HomeMy WebLinkAboutTrans 2014-02-10 COMPLETE AGENDA PACKETCity of Tukwila
Transportation Committee
• Allan Ekberg, Chair
❖ Dennis Robertson
• Kate Kruller
Time: 5 :15 PM
AGENDA
Distribution:
A. Ekberg
D. Robertson
K. Kruller
D. Quinn
Mayor Haggerton
D. Cline
K. Matej
L. Humphrey
B. Giberson
F. lriarte
R. Tischmak
G. Labanara
P. Brodin
S. Kerslake
Clerk File Copy
2 Extra
e -mail pkt pdf to A. Le
e -mail cover to: C.
O'Flaherty, D. Almberg,
B. Saxton, S. Norris,
M. Hart, A. Le
MONDAY, FEBRUARY 10, 2014
Place: Foster Conference Room (CR #1, 6300 Building)
Next Scheduled Meeting: Monday, February 24, 2014
S. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
Item �
` Recommended Action �
Page
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) Overlay and Repair — East Marginal Way S
a)
Forward to 2/18/14 Regular
Pg. 1
Supplemental Agreement No. 2 with KPG
Consent Agenda
b) TUC — Transit Center and Andover Pk W Widening
b)
Forward to 2/18/14 Regular
Pg. 15
Puget Sound Energy Change Order Nos. 1 & 2
Consent Agenda
c) I- 405 /SR 167 Corridor Funding and Phasing Report
c)
Information Only
Pg. 19
d) Transportation Committee Goals/Work Item Ideas
d)
Information Only
Pg. 25
3.
SCATBd
4.
MISCELLANEOUS
5.
ANNOUNCEMENTS
Future Agendas:
Next Scheduled Meeting: Monday, February 24, 2014
S. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: David Sorensen, Project Manager
DATE: February 7, 2014
SUBJECT: Overlay and Repair - East Marginal Way S (S 81st PI to Norfolk St)
Project No. 91210406, Contract No. 13 -029
Supplemental Agreement No. 2 with KPG, Inc.
ISSUE
Approve Supplemental Agreement No. 2 to consultant Contract No. 13 -029 with KPG for
construction management (CM) services.
BACKGROUND
Base Contract No. 13 -029 with KPG provided design engineering services for the Overlay and
Repair - East Marginal Way S (S 81st PI to Norfolk St) Project. Council awarded the construction
contract to Miles Resources, LLC on February 3, 2014. KPG's Supplemental Agreement No. 2
will provide construction management (CM) support during the construction phase. Construction
is anticipated to begin in early April.
ANALYSIS
KPG, Inc. was determined to be the most qualified to perform the CM work for this project. KPG
offers services that include construction management, construction inspection, transportation,
natural resources, and environmental engineering and sciences.
BUDGET SUMMARY
The cost negotiated with KPG for $189,503.82 is reasonable for the size and scope of this
overlay project. A material testing sub - consultant is also included in this proposal, mainly for
asphalt compaction and oil content tests. An in -house CM Project Manager has been assigned
to work with the proposed consultant inspector and project manager to successfully complete
this construction project. The contract timeline will also be extended to December 31, 2014.
Contracts
Construction Bid Amount (to Council 2/3/14) $1,738,991.50
Construction Contingency (5 %) 86,949.58
2014 Small Drainage Program Budget
Aviation High School Contribution
KPG, Inc. Construction Management 189,503.82
Total $2 015 444.90
2014 Budget
$1,800,000.00
65,000.00
4,334.00
150,000.00
$2.019 334.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 2 to Contract No. 13 -029 for
construction management services with KPG, Inc. in the amount of $189,503.82 for the Overlay
and Repair - East Marginal Way S Project and consider this item on the Consent Agenda at the
February 18, 2014 Regular Meeting.
Attachments: Consultant Selection Sheet
2014 CIP, page 18
Consultant Agreement
W: \PW Eng \ PROJECTS \A- RW & RS Projects \EMW Overlay & Repair (91210406) \CN Management \Docs to TC \Info Memo CN Mgmnt KPG gl.doc
1
EMW Overlay & Repair (91210406)
Construction Management Consultant Selection Matrix (Internal
Selection, No Interviews)
DEA Associates
a
m
Jason
Engineering
KPG, Inc.
CH2M Hill, Inc.
Paving project design and construction experience.
2
2
2
3
3
Current Knowledge of FHWA, State, and Tukwila Standards and Procedures
2
1
2
4
3
Environmental Experience
1
1
1
2
2
Experience with similar federal aid projects?
2
1
2
3
3
Expertise Using Federal Funds
1
1
2
2
2
Pavement Design / Rehabilitation Repair Expertise
2
1
2
3
3
Small Scale Projects
2
2
1
4
2
Survey Crew In -House
1
1
4
4
1
TOTALS
13
10
16
25
19
For each category, highest score is 5 (with the lowest or worst score 1)
Consultant with the highest score is ranked the best.
Staff: Dave Sorensen
Selection Date: 10/17/13
Selected Consultant: KPG, Inc.
Selection Justification: This firm has demonstrated relevant project experience, and
they seem to have exceptional familiarity with WSDOT/ FHWA standards, and a solid
DBE approach and commitment. Based on overall score KPG prevailed.
N
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Overlay and Repair - East Marginal Way S Project No. 91210406
DESCRIPTION: Construct pavement preparation and an asphalt overlay of East Marginal Way South between S 81st PI
and S Norfolk Street, including new pavement markings.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure.
STATUS: Advertise for construction bids in late 2013.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Federal grant funding available through PSRC 2012 STP /CMAQ for $1,000,000.
FINANCIAL Through Estimated
(in $000's)
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Design
125
125
Land (RAN)
0
Const. Mgmt.
150
150
Construction
1,800
1,800
TOTAL EXPENSES
0
125
1,950
0
0
0
0
0
0
2,075
FUND SOURCES
Awarded Grant
0
Proposed Grant
1,000
1,000
Mitigation Actual
0
Impact Fees
0
City Oper. Revenue
0
125
950
0
0
0
0
0
0
1,075
TOTAL SOURCES
0
125
1,950
0
0
0
0
0
0
2,075
Project Location
2014 - 2019 Capital Improvement Program
18
3
Supplemental ��re�������A
~~~-n~n~^`~^^^~^~~~~^ Agreement
~ �^^~
Number n�er No^2
Original Agreement Number
13-029
Project Number
91210406
Organization and Address
KPG, Inc.
753 9th Avenue W
Seattle, W898l09
Phone: 206-286-1640
Execution Date
1/29/2013
Completion Da e
12/31/2014
Project Title
E. Marginal Way Overlay (Norfolk to 81st PI S.)
New Maximum Amount Payable
$ 314,481.87
Description of Work
Provide Engineering and Obscrvation Scrviccs during construction.
The Local Agency of City uyTukwila
desires to supplement the agreement entered into with KPG
and executed on 01/29/2013 and identified as Agreement No
13-029
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
The enntrant Rhall include the additional Qenpc for ennstnictinn servicec identified in the attached Exhibit A-7
11
Section IV, TIME FOR BEGINNING AND COMPLETION is amended to change the number of calendar days for
completion of the work to read:
°AI A*^#�,`
U�U
.
Section V, PAYMENT, silall be amended as toliows:
Payment for the added senile items shall not exceed S/Rq.50187without prinr »pprovxihvthe City
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
NeLnnnDxvis KPG
. '
Consultant Signature
DOT Form 140-063 EF
Revised 9/2005
By
Approving Au hority8ignatum
Date
4
EXHIBIT A-2
City of Tukwila
East Marginal Way S
S 81st P1 to S Norfolk Street
SCOPE OF WORK
January 22, 2014
Supplement No. 2
Construction Services
This work will be to provide construction services for the construction contract to complete the East
Marginal Way S Project (hereinafter called "Project"). These services will include project management,
inspection, materials testing, public involvement, and contract administration during the construction of
the project, as detailed below. KPG ("Consultant") will provide to the City of Tukwila, Washington
("City") construction management and engineering services for the project. A detailed, scope for the
Contract follows:
INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
Assumptions:
▪ The proposed project team will include a part-time project manager, a part-time project engineer, a
part-thine documentation specialist, and one full-time inspector during construction activities,
necessary sub-consultants to provide services for materials testing, and other supporting tasks as
deemed necessary. The level of services is based on project duration of approximately 4 months, or
approximately 80 working days. It is anticipated that full time site observation will be required for
the entire duration of construction and that supplemental observation averaging 1 day per week will
be necessary for paving operations and specialized elements such as signal modifications.
• Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT
Construction Manual.
• Hours of work: Work is anticipated to take place during a single shift of 8 hours per day. Night or
weekend work is anticipated as part of this scope of services. Consultant will coordinate contractor
operations with Boeing and Museum of Flight events in order to avoid disruption of traffic.
Project Objectives
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for, and ultimately that the City receives an
outstanding review by WSDOT local programs at the end of the Project.
East Marginal Way
Supp 2 — Construction Services 1 of 9
KPG
January 22, 2013
5
EXHIBIT A-2
II. SCOPE OF WORK
TASK MANAGEMENT/COORDINATION/ADMINISTRATION
Provide overail project project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
w Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
Review monthly expenditures and CM team scope activities. Prepare and submit project ymgreos
letters to the City along with invoices describing CM services provided each month. Prepare and
submit reporting required by funding source(s), if any,
Deliverables
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Contractor Bid Documentation Review: The Consultant will review the bids submitted my
the contractor for conformance to the required p jeoidocuoucutudoo.prcpu,oubidtabof|bc
submitted bids and check contractor refcrences.
2.2 File Setup: Attend meeting with City Project Manager to review standard Consultant and City
file systems and develop file structure for management of the p ject as described in Task 3.
2.3 Field Review: Perform plans in hand field review with inspector and project engineer to
review the overall scope, identify challenging acouo, and identify traffic concerns to be
addressed in the Contractors traffic control plans.
2.4 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices
of, and conduct a preconstruction conference in the City's offices. The Consultant's project
manogcr, project cnAinoor, document control opuciuJiet, and inspector will attend the
precona\ruc\ioo conference. The Consultant will prepare a written record of the meeting and
distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Pre-construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, mpeoiGcn{ionm, schedules, and issues with otJdieo, unusual
conditions, federal, state, and local requirements, EEO, DBE, and any other items that will
result in better project understanding among the parties involved.
Deliverables
• Bid review and recommendation of award
• Preconstruction conference agenda with meeting minutes
TASK 3— CONSTRUCTION SERVICES
A. FIELD SERVICES
3.1 The Consultant shall provide the services of one part-time project engineer, one full-time
inspector, and one part-time documentation control specialist, and other tasks necessary to
KPG
PG
Supp 2 — Construction Services 2 of 9 January 22, 2013
6
EXHIBIT A-2
monitor the progress of the work. Construction staff shall oversee the following items of work
on the project site, and will observe the technical progress of the construction, including
providing day-to-day contact with the Contractor and the City.
�
Street improvements.
u
Excavating and removing of existing pavement, curb, sidewalk and driveways.
o
Constructing curb, gutter, ADA ranips and concrete sidewalks.
o
Asphalt paving for roadway.
o
Property restoration
o
Installing obuooe|izohmo and signing
o Traffic signal and push hutton modifications.
o Adjusting surface ntilities to grade
o Coordinatiori of Traffic Control with the City of Tukwila
o
And all incidental iteins necessary to cornplete [he Work as descrihed in the Plans and/or
Specifications.
The presence of the Consultant's personnel at the construction site is for the purpose of
providing to the City a greater degree of confidence that the completed work will generally
conform to the Contract Documents, meet all applicable federal funding rcquircomnts, and
ensure that the integrity of the design concept as reflected in the Contract Documents has been
implemented and preserved by the construction Contractor(s), The Consultant's personnel shall
act in accordance with Section 1-85.1 and 1-05.2 of the current WSDOT Standard
Specifications. The Consultant will endeavor to protect the city against defects and
deficiencies in the work of the Cououctor(s), but cannot guarantee the Contractors'
performance and shall not be responsible for construction meuox, mcthnda, techniques,
sequences of procedures, or for safety precautions and programs in connection with the work
performed by the construction contractor(s) and any subcontractors,
Field inspection staff will perform the following duties as a matter of their daily activities:
i
Observe technical conduct of the construction, including providing day-to-day contact
with construction cootroutor. Ci/y, udlidem, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in
accordance with Sections 1-05.1 and 1-052 of the Standard Specifications.
ii
Observe mnutcria], vvorkmunahip, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non-conforming work ohserved during site visits,
iii
Document all material delivcred to the job site in accordance with the LAG Manual and
WSDOT Construction Manual.
iv. Prepare daily inspection reports, recording the constniction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that duy,
contractor's equipment and crews, and other pertinent information. All daily inspection
reports will adhere to WSDOT Local Agency Guidelines.
v. Interpret Contract Docurnents in coordination with City.
East Marginal Way KPG
Supp2- Construction Services 3 of 9 January 22, 2013
7
EXHIBIT A-2
vi. Resolve questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the construction
contractor.
vii. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
viii. Coordinate with permit holders on the Project to monitor coinpliance with approved
permits, if applicable.
ix. Prepare field records and documents to help assure the Project is administered in
accordance with funding agency requirements (Construction Manual 10-2.1B).
x. Collect and calculate delivery tickets and scalesman's daily reports of aggregate. All
tickets will he initialed with correct bid item and stationing identified.
xi. Attend and actively participate in regular on-site meetings.
xii. Take periodic digital photographs during the course of construction.
xiii. Coordinate with the City's maintenance personnel.
xiv. Conduct wage rate interviews and DBE interviews in accordance with the LAG Manual.
xv. Punch list. Upon substantial completion of work, coordinate with the Client and affected
agencies, to prepare a 'punch list' of items to he completed or corrected. Coordinate
final inspection with those agencies.
xvi., Audits: Provide oversight during audits performed by WSDOT Local Programs and
others.
Assumptions:
• Consultant will provide observation services for the days/hours that their Inspector
personnel is/are on-site. The Inspector will not be able to observe or report construction
activities, or collect documentation, during the time they are not on-site.
The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non-conforming work, and pursue the
other remedies in the interests of the City, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction means,
methods, techniques; project site safety, safety precautions or programs; or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
City's expectations.
3.2 Materials Testing: Coordinate and manage materials testing sub-consultants for construction
services, who will provide materials testing services as required, up to $15,000. Coordinate the
work of the materials testing technicians and testing laboratories in the observation and testing of
materials used in the construction; document and evaluate results of testing; and address
deficiencies. Frequency of testing shall be as prescribed in the WSDOT Constmction Manual
and LAG manual for the following materials: structural concrete, roadway asphalt, roadway
surfacing, roadway base material., and structural grout and any other testing as pre-scribed within
the project Specifications and WSDOT Standard Specifications 2012.
East Marginal Way
Supp 2 — Construction Services 4 of 9
KPG
January 22, 2013
8
EXHIBIT A-2
Qualified tester requirements as identified in WSDOT LAG 52.3.32 illustrate that for projects on
non-NHS highway systems, there is no requirement for qualified testers, but the requirements
within the manual must be followed if federal funding applies. Therefore, material testing will be
conducted by contracted sub-consultant laboratories services that meet the following
accreditations: AASHTO R18, A2LA, USACE, Ecology, AMRL, CCRL. The sub-consultant
laboratory personnel will hold certifications from ACI and N.ICET.
Assumptions:
It is assumed that materials that require fabrication ins.pection ILL_r WsDoT LAG 52.3.32 will be,
conducted b_y WSDOT through contract with the City. Materials that fall within this category
include: structural steel beams or fabricated welded items, structural precast concrete items, and
signs.
3.3 Substantial Completion: Upon substantial completion of work, coordinate with the City and
other affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or `punchlist' of items to be completed. A punchlist and Certificate of Substantial
Completion will be prepared by the Consultant and issued by the City.
Deliverables
• Daily Construction Reports with project photos — submitted on a weekly basis
• Punch List, Certificate of Substantial Completion
• Review test reports for compliance
B. OFFICE SERVICES
3.4 Document Control: Original documentation will be housed at the Consultant's office, and filed
in accordance with standard filing protocol to meet WSDOT Highways & Local Program
Require.ments. A copy of working files will he maintained in the field office.
Document Control also consists of preparing Final Project Reports for the City for WSDOT and
FHWA acceptance and includes:
• Final Estimate (Approving Authority File)
• Comparison of Preliminary and Final Quantities (Approving Authority File)
• Final Records as identified in WSDOT LAG (Approving Authority File)
• Record of Material Samples and Tests
• Materials Certification
• Affidavit of Wages Paid
• Release for the Protection of Property Owners and General Contractor
• DOT Form 422-102 EF, Quarterly Report of Amounts Credited as DBE Participation
3.5 Project Coordination: Liaison with City, construction contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
3.6 Plan Interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or
budget changes.
East Marginal Way
Supp 2 — Construction Services 5 of 9
KPG
January 22, 2013
9
EXHIBIT A-2
3.7 Weekly Meetings: Lead weekly ueebngs, including preparation of agenda, meeting niuuteo,
and distribution of rnnutes to attendees. Outstanding issucs to be tracked on a weekly basis.
3.8 Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for
conforrnance with the contract docurnents.
3.9 Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are made in
accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for
payment each tnonth will be calculated with detailed data per WSDOT LAG Requirements.
3.10 Monthly Pay Requests: Prepare monthly requests for paymerit, review with the City
and contractor and approve, as permitted. Utilize City provided format for pay estimates, or
Consultant format. The Utilities to provide quantities for payment for work associated with
Utility Schedules.
111 Monthly Schedule Review: At the monthly cutoff, review contractor's updated
schedule and compare with field-observed pvogrcxe, as described in Section 1-08 of the Special
Provisions. In addition, perform schedule analysis on contractor provided CPM updates and
review schedule for delays and impacts. Coordinate with Contractor in the development of
recovery ucbaduleo, as oeeded, to address delays caused by either events or issues within the
Contractor's control or other events or issues beyond the Contractor's control.
I/Z Certified Payroll: Process and track all certified payroll per WSDOT Highways &
Local Program Requirements. This includes verifying 30% of all payrolls submitted and tracking
payroll each week. Payroll and payroll logs will adhere to WSDOT LAG requirements.
3.13 Weekly Statement of Working Days: Prepare and issue weekly statement of working
day report each week.
3.14 WSDOT & FHWA Reporting: Prepare and track all necessary reports per WSDOT
Highways & Local Program Requirements. This will include DBE condition of award tracking
throughout the pr jcot. DBE Reporting, EEO reporting, and DBE on site reviews. Periodically
meet with WSDOT Highways and Local Programs staff as requested to review project status.
3.15 Subcontractor Documentation: Process / approve all required subcontractor
docoo'cn<u1iuo per WSDOT Highways & Local Program Requirements. Request to Sublets will
be verified and logged. Certification for Federal Aid will be obtained from all subcontractors.
This includes checking System Award Management System (3/\M3)' verifying ON0VVBE
verifying business licensing, reviewing insurance documentation, verifying city business
6oenuiog, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor
documentation will be logge.d into WSDOT's subcontractor logs.
C.8WBMITTAL/RFI PROCESSING
3.16 Submittals: Coordinate review process for shop drawings, samples, traffic control
plans, test reports, and other submittals from the Contractor for compliance with the contract
East Marginal Way KPG
Supp 2 — Construction Service 6 of 9 January 22, 2013
10
EXHIBIT A-2
documents. Key submittals to be transmitted to the City for their review and approval.
Submittals shall be logged and tracked.
3.17 Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged
and tracked.
3.18 Record of Materials (ROM): Utilize ROM prepared by WSDOT and update based on
Special Provisions and Plans for use on the project, based on the contract specifications and
WSDOT/LAG requirements. Maintain the ROM according to WSDOT Highways & Local
Program Requirements. The ROM will track all of the materials delivered to the site including
manufacturer/supplier, approved RAM's, QPL items, material compliance documentation, and
all other required documentation,
Deliverables
• Submittal log
• RFI Log
• Completed Record of Material for Material Certification
D. CHANGE MANAGEMENT
3.19 Case Log: Develop and maintain a case log which includes change orders, RFP's, Field
Work Directives per Highway & Local Programs Guidelines
3.20 Change Orders: Develop change orders per Highway & Local Programs Guidelines,
provide technical assistance to negotiate change orders, and assist in resolution of disputes which
may occur during the course of the project. A total of 160 hours have been included in the cost
for services. Each change order will he executed in accordance with WSDOT Local Agency
Guidelines and contain the following:
• Change order
• Independent Cost Estimate
• Time Impact Analysis
• Contractor's Pricing
• Verbal Approval Memo
• Change Order Checklist (LAG Manual)
• Change Order Request Form
• Back up documentation
3.21 Field Work Directives: Prepare field work directives as necessary to keep the contractor
on schedule.
3.22 Force Account: Track contractor force account labor, equipment and materials. Provide
payment according to WSDOT requirements. All force account calculations will be verified by
the engineer and double checked by the documentation specialist per WSDOT LAG Manual.
Deliverables
• Change Order(s)
• Case Management Log
• RFI Log
• Minor Change Order(s)
• Force Account Records
East Marginal Way KPG
Supp 2 — Construction Services 7 of 9 January 22, 2013
11
EXHIBIT A-2
TASK 3— CLOSEOUT / RECORD DRAWING SERVICES
4,1 Record Drawings: Review record drawings prepared by the Contractor, and prepare a
conformed set of project record drawings based on Contractor provided information and from
inspection notes. Record drawings to he verified on a monthly basis, as part of the progress
payment to the Contractor. Upon project completion, contractor provided markups will be
verified for completeness and supplemented with inspection information. The Consultant will
prepare record drawings in AutoCAD format based on construction records provided by the
Contractor. Electronic and full size myltr record drawings will be provided to the City.
4.2 Audit Oversight: Prepare for and attend post construction audit performed by WSDOT Local
Programs and others.
4.3 Punch list oversight: Provide field observation of punchlist items and attend final walk
through review with City staff.
4.4 Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor and WSDOT, and recommend that City and/or Utilities
accept the project.
4.5 Project Closeout: Transfer all project documents to the City for permanent storage.
• Meeting agendas and notes
• Monthly Pay Estimates
• WSDOT Reporting
• Subcontractor Packets
• Physical Completion Letter
• Final Project Documents
ADDITIONAL SERVICES
The services described under this task, and any other additional services requested by the City, will be
performed only when authorized by the City. Authorization to perform additional services will he in the
form of a supplement to this agreement, specifying the work to be performed, and basis of payment.
• Produce traffic advisories and other news releases at project. milestones.
Right of Entry Support: Develop a matrix of property owners that will document commitments
to each property owners, property restoration, and other related itnpacts. Assist the City with
any right of entry agreements that have not been previously secured.
• Provide any additional services resulting from changes in scope or design of the project.
Changes include, but are not limited to, changes in size, complexity, the schedule, character of
construction, or method of financing.
East Marginal Way
Supp 2 — Construction Services 8 of 9
KPG
January 22, 2013
12
EXHIBIT A-2
• Provide claims analysis and assistance in resolving claims that are protracted in nature and
beyond the scope of the change order process described herein.
• Media Relations: Produce and distribute periodic press releases at key milestones about the
project and its progress. Meet with press to help develop stories about the project.
• Other activities deemed necessary by the City.
III. TO BE PROVIDED BY CITY:
1. Construction office and access to copy machine.
2. Postage to be provided by the City for any mass mailings.
3. Copies of Rights of Entries and Easements acquired for the Project.
East Marginal Way KPG
Supp 2 — Construction Services 9 of 9 January 22, 2013
13
Project Name:
Consultant:
COST PLUS FIXED FEE
Exhibit E-2
Consultant Fee Determination
East Marginal Way
S 81st PI to S Norfolk Street
Supplement 2 - Construction Services
KPG
Classification
Project Manager
Senior Engineer
Project Engineer
Design Engineer
CAD Technician
Construction Inspector
Survey Crew
Document Specialist
Office Admin
Total Direct Salary Cost (DSC)
Overhead (145.78% x DSC)
Fixed Fee (30% x DSC)
Hours Rate
Cost
74 $ 64.90 $ 4,803
42 $ 52.06 $ 2,187
216 $ 41.65 $ 8,996
0 $ 36.44 $
40 $ 30.33 $ 1,213
736 $ 38.74 $ 28,513
0 $ 50.41 $
240 $ 37.00 $ 8,880
174 $ 24.91 $ 4,334
1,522 $58,925
REIMBURSABLES
$85,901.11
$17,677.55
Subtotal: $162,503.82
Construction Vehicle (4 months @ $750)
Miscellaneous - Mileage, Repro, Field Supplies
Subtotal:
$3,000
$4,000
$7,000
SUBCONSULTANT COSTS
Material Testing Allowance
$20,000
Subtotal: $20,000
TOTAL $ 189,503.82
14
TO:
FROM:
BY: Cyndy Knighton, Senior Program Manager
DATE: February 7, 2014
SUBJECT: Tukwila Urban Center — Transit Center and Andover Park West Widening
Puget Sound Energy — Facility Relocation Agreement, Contract No. 13 -121
Change Order Nos. 1 & 2
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
Bob Giberson, Public Works Directo L.
ISSUE
Approve two change orders to the Utility Relocation Agreement between the City of Tukwila and Puget Sound Energy
(PSE).
BACKGROUND
In July of 2013 a Facility Relocation Agreement was executed between PSE and the City. This agreement defined the
roles and financial responsibilities for relocation of two underground vaults and two above ground switches in
association with the TUC Transit Center and Andover Park W Widening Projects. The two switches are on the
Westfield Southcenter Mall property and are therefore the financial responsibility of the City. The two underground
vaults straddled the right -of -way line along the Mall frontage and therefore the relocation costs to move them out from
the right -of -way are shared between Tukwila and PSE.
A cost estimate was included for the relocation work and the Facility Relocation Agreement capped Tukwila costs at
$738,400.00 (which included a 10% contingency), absent a mutually agreed upon change order or amendment.
DISCUSSION
PSE has completed relocating the northern vault along Andover Park W, referred to as V10, and the two above ground
switches. The relocation costs have exceeded the original cost estimate partially due to excessive dewatering of the
vaults, extensive traffic control, changes in field conditions, and additional property restoration. The additional property
restoration was a result of PSE construction occurring prior to the City's construction project, The PSE estimate
assumed that the utility relocation work would occur in conjunction with the City's project and that PSE's restoration
costs would be minimal. Relocation of the southern vault, known as V12, will be completed after the City's contractor,
Road Construction Northwest, removes the Firestone canopy structure.
FINANCIAL IMPACT
The total amount for Change Order No. 1 is $54,215.09, of which Tukwila is responsible for 71 % or $38,492.71
Change Order No. 2 is $37,422.09 and the City is responsible for 100 %. The total of the two change orders is
$91,637.18 and Tukwila's portion of the costs is $75,914.80. The change orders are currently within the total project
budget of $738,400, but the final PSE relocation costs for the second vault are not known at this time. There is a
potential overrun of the utility relocation budget of $55,733, if the cost estimate for the V12 work is accurate. Any cost
overruns exceeding the City's responsibility of $738,400 will be paid from the Project's construction contingency.
RECOMMENDATION
Council is being asked to approve Change Order Nos. 1 and 2 in the amount of $75,914.80 to Contract No. 13 -121
with PSE for the TUC Transit Center Utility Relocation and consider this item on the Consent Agenda at the February
18, 2014 Regular Meeting.
Attachments: Summary Table
Change Order Nos. 1 and 2
W:\PW EngIPROJECTSW- RW & RS Projects\Transit Center (90610402)1Constructionl #.200 - Correspondence1005 - Utility & Interlocal CoordinationlINFO MEMO PSE Ag CO #1 RRT gl 02- 07- 14.docx
15
PSE Electrical Vault Relocation Costs
Change Order Summary
Item
V10
V12
SWITCHES
Total
Actual
Estimate (Incl. CO #1)
Estimate Actual
Actual
Estimate (Incl. CO #2)
Estimate Actual
Materials
Construction
Engineering &Management
Right of Way
Overhead (18 %)
$55,163.57 $60,680.00
$177,065.77 $213,451.00
$19,673.97', $23,717.00
$0.00', $0.00
$45,342.601 $53,613.00
$63,345.56
$131,578.05',
$14,619.78
$0.00',
$37,717.81
$100,435.20'', $60,680.00
$107,846.22', $172,168.00
$11,982.91 $19,130.00
$0.00, $0.00
$39,647.58 $45,356.00
$218,944.33 $121,360.00
$416,490.04 $385,619.00
$46,276.66 $42,847.00
$0.00'', $0.00
$122,707.99', $98,969.00
Utility Relocation Total (Tukwila
PSE Costs)
$297,245.91 $351,461.00
$247,261.20 n/a
$259,911.91 $297,334.00
$804,419.02; $648,795.00
Tukwila Costs
Tukwila @ 71%
Tukwila @ 81%
Tukwila @ 100%
Budgeted $738,400.00
Tukwila Total Amount
$211,044.60 $249,537.31
$200,281.57 n/a
$259,911.91 $297,334.00
$671,238.08 $546,871.31
Tukwila Change Order Amount
$38,492.71
$37,422.09
$75,914.80
Remaining Budget
$191,528.69
Potential Overrun @ Completion
$55,732.51
PUGET SOUND ENERGY
CHANGE ORDER V10
To: City of Tukwila Date: 11/18/2013
Project Number: 101080841
Attn: Cyndy Knighton Project Manager: GRENNER
Project: TUKWILA - Andover Park W P.I
Description of work:
This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the
relocation agreement between the City of Tukwila and Puget Sound Energy. The excess costs
associated with this portion of the relocation work were, but not limited to, 1)Dewatering of vaults.
2)Traffic control and pedestrian safety. 3)Wire crew performing night time cutover for commercial
customers and rerouting unknown service cables out of existing vault V10 that were undocumented
and unreferenced on the original estimate.
Item
Amount Comments
Estimate
Materials $ 55,164
Construction $ 177,066
Engineering & Management $ 19,674
Right of Way $ -
Overhead $ 45,343
Estimate Total $ 297,246
Actual
Materials $ 60,680
Construction $ 213,451
Engineering & Management $ 23,717
Right of Way $ -
Overhead $ 53,613
Actual Total $ 351,460
Change Order Total $ 54,214
Allocation of Change Order Total
Company 29% $ 15,722
Govemment Entity 71% $ 38,492
Change Order Total
Note: This change order will be effective only when signed by both parties:
Puget Sound Energy City of Tukwila
Signed: Signed:
Title: Title:
Date: Date:
(Please sign and return one copy)
3591 7 -04 Puget Sound Energy PO Box 90868 Bellevue, WA 98009 -0868
$ 54,214
PUGET SOUND ENERGY
a subsidiary of PUGET ENERGY
17
PUGET SOUND ENERGY
CHANGE ORDER SWITCHES
To: City of Tukwila Date: 11/18/2013
Project Number: 101080841
Attn: Cyndy Knighton Project Manager: GRENNER
Project: TUKWILA - Andover Park W P.I
Description of work:
This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the
relocation agreement between the City of Tukwila and Puget Sound Energy. The bulk of the "excess
costs" associated with this portion of the relocation work were, but not limited to 1)Dewatering of
vaults. 2)Traffic control and additional pedestrian safety implemented near the bus transit center.
3)Additional shoring, due to the unstable nature of the soil. 4)Additional resoration that was mutually
agreed to by the City and Westfield property management.
Item
Amount Comments
Estimate
Materials $ 100,435
Construction $ 107,846
Engineering & Management $ 11,983
Right of Way $ -
Overhead $ 39,648
Estimate Total $ 259,912
Actual
Materials $ 60,680
Construction $ 172,168
Engineering & Management $ 19,130
Right of Way $ -
Overhead $ 45,356
Actual Total $ 297,334
Change Order Total $ 37,422
Allocation of Change Order Total
Company 0% $
Government Entity 100% $ 37,422
Change Order Total
$ 37,422
Note: This change order will be effective only when signed by both parties:
Puget Sound Energy City of Tukwila
Signed: Signed:
Title: Title:
Date: Date:
(Please sign and return one copy)
3591 7 -04 Puget Sound Energy PO Box 90868 Bellevue, WA 98009 -0868
PUGET SOUND ENERGY
a subsidiary of PUGET ENERGY
18
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
DATE: February 7, 2014
SUBJECT: I- 405 /SR 167 Corridor Funding and Phasing Report
ISSUE
WSDOT has issued the final I- 405 /SR 167 Corridor Funding and Phasing Report that
summarizing their recommendations for implementing and operating an express toll lane system
on 1 -405 and SR 167.
BACKGROUND
The work in this report is consistent with the 2002 1 -405 Master Plan and over a decade of
technical analyses and collaboration with corridor stakeholders. Stakeholders include local
citizens, businesses and an Executive Advisory Group (EAG) comprised of local and state elected
officials from every jurisdiction along the corridor.
This report covers funding and phasing for Phase 2, which would complete the express toll lanes
system between Bellevue and Renton and connect with the SR 167 High Occupancy Toll (HOT)
lanes. Related to funding and phasing, the report also covers a carpool policy for Phase 1 of the
express toll lanes currently under construction between Bellevue and Lynnwood.
DISCUSSION
The EAG recommended that WSDOT:
• Ease the transition to a 3+ carpool system by allowing a 2+ carpool free during off -peak
hours and a 3+ carpool free during peak hours. This will lessen the impacts to local
streets, move more people, provide demonstrated benefits for all users of I- 405 /SR 167
and continue the successful focus on community collaboration.
• Endorse the medium traditional funding allowing for the projects to be built as soon as
possible.
The final report has been sent to the Governor and is currently briefing the Transportation
Commission on toll rate setting policies including carpool exemptions based on the analysis,
process and EAG recommendations documented in the report. Final decisions will be made
in the spring of 2014.
RECOMMENDATION
For information only.
Attachments: Report Executive Summary
Full Report is available online at: http: / /www.wsdot.wa.gov/ Tolling /EastsideCorridor /Report.htm (to be handed out at TC meeting)
w: \pw eng \other \bob giberson \correspondence \info memo wsdot 1 -405 sr -167 corridor report- sb.doc
19
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INTERSTATE
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The Washington State Department of Transportation
is building a 40 -mile system of express toll lanes
from State Route 167 in Puyallup to Interstate 405 in
Lynnwood. Express toll lanes offer a needed solution
to the heavy congestion that commuters experience
daily, including carpool lanes that often fail to meet
their performance standards during peak periods.
The Washington State Legislature authorized
Phase 1, construction of express toll lanes between
Bellevue and Lynnwood, through RCW 47.56.880
in 2011. This phase is currently under construction.
That same legislation also required this I- 405 /SR
167 Funding and Phasing report, which WSDOT
developed in consultation with a committee
consisting of local and state elected officials from the
I -405 and SR 167 corridor, known as the I- 405 /SR
167 Executive Advisory Group.
The work in this report is consistent with the 2002
I -405 Master Plan and more than a decade of
technical analyses and collaboration with corridor
stakeholders, including the I- 405 /SR 167 EAG. The
Legislature has continued since 2005 to ask WSDOT
to evaluate express toll lanes as a way of offsetting
corridor improvement costs.
Throughout 2013, WSDOT re- engaged the EAG and
hosted four meetings. In addition, WSDOT consulted
with the I- 405 /SR 167 Interagency Working Group,
composed of technical staff associated with each
EAG member. As part of their 2013 work, WSDOT,
the EAG and the IWG worked to answer the
following questions, covered in this report:
Carp1 F °wli�
• What is our 2+ to 3+ carpool transition plan'?
Fundin nd Ptwmin
• What is. the timing to complete the 40 -mile
system.
• What are the strategies for financing capital
improvements for the 40 -mile system?
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IIIIIIIIIIIIIII
Urn.:
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uu ui Toll Lanes
Completed
IIIIIIIIII 1 Express
Toll Lane
2 Express
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2 express
toll lanes
1 express
toll lane
Callout Legend
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toll lane
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uuuumuuull. 1 Express
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167 Link
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nha�P
Construction is underway on Phase 1 of The 40 rite, express toll lane system
to address continued ied hea imli c, wabcj wtion and decreasing trip reliability in this
area This refxwrt surcitharizoli NON S )O lis evahiation of carpool policy options for
Phase 1, scheduled to (pen to traffic, in JLitAy. The report also covers holding
and phasing options forPhase 2
, watbic,tb extends the express toll lanes trrwrra
tye evcrc., into Renton and connects them to the existing SR 167 i t0 t tarbc,Y.
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EAG Recommendation Summary
Carpool Policy
3+ carpool free peak/2+ carpool free off -peak
Funding and Phasing
Medium traditional funding option ($960 million)
I O /SII: l6. ?" C „ „”„ :olrlrli y urm d IIF Pia 111'mW,,,y IIFt.eoca
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20
Carpool Policy: What is our 2+ to 3+ carpool transition plan?
EAG Recommendation: 3+ carpool free peak/2+ carpool free off-peak is a workable tran
speeds of 45 mph or better.
Legislative Direction
Carpool scenarios evaluated
RCW 47.56.880
WSDOT has studied I-405 express toll lanes in detail during the
years. In previous studies, WSDOT evaluated two bookend scenar
(4) The department shall monitor the
express toll lanes project and shall
Vehicles with two or more people are exempt from
annually report to the transportation
tolls in the express toll lanes.
commission and the legislature on the
impacts from the project on the following
Vehicles with three or more people are exempt from
performance measures:
tolls in the express toll lanes.
(a) Whether the express toll lanes
When WSDOT and the EAG concluded their previous work, which nati
per hour at least ninety percent of the
time during peak periods;
the express toll lanes during peak periods. However, the EAG rec
challenges of moving to 3+ carpool free and requested transition
changed in the general purpose lanes;
At the EAGs request, WSDOT in 2013 introduced two transition sc
(c) Whether transit ridership changed;
Vehicles with
(d) Whether the actual use of the
express toll lanes is consistent with the
three or more people would be exempt from tolls all day, two-per
projected use;
carpools would be exempt from tolls during off-peak periods (10
to 3 p.m. and 8 p.m. to 5 a.m.).
(e) Whether the express toll lanes
Vehicles with two or more people would receive
for all Interstate 405 express toll lane-
a discount on the toll to use the express toll lanes. WSDOT eval
related operating costs;
$0.50 cent discount and a $1.00 discount.
(f) Whether travel times and volumes
Although WSDOT and the EAG evaluated many factors, they gave spe
have increased or decreased on
adjacent local streets and state
weight to whether the carpool scenarios would meet two performan
highways; and
metrics outlined by RCW 47.56.880:
(g) Whether the actual gross revenues
Express toll lanes must maintain speeds of 45 miles per hour
are consistent with projected gross
at least 90 percent of the time during peak periods.
for Engrossed House Bill No. 1382
Express toll lanes must pay for all related operating
expenses within two years of opening.
management on March 15, 2011.
Only three of the options studied (3+ carpool free, 3+ carpool f
(5) If after two years of operation of
carpool free off-peak, and $0.50 discount) meet both criteria.
the express toll lanes on Interstate
405 performance measures listed
in subsection (4)(a) and (e) of this
this analysis as part of the I-405 toll rate setting process. WS
section are not being met, the express
toll lanes project must be terminated
as soon as practicable.
Executive Summary 3
21
Three funding scenarios evaluated
WSDOT considered three different options to fund the $1,175 mill
toll lane system (Phase 2). As part of each of the options, WSDO
Relies on gas tax or other traditional revenues for 100 percent
funding ($1.175 billion).
Relies on gas tax or other traditional revenues for $960 millio
billion needed. The remaining $215 million would come from toll
bonds or pay-as-you-go).
Relies on gas tax or other traditional revenues for $675 million
billion needed. The remaining $500 million would come from toll
as-you-go).
The EAG ultimately recommended the and urged WSDOT to move forward as soon as possible.
medium option
Medium Traditional Funding Option:
Project Costs and Funding
Costs
One lane between NE 6th Street and
SR 167 (accommodates N. 8th)
I-405/SR 167 Direct Connector
auxiliary lanes
NE 6th Street Extension
$1,175 million
Total Cost
Funding
Total State Funding$960 million
$215 million
Funding gap
(to be supplied from tolls)
*Assumes funding from other sources
4 I-405/SR 167 Corridor Funding and Phasing Report
22
Complete 40-mile system
public?
LYNNWOOD
1 express
stakeholder outreach to provide education and seek input
toll lane
about operating and funding express toll lanes throughout
the full 40-mile I-405/SR 167 corridor.
BOTHELL
5
522
Major outreach approaches included:
405
transit agencies, businesses and civic organizations
KIRKLAND
Ongoing correspondence with interested citizens
SEATTLE
520520
Four focus groups about carpool policy
2 express
BELLEVUE
toll lanes
A major express toll lanes outreach and marketing
90
campaign associated with the Phase 1 Bellevue to
Lynnwood project will launch in 2014.
405
Next Steps:
167 link
TUKWILA
RENTON
167
WSDOT is currently on schedule to open Phase 1 of express toll
KENT
lanes between Bellevue and Lynnwood in mid to late 2015. The
agency will continue to settle important policy decisions, work
with the Washington State Transportation Commission on rate
AUBURN
5
setting, and conduct public outreach before the new lanes open
FEDERAL
WAY
1 express
18
toll lane
Meanwhile, the agency will continue to work with the
167
Legislature and stakeholders on funding Phase 2 of express toll
TACOMA
lanes between Renton and Bellevue, including the I-405/SR 167
FIFE
Direct Connector, and for the SR 167 HOT lanes extension.
167
5
If full funding becomes available in 2014, Phase 2 could be
PUYALLUP
open as early as 2020. If two years of toll collection experienc
512
from Phase 1 is necessary for bonding purposes, the project
could open as early as 2022.
In the longer term, WSDOT plans to continue collaborating with
corridor partners to identify and move forward with completing
additional Master Plan improvements.
Executive Summary 5
23
24
Transportation Committee Goals/Work Item Ideas:
Transportation 2nd and 4th Monday — 5:15 p.m.
Allan Ekberg, Chair
Dennis Robertson
Kate Kruller
Priority
Item
2013/2014 Priority Area
Comment
Due April
Apprentice procedure / process
Per resolution
Review and prioritization of residential
affected street projects
(Consider East/West corridors — 152nd,
130th — prioritization of what's next along
with funding discussion on residential
streets that don't get grants or awards
causing delay.)
"Updated Plans and Policies
Aligned with the Community
Vision"
42 Phase III design 2014 /
construction 2015 (CIP)
53rd design 2015/16;
construction 2016/17 (CIP)
Mass transit parking access for
residents
An Improved Environment for
Community Livability"
Closure of 41 spaces off
Interurban Avenue; what
alternatives are there?
Better /Safer Crosswalks on TIB
An Improved Environment for
Community Livability"
ADA Improvements 2014
(CIP)
144th and 42nd - Foster HS corner Stop
Light (prioritization of this citizens
request)
An Improved Environment for
Community Livability"
S 144th St Phase II (42 Ave S
— TIB); design update 2014;
construct 2015 (CIP)
Replacement of amber lights to white
lights (led replacement) on International
BLVD.
"Crime Reduction on TIB"
What will it take?
Traffic Cameras Policy (Use thereof)
Informational discussion on
their effectiveness, purpose;
need; Tukwila's approach
Walking tour of transportation related
facilities
For general facility insights
To be picked up by Finance and Safety:
Fire Dept. Insurance Reimbursement for Traffic Accidents on
Interstates that run through Tukwila
Strengthen Financial Fundamentals