL.
Option 3: Remain a City /Municipal Fire Department
Regional fire authorities are appearing as the up and coming way of providing fire and
life safety services to communities throughout the state. Seven RFA's have formed in
Washington since 2007, and at least three more are currently pending or proposed. Fire
service entities are finding it increasingly difficult to address ongoing liabilities while
meeting the increased need for resources and capital improvements without
consolidating into a regional fire authority.
As mentioned earlier, the City's General Fund is facing an unprecedented financial crisis
with a long -term budget gap making it more difficult to provide the level of support to the
fire services desired by the community. Over time, financial forecasting suggests that
continued cost increases and revenue decreases will affect the City's ability to provide
essential community services
After review of the first two options discussed in this memo the Fire Exploratory
Committee did not identify any arguments that would suggest the City should not pursue
a formal process to discuss and explore fire service consolidation opportunities.
Currently, representatives of the Kent Regional Fire Authority have expressed serious
interest in such discussions.
RECOMMENDATION
By unanimous approval, members of the Fire Exploratory Committee recommend that the City
Council approve and direct the creation of a formal, joint ad hoc committee with representatives from
the City of Tukwila and the Kent Regional Fire Authority to explore opportunities for fire service
consolidation between the two entities.
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FINAL RECOMMENDATION. Fire Exploratory Committee
page 5
This recommendation differs from the original Option 2: Join the Existing Kent Regional Fire
Authority that the Committee was tasked to consider This recommendation advises the formation of
a joint committee with the Kent Regional Fire Authority that will further explore opportunity and
feasibility as well as identify the financial likelihood of a successful consolidation of fire services. The
current Tukwila Fire Exploratory Committee is not recommending that the City of Tukwila join the
existing Kent Regional Fire Authority at this time. Consequently, the formation of an ad hoc
committee in no way constitutes a contractual agreement or promise to enter into joint fire service
operations.
Committee members are confident that entering into the ad hoc committee process will be beneficial
for the City of Tukwila. Regardless of the outcome of the committee or legislative efforts, this formal
opportunity to explore consolidation will enhance the City's understanding of the regional fire authority
process Additionally, it will build upon established working relationships between the two entities
The Committee respectfully thanks the City Council for the opportunity to research and evaluate
these options relative to the consolidation of fire services. This recommendation is presented to you
as a unanimous decision by the Committee in which each member at the first FEC meeting,
discussed and agreed to: approach this process with an open mind, and consider all possible
alternatives; agree to disagree in a courteous and genuine manner; treat each other respectfully; and
revisit the goal of the FEC as often as necessary to remain focused
Members of the Fire Exploratory Committee will be available to answer questions you may have
regarding this recommendation at the December 6, 2010, Regular City Council meeting
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COUNCIL AGENDA SYNOPSIS
**ILA, w
Initials
Prepared f y e Nleettiz� Date Prepared by I Mayor dew (—Conned review
y 1 12/06/10 1 SB oI) e
tr-
ago.
ITEM INFORMATION
CAS NUMBER 10-142 IORIGINALAGENDA DATE. DECEMBER 6, 2010
AC; EN D I l'I \I TITLE A resolution to set the Non- Represented Salary and Benefit Schedule for 2011
C.\ 1'EGORY Dz n Motion Resolution Ordinance Bzd Award 1 Public Hearing 1 1 Other
Mtg Date 12/6/10 Mtg Date Mtg Date 12/6/10 Mtg Date Mtg Date Mtg Date Mtg Date
1 SPONSOR 1 I Council n Mayor Adm Svcs n DCD ['Finance Fire Legal 111 P&R Police n PW
SPONSOR'S The City Council is being asked to adopt the 2011 salary and benefit schedule for the Non
SUM1\•I; \RY Represented employees. The resolution provides a wage freeze for 2011 and does not
include a change to the benefit schedule over 2010.
RI:\'IEWI;D BY COW Mtg CA &P Cmte F &S Cmte I Transportation Cmte
1 Utilities Cmte Arts Comm. 1 1 Parks Comm. 1 Planning Comm.
DATE: N/A
RECOMMENDATIONS:
SPONSOR /ADMIN Human Resources Department
COIMIMIYI'EE
COST IMPACT FUND SOURCE
EYPIiND1'1'U1l REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source
Conninen.
MTG. DATE RECORD OF COUNCIL ACTION
12/06/10
MTG. DATE ATTACHMENTS
12/06/10 Informational Memorandum dated 11/30/10
Resolution in Final Form
83
84
I City of Tukwila
I, r Jim Haggerton, Mayor
\j�oa INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Steve Lancaster
DATE: December 1, 2010
SUBJECT: 2011 Non Represented Wage and Benefit Schedule
ISSUE
2011 Wage and Benefit Schedule for Non Represented Employees.
BACKGROUND /DISCUSSION
As a part of the balanced strategy to address the City's budget shortfall, City Administration over
the past seven months has been working with the City's labor groups and non represented
employees in an effort to reduce the total cost of employee compensation. As you are aware,
there has been some success. The Fire Union has entered into an agreement with the City to
forego their 2011 wage increase, to eliminate the number of layoffs identified through program
and service reductions in the Fire Department.
The non represented employees went through a market study in 2009 which resulted in a wage
increase in 2010 for non management positions, and no increase for management positions.
During the odd numbered years, typically a cost of living increase is recommended based upon
a percentage of the CPI -W. The non represented employees have been kept informed
regarding the measures the City must take to address the budget shortfall, and are anticipating
a wage freeze for 2011.
Therefore, given the current City budget shortfall and the City's desire to reduce the total cost of
employee compensation, we have prepared a resolution providing that there be no cost of living
increase for the non represented employees in 2011. In addition there are will be no changes to
the current benefits for non represented employees.
RECOMMENDATION
The Council is being asked to adopt this resolution at the December 6, 2010 Regular Meeting.
ATTACHMENTS
Resolution adopting the non represented salary and benefit schedule for 2011.
Attachment A: 2011 Non Represented Employee Salary Schedule
Attachment B: 2011 Non Represented Benefit Summary.
85
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�,�vJIIA, W,q`c4
uij S,yA
O
ty of Tukwil
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, UPDATING AND CLARIFYING THE NON REPRESENTED
EMPLOYEES' COMPENSATION AND ADOPTING THE NON REPRESENTED
SALARY SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2011.
WHEREAS, the Tukwila City Council approved Resolution No. 1537, dated December 1,
2003, which provided that a COLA would be applied to the non represented employee wage
schedule in odd numbered calendar years; and
WHEREAS, the COLA in previous years has been based on the Consumer Price Index, All
Wage Earners (CPI -W) Seattle Tacoma- Bremerton Area Semi-Annual Average (first half of
calendar year to first half of following calendar year); and
WHEREAS, the annual rate of inflation has dropped to less than 0.0% for two consecutive
years; and
WHEREAS, the City Council must make dramatic reductions to the General Fund
Operating budget due to the unanticipated downturn in the City's revenues; and
WHEREAS, the non represented employees agree to forgo wage adjustments in 2011,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUICWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Non Represented Wage Plan.
A. The 2011 wage schedule for non represented employees shall be frozen at the 2010
level.
B. Longevity pay will be retained as described in "Attachment B
C. Merit pay will continue to be eliminated from the plan at this time due to economic
conditions but may be reconsidered as a plan element in subsequent years.
Section 2. Non Represented Wage Schedule, Benefits Summary and Longevity Pay Plan.
A. The non represented employee salary schedule, "Attachment A" hereto, shall be
approved, effective January 1, 2011.
B. The non represented employee benefits summary, "Attachment B" hereto, shall be
approved, effective January 1, 2011.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2010
ATTEST/ AUTHENTICATED•
Dennis Robertson, Council President
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY Filed with the City Clerk:
Passed by the City Council.
Resolution Number
Office of the City Attorney
Attachments: Attachment A, Non Represented Employee Salary Schedule 2011
Attachment B, Non Represented Employee Benefits Summary 2011
W'\Word Processing \Resolutions \Non -rep Salary 2011 Resolultion and Attachments doc
KG asrh 12/2/2010 Page 1 of 5
87
Attachment A, Page 1
City of Tukwila
Non Represented Employee Salary Schedule 2011
Classification Title Job Title I Range I
Administrative Support Technician I Administrative Support Technician I Al2
Office Technician Human Resources Technician I B21
Office Specialist Administrative Secretary B22
Civil Service Secretary /Examiner
Administrative Assistant Deputy City Clerk B23
Executive Secretary
Administrative Secretary I
Council Administrative Assistant
Program Coordinator Systems Administrator C41
Human Resources Assistant
Management Coordinator City Clerk C42
Court Administrator
Police Records Manager
Management Analyst Legislative Analyst
Human Resources Analyst
Public Works Analyst
Program Administrator Internal Operations Manager C43
Public Works Coordinator
Emergency Management Coordinator
Program Manager Assistant City Administrator I D61
Senior Engineer
Building Official
IT Manager
Administrative Manager Maintenance Operations Manager I D62
Assistant Director Deputy Community Development Director D63
Deputy Finance Director
Deputy Public Works Director
Deputy Parks Recreation Director
Department Manager Assistant Fire Chief D72
Assistant Police Chief
City Engineer
Department Administrator I Economic Development Administrator E81
Department Head Human Resources Director E83
DCD Director
Finance Director
IT Director
Parks Recreation Director
Department Director Fire Chief E91
Police Chief
Public Works Director
City Administrator City Administrator F102
W' \Word Processing Resolutions \Non -rep Salary 2011 Resolultion and Attachments doc
KG:mrh 12/2/2010 Page 2 of 5
88
Attachment A, Page 2
Non Represented Employee Salary Structure (Monthly) 2011
DBM (Minimum)
Rating Step 1 Step 2 Step 3 Step 4 I Step 5 Step 6 Step 7
All 3,535 3,646 3,757 3,867 3,977
Al2 3,815 3,937 4,058 4,177 4,296
A13 4,105 4,231 4,360 4,488 4,615
B21 4,287 4,448 4,611 4,770 I 4,935
B22 4,566 4,737 4,909 5,081 5,254
B23 4,842 5,024 5,206 5,388 5,573
B31 5,082 I 5,305 I 5,527 5,749 5,972
B32 5,487 I 5,728 5,969 6,210 6,451
C41 5,708 1 5,935 6,163 6,393 6,622 6,850
C42 5,9701 6,211 6,449 6,688 6,928 7,169
C43 6,236 I 6,486 6,737 6,986 7,235 7,488
C51 6,439 6,727 7,017 7,307 7,595 7,888
C52 6,882 7,192 7,502 7,812 8,123 8,367
D61 7,013 7,364 7,715 8,067 8,418 8,766
D62 I 6,931 7,276 7,623 7,969 8,316 8,661
D63 7,174 7,533 7,892 8,251 8,610 8,967
D71 7,339 7,740 8,143 8,546 8,947 9,3511
D72 7,702 I 8,122 8,544 8,964 9,386 9,807
E81 7,783 8,172 1 8,562 8,949 9,367 9,787 1 10,188
E82 8,069 8,4741 8,878 9,282 9,688 10,093 I 10,496
E83 8,3061 8,723 9,137 I 9,554 9,968 I 10,384 I 10,801
E91 8,595 I 9,026 9,456 I 9,887 10,317 I 10,748 11,178
E92 8,950 9,400 9,849 10,296 10,745 1 11,194 11,642
F101 9,310 9,775 10,241 I 10,708 11,175 11,639 12,106
F102 9,479 I 9,953 I 10,428 I 10,904 11,378 11,852 12,327
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Attachment B
Non Represented Employee Benefits 2011
Social Security (FICA): Social Security benefits shall be provided as contained in Section
2.52.010 of the Tukwila Municipal Code (TMC).
State -Wide Employee Retirement System (PERS): Retirement shall be provided as contained
in Section 2.52.020 of the TMC.
Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. Regular
part -time employees shall be entitled to benefits on a pro -rata basis.
Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular
part -time employees shall be entitled to benefits on a pro -rata basis.
Medical Insurance: The City shall pay 100% of the 2011 premium for regular full -time
employees and their dependents under the City of Tukwila self insured medical /dental plan.
Premium increases above 10% per year shall result in a modified plan document to cover the
additional cost above 10 or a premium shall be implemented for the difference, at the City's
discretion. The City reserves the right to select all medical plans and providers. Regular part
time employees shall be entitled to benefits on a pro -rata basis. Employees who choose
coverage under the Group Health Cooperative plan shall pay the difference between the City of
Tukwila plan full family rate and the rate charged to them by Group Health.
Dental Insurance: The City shall provide 100% of the 2011 premium for the regular full -time
employees and all dependents under the City of Tukwila self insured medical /dental plan for
dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro
rata basis.
Life Insurance: For regular full -time employees, the City shall pay the premium for Plan C
(Multiple of annual earnings) or similar group life and accidental death and dismemberment
insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000.
Regular part -time employees that work at least 20 hours per week shall be entitled to benefits
on a pro -rata basis (per insurance program requirements)
Vision/Optical: The City shall provide coverage for eye examinations, vision, and optical
hardware to non represented regular full -time employees and their dependents at the rate of
$200 per person, to a maximum of $400 per family unit each year. Regular part -time employees
and their dependents shall be entitled to benefits on a pro -rata basis.
Disability Insurance: The City shall provide 100% of the premium for regular full -time
employees for a comprehensive long -term disability policy Regular part -time employees that
work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance
program requirements).
Health Reimbursement Arraneement/Voluntary Emv love e Benefit Association
(HRA/VEBA): VEBA benefits shall be provided as contained in Resolution No. 1445 and as
amended.
Vacation: Following the sixth month of continuous employment, annual vacation leave of six
full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted.
Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days.
Three additional days of annual leave shall be granted on the employee's anniversary date after
the third, fourth and fifth years. After six years, the employee shall be granted one day per year
additional annual leave to a maximum of 24 days per year The maximum number of accrued
hours is 384 or 48 days.
Years of Service Vacation Accrual Years of Service Vacation Accrual
0 -1 years 12 days* 10 years 19 days
1 -2 years 12 days 11 years 20 days
3 -6 years 15 days 12 years 21 days
7 years 16 days 13 years 22 days
8 years 17 days 14 years 23 days
9 years 18 days 15 years 24 days (maximum)
*Six full days will be granted following the sixth month of continuous employment.
(Days accrue at eight hours, regardless of schedule worked.) Regular part -time
employees shall be entitled to benefits on a pro -rata basis.
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Uniform Allowance: An annual uniform allowance of $350 shall be granted to the following
employees: Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chief, and Records
Manager.
Longevity Pay Plan for Non Represented Employees: The monthly longevity flat rates shall be
as follows for regular full -time employees after the completion of the number of years of full
time employment with the City set forth below Regular part -time employees shall receive
longevity on a pro -rata basis.
Completion of 5 years $75
Completion of 10 years 100
Completion of 15 years 125
Completion of 20 years 150
Completion of 25 years 175
Completion of 30 years 200
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Upcoming Meetings Events
DECEMBER 2010
6th (Monday) 7th (Tuesday) 8th (Wednesday) 9th (Thursday) 10th (Friday) 11th (Saturday)
Transportation `r Chamber of Planning Human Council Coffee
Cmte, Commerce Commission, Services Chat
5:00 PM Gov't. 6.30 PM Advisory
(CR #1) Community (Council Board, 10:00 AM to
Affairs Cmte., Charbers) 10 AM 12:00 NooN
12:00 NOON (Human at Starbucks
(13038 Interurban Ave)
Civil Service
(Chamber Services
Office) office)
RESCHEDULED
TO DEC. 13TH O t
Finance
Safety Cmte,
5'00 PM Stop by and informally
City Council (CR #3) talk with a Tukwila
Regular Mtg., City Councibnenber
7:00 PM about anything on
(Council Arts your mind regarding
Chambers) Commi'.,ion Tukwila.
RESCHEDULED
TO DEC. 15TH
13th (Monday) 14th (Tuesday) 15th (Wednesday') 16th (Thursday) 17th (Friday) 18th (Saturday)
Community Utilities Cmte, Joint Meeting: Domestic Family Movie
Affairs Parks 5 PM Arts Commission, Violence Task Night on the
Cmte, (CR #1) Parks Commission, Force,
5 00 PM and Library 12:00 NOON Big Screen
(CR #3) Advisory Board, (Hinman Bring your sleeping
Tukwila 5.30 PM Services office) bag or blanket to set
international (Comtmzmity up in the Tukwila
Civil Service Boulevard Center) Community Center
Commission, Action Cmte, Tukwila gym. Doors open
4:00 PM 7:00 PM Historical at 6:00 PM; movie
RESCHEDULED (Conununity
COPCAB, Society, starts at 6.30
FROM DEC. 6TH Center) 6.30 PM 7:00 PM Call 206-768-2822
Please note (CR #5) (Tukwila Heritage after December 13 to
l l
Cutura
special meeting find out witch movie
time this month. RESCHEDULED Center 19475 will be shown.
FROM NOV 24TH 59th Ave. S)
FREE! (Concessions
City Council will be available
Committee of for purchase
the Whole Mtg., The Community Center
7:00 PM will be collecting items
(Council benefiting local non-
Chambers) profit organizations each
C.O W TO BE movie night. (Next
movie night scheduled
IMMEDIATELY for January 8.)
FOLLOWED BY
A SPECIAL
MEETING
Arts Commission: 1st Tues., 5.30 PM, Tukwila Community Center Contact Stephanie Gardner at 206- 767 -2342.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Nancy Hinthorne at 206 -575 -1633.
City Council Committee of Whole (C.O.W) Meeting: 2nd 4th Mon., 7'00 PM, Council Chambers at City Hall.
➢City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3 Contact Bev Willison at 206 433 -1844
r COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6.30 PM, Conf. Rm #5. Phi Huynh (206 -433 -7175)
Domestic Violence Task Force: Qtrly, 12 NOON (2010 3/18, 6/17, 9/16, and 12/16). Contact Stacy Hansen at 206 -433 -7181
Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3 Agenda items for 12/7/10 meeting: (A) Public defense
contract with Kirschenbaum and Goss. (B) Video public defense contract with Kirschenbawn and Goss. (C) Contract for lobbying
services with Ball Janik. (D) Agreeinents with Integra Telecom for telephone services. (E) Yakima County Department of Corrections
contract. (F) Update on special legal matters. (G) Sales tax report. (H) 2010 Third Quarter Reports.
:Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 -7180
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library Contact Stephanie Gardner at 206 767 -2342.
Parks Commission: 3rd Wed., 5.30 PM, Senior Game Room at Community Center Contact Stephanie Gardner at 206 -767 -2342.
Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov Dec., 6.30 PM,
Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670.
Transportation Committee: 1st 3rd Mon., 5'00 PM, Conf. Room #1 Agenda items for 12/6/10 meeting: (A) Tukwila Urban
Center Access (Klickitat) Project Construction management contract (CH2M Hill). (B) Tukwila Urban Center Access (Klickitat)
Project— Suppleinental Agreement No. 12 (HNTB).
Tukwila Historical Society: 3rd Thurs., 7 PM (meeting location varies). Contact Pat Brodin at 206 -433 -1860.
:Tukwila int'I. Blvd. Action Cmte: 2nd Tues., 7 PM, Tukwila Community Center Contact Chief Dave Haynes a1206 -433 -1812.
93
Tentative Agenda Schedule
MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4
REGULAR C.O.W. REGULAR C.O.W.
December 6 13 20 27
24`I See agenda packet
Christmas Day cover sheet for this
(observed) week's agenda
(City offices closed) (December 6, 2010 COMMITTEE OF THE
31$t Regular Meeting) WHOLE MEETING TO
BE FOLLOWED BY A
New Years Day SPECIAL MEETING
(observed)
(City offices closed)
January 3 10 18 (Tuesday) 24
17th New Business: Special Presentation:
M.L. King Jr Day Election of 2011 Business Recycler of
(City offices closed) Council President the Year
Appointment: COMMITTEE OF THE
Equity Diversity WHOLE MEETING TO
Commission BE FOLLOWED BY A
SPECIAL MEETING
February 7 14 22 (Tuesday) 28
21st
Presidents Day
(City offices closed)
94